District Student Data & Pupil Accounting Lead

Memspa; Hillsdale (MI); On-site; USD 46,000 - 59,000; Full time

Job summary

Hillsdale Community Schools is seeking a District Pupil Accounting and Student Data Coordinator to manage pupil accounting, enrollment, state reporting, and student-data functions. The role ensures compliance with state and federal requirements and collaborates with district staff.

The position supports enrollment processes, data reporting, and assessment coordination while maintaining confidentiality and accuracy across multiple systems and programs.

Qualifications

• High school diploma or equivalent required.
• Associate degree, college coursework, or relevant professional experience preferred.
• Experience with pupil accounting, student information systems, school-office operations, or data management preferred.
• Knowledge of Michigan pupil accounting and state reporting requirements preferred.

Responsibilities

• Oversee district pupil accounting functions and ensure compliance with Michigan Department of Education requirements.
• Coordinate pupil membership count activities in fall, spring, and supplemental periods.
• Prepare, review, and submit required pupil accounting documentation.
• Serve as district contact for pupil accounting audits and correct issues with staff.
• Maintain documentation for students in virtual learning and other programs.
• Monitor participation, mentoring, attendance, and two-way interaction documentation.
• Coordinate and submit state reports within timelines.
• Maintain district calendars and related documentation.

Skills

Pupil accounting

Student information systems

Data management

Enrollment processes

Confidentiality

Organizational skills

Communication skills

Timeliness

Spreadsheets

Reporting

Education

High school diploma or equivalent

Associate degree or equivalent

Tools

Student information systems

Electronic reporting platforms

Microsoft Excel

Data reporting tools

Job description

Hillsdale Community Schools is seeking a District Pupil Accounting and Student Data Coordinator to manage pupil accounting, enrollment, state reporting, and student-data functions. The role ensures compliance with state and federal requirements and collaborates with district staff.

The position supports enrollment processes, data reporting, and assessment coordination while maintaining confidentiality and accuracy across multiple systems and programs.