District Operations & Administrative Coordinator

Guild Mortgage Company; California, Northern (MO, KY); Hybrid; USD 52,000 - 87,000; Full time

Job summary

Guild Mortgage Company is seeking an experienced District Administrative Assistant to support the District Manager and branches, handle scheduling, onboarding, accounts payable, and reporting.

You will coordinate meetings, travel, events, and communications, maintain records, and ensure confidentiality. A strong command of Microsoft Office, excellent communication, and independent work style are essential.

Qualifications

• High school or GED required.
• At least three years of Executive/Senior Assistant experience in a corporate environment.
• Proficient with Microsoft Office (Outlook, PowerPoint, Excel, Word) and calendar management.
• Typing 60+ wpm with strong verbal and written communication.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide administrative support to District Manager and branches.
• Post for positions externally and review applicants; schedule interviews.
• Coordinate staff changes, compensation changes and exceptions.
• Track terminated employee procedures and access removal.
• Answer phones and manage District Manager appointments and travel.
• Arrange meetings and conference calls as needed.
• Coordinate district activities, events, and travel logistics.
• Produce meeting minutes and follow up on action items.
• Manage time-keeping records, office procedures and supplies.

Skills

Typing 60+ wpm

Executive communication

Confidentiality

Independent work

Strong organizational skills

Calendar management

Education

High School or GED

Tools

Microsoft Office Suite

Outlook

Excel

Word

Wiki

Cloud-based tools

Third-party software

Job description

Guild Mortgage Company is seeking an experienced District Administrative Assistant to support the District Manager and branches, handle scheduling, onboarding, accounts payable, and reporting.

You will coordinate meetings, travel, events, and communications, maintain records, and ensure confidentiality. A strong command of Microsoft Office, excellent communication, and independent work style are essential.