District Purchasing Manager Tulsa Technology Center

Okstatechamber; Tulsa, Northern (OK, KY); Hybrid; USD 65,000 - 83,000; Full time

Benefits offered by this job

Employee Health

Dental

Vision

Life

Disability

Sick Leave

Vacation

Personal Leave

Pension Plan

457 Savings Plan

25 paid holidays

Job summary

Okstatechamber in Tulsa, OK seeks a District Purchasing Manager to oversee central purchasing operations in compliance with policy and laws. The role includes supervising purchases, warehouse operations, and supplier relations to support efficient district procurement.

The position leads strategic sourcing, contract development, and vendor management, while also maintaining compliance and developing purchasing/warehousing procedures for stakeholders.

Qualifications

• Minimum of five years of purchasing/procurement experience, with preference for school/public sector purchasing.
• At least two years in a supervisory role.
• Experience using financial software systems.

Responsibilities

• Supervise purchases to ensure best value and compliance with laws and policies.
• Oversee district warehouse operations and distributions.
• Lead strategic procurement, including bids, sourcing planning, and vendor evaluations.
• Manage contract development, review vendor contracts, and coordinate with legal and Board approvals.
• Maintain vendor files and ensure IRS compliance and insurance documentation.
• Develop policies and procedures for purchasing and warehousing, including stakeholder communications.

Skills

Purchasing experience 5+ years

Supervisory experience 2+ years

Public sector procurement knowledge

Education

Bachelor’s degree in accounting, business, or related field

Tools

Financial software systems

Job description

District Purchasing Manager

Status: Full-Time / Exempt

Shift: Days

Description:

This position is directly responsible for the operations of the central purchasing functions of the district in accordance with Board Policy and Federal/State laws. The position has secondary oversight of the district’s warehousing, receiving and distribution functions.

Essential Functions:

• Supervise and perform district’s purchases of goods and services to ensure maximum buying power and minimum inefficiency and compliance with all applicable laws and regulations, including district policies and federal/state statutes.
• Supervise, assist, train, and evaluate direct reports including hiring and directing daily workflow. Directing workflow includes daily staff interactions, providing technical guidance, assigning, monitoring and reviewing of work, and timely and efficient management of the shared Purchasing email.
• Supervise district warehouse operation to ensure efficient warehousing, receiving and deliveries to meet the district’s needs in a timely manner.
• Lead district’s strategic procurement efforts, including solicitations for formal bids, proposals or quotations including sourcing planning, needs assessment, determining specifications and scope of work, deliverables, value analysis, and synthesizing complex, non-restrictive specifications received from district stakeholders.
• Manage relations with and evaluate performance of district suppliers and vendors in a transparent, professional and impartial manner ensuring access to quality resources for the district.
• Manage district contract approval process including the development and negotiation of internal contracts resulting from district solicitations, review of vendor issued contracts and agreements to determine alignment with district standards, and coordination of legal review and Board approval in a timely manner.
• Maintain vendor file to ensure compliance with IRS guidelines and in conjunction with 1099 preparation and vendors’ adherence to insurance and documentation requirements.
• Coordinate and develop policies and procedures for Purchasing and Warehousing including the provision of regular and detailed communications and training to district stakeholders to ensure understanding and adherence.
• Maintain technical knowledge of governmental purchasing practices.
• Maintain dependable attendance and timely arrival in accordance with scheduled work hours.
• Perform all other duties as may be assigned by supervisor.

Job Requirements:

• This position requires a minimum of five years of experience in purchasing/procurement with preference given to school system or public sector purchasing, at least two years in a supervisory role, with experience in the utilization of financial software systems.
• Experience with or knowledge of Warehouse/Receiving and Distribution practices is preferred.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Education:
Bachelor’s degree in accounting, business, or related field is required.

Salary Schedule:
SPMS

Hiring Range:
$65,174 to $83,220 annually, dependent on experience, plus additional $9,900 annual compensation for salary-in-lieu of dependent benefit coverage.

Benefits:
Employee Health, Dental, Vision, Life, Disability, Sick Leave, Vacation, Personal Leave, Pension Plan, 457 Savings Plan, and 25 paid holidays

Physical Demands:
This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.
Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Must be able to travel or work extended hours, as needed.
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.
Hearing/Speaking Requirements: Adequate to exchange information.

Closing Date:
For maximum consideration, receipt of application material is September 24th. However, the position will remain open until filled.

Note: Tulsa Tech is an Equal Opportunity Employer