District Purchasing, AP & Fixed Asset Specialist

Poplarville School District; Poplarville (MS); On-site; USD 52,000 - 76,000; Full time

Job summary

Poplarville School District seeks a Purchasing Agent to ensure efficient procurement of commodities and services, supporting student benefit from expenditures set by the Board. The role reports to the Chief Financial Officer and requires MAGPPA membership.

Responsibilities include fixed asset audits, managing procurement programs, vendor negotiations, and preparing bidding documents. The position emphasizes accuracy, compliance, and continuous professional development.

Qualifications

• Must obtain membership with the Mississippi Association of Governmental Purchasing and Property Agents (MAGPPA).
• The purchasing agent shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable.

Responsibilities

• Perform semi-annual and periodic fixed asset/inventory examinations.
• Maintains District Procurement and Travel Card Program.
• Attend annual MAGPPA conference for continuing education of purchasing agents.
• Initiates contacts with vendors relative to supply and equipment availability, invoices, purchase orders, and contracts.
• Prepares all bidding documents, including notices to bidders, instruction to bidders, specifications, and form proposal.
• Enters purchase order data and submits purchase orders to applicable vendor.
• Enters invoices including purchase order payments and direct payables into the accounting software to produce docket of claims.
• Develops and maintains appropriate records, such as vendors' register, vendor W-9 forms, vendor ACH documents, and fixed asset files.

Job description

Poplarville School District seeks a Purchasing Agent to ensure efficient procurement of commodities and services, supporting student benefit from expenditures set by the Board. The role reports to the Chief Financial Officer and requires MAGPPA membership.

Responsibilities include fixed asset audits, managing procurement programs, vendor negotiations, and preparing bidding documents. The position emphasizes accuracy, compliance, and continuous professional development.