District: Fund Development Assistant, 0.50 FTE, Full Year

Traverse City Area Public Schools; Traverse City (MI); On-site; USD 25,000 - 36,000; Part time

Job summary

Traverse City Area Public Schools is seeking a Fund Development Assistant to support the Executive Director of Fund Development with fundraising, donor relations, and grant activities. The role emphasizes data integrity, grant tracking, and coordination of district campaigns.

The position is full-year, part-time (20 hours/week) with a base wage of $22.17/hour, eligible for degree and longevity stipends based on experience in public education. Requires strong communication and confidentiality.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• 1–3 years of experience in fundraising, administrative support, grant writing assistance, or non-profit administration.
• Skilled in donor management software, Microsoft Office, and Google Workspace.
• Exceptional written communication skills with attention to detail in editing and record-keeping.

Responsibilities

• Grant Support and Research: research foundation, corporate, state, and federal grant opportunities; maintain tracking calendar; assist in data collection, drafting narrative and compliance docs.
• Donor Relations and Database Administration: maintain donor records, gift entry, pledges, send acknowledgments and tax receipts.
• Campaign and Event Logistics: coordinate fundraising events, develop promotional materials, and prepare meeting logistics.
• General Administrative Support: prepare financial reports, budget reconciliations, and respond to external inquiries.

Skills

Fundraising

Grant writing

Donor management

Microsoft Office

Google Workspace

Written comms

Education

Associate degree

Bachelor’s degree preferred

Tools

Bloomerang

Job description

District: Fund Development Assistant, 0.50 FTE, Full Year

Traverse City Area Public Schools TCAPS Administration Building - Traverse City, Michigan Open in Google Maps

This job is also posted in Traverse City Area Public Schools

Job Details

Job ID: 5935374
Application Deadline: Posted until filled
Posted: Sep 22, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

CLASSIFICATION: Non-Affiliated Administrator (AN)

Status: Full-Year, Part-Time (Hourly, Non-Exempt)

Contract: Non-Affiliated Administrator - Contract Addendum A

Reports to:Executive Director of Fund Development and Marketing

Non-Affiliated Administrator Benefits & Health Insurance

This position is a full-year (250 days + 10 paid holidays), part-time (20 hours/week) position within the Fund Development Department. The base wage for 2026/27 is $22.17/hour and is eligible for a degree and longevity (based on previous public school experience in a similar position) stipend.

General Summary:

The Fund Development Assistant provides administrative, operational, and research support to the Executive Director of Fund Development. This role plays a key part in securing district grant funding, managing donor relations, tracking fundraising campaigns, and supporting initiatives that directly benefit TCAPS students, teachers, and school programs.

Essential Duties and Responsibilities:

Grant Support and Research

• Research foundation, corporate, state, and federal grant opportunities aligned with district goals.
• Maintain a master tracking calendar for grant application deadlines, reporting dates, and requirements.
• Assist in gathering data, narrative draft preparation, and compliance documentation for grant submittals.

Donor Relations and Database Administration

• Maintain accurate donor records, gift entry, and pledge tracking in the fundraising database.
• Draft and send timely gift acknowledgment letters and tax receipts to donors.
• Help prepare mailing lists for annual appeals, newsletter updates, and special district campaigns.

Campaign and Event Logistics

• Provide administrative coordination for district fundraising events and campaigns.
• Assist in developing promotional materials, digital content, and communications for advancement efforts.
• Coordinate meeting logistics, prepare agendas, and record minutes for development committee meetings.

General Administrative Support

• Prepare financial reports, budget reconciliations, and gift summaries as requested.
• Serve as a reliable secondary point of contact for external inquiries regarding district donations.
• Perform other related operational duties as assigned by the Executive Director.

Knowledge, Skills, and Abilities Required:

• Associate degree required; Bachelor's degree preferred.
• 1–3 years of experience in fundraising, administrative support, grant writing assistance, or non-profit administration.
• Skilled in donor management software (e.g., Bloomerang, or similar CRM), Microsoft Office Suite, and Google Workspace.
• Exceptional written communication skills with strong attention to detail in editing and record-keeping.
• Proven ability to manage multiple project timelines, maintain strict confidentiality, and handle sensitive donor data.

Physical and Mental Requirements:

• Must be able to report to the office and maintain punctual attendance.
• Regular use of computer and other office equipment.
• Ability to maintain confidentiality of student information.
• Occasionally move supplies weighing up to 20 lbs.
• Ability to drive to various locations throughout the district.

Environmental Conditions:

This is a largely sedentary assignment, with most of the duties performed on a computer or phone in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Work Schedules:

20 hours per week with occasional evening and weekend hours.This is a year-round position.

Background Checks:

The individual selected for this position will be required to pass a criminal history background check.

Position Type: Part Time, Full Year

Salary: $22.17 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1009 S Oak Street
• Traverse City, Michigan 49684
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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