District Food Service Oversight – Operations Coordinator

Delphi Community School Corporation; Delphi (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Delphi Community School Corporation is seeking a District Food Service Oversight & Operations Coordinator to lead the district's food service program, ensuring high-quality meals, safety, and regulatory compliance.

The role requires strong leadership, communication, and operational skills to collaborate with administrators, staff, vendors, and a designated food service consultant or management partner.

Qualifications

• Minimum requirements: high school diploma or equivalent; ServSafe certification or willingness to obtain.
• Experience in food service operations or school nutrition preferred.
• Ability to manage multiple responsibilities and maintain confidentiality.
• Proficiency in MS Office, Google Workspace, and district software.
• Strong organizational and communication skills; ability to work with diverse stakeholders.

Responsibilities

• Oversee daily district food service operations and coordinate with vendors, administrators, and staff.
• Monitor kitchen efficiency, safety, meal quality, and compliance with USDA/Indiana requirements.
• Lead staffing, recruitment, onboarding, and performance evaluations for food service personnel.
• Ensure accurate documentation, procurement practices, and regulatory compliance; support audits and inspections.
• Communicate issues and recommendations to Superintendent or designee; participate in district meetings.

Skills

Food service operations

USDA school nutrition knowledge

Regulatory compliance

multitasking

Communication skills

Organizational skills

Written/Verbal communication

Team collaboration

Education

High School Diploma or GED

ServSafe Certification

Tools

Microsoft Office

Google Workspace

District software systems

Job description

District Food Service Oversight & Operations Coordinator

Position Title: District Food Service Oversight & Operations Coordinator

Department: Food Services

Location: Delphi Community School Corporation

Reports To: Superintendent or Designee

Work Schedule: 8 hours per day / 40 hours per week

Contracted Days: 180 school days plus additional classified staff workdays as assigned

Compensation: Competitive compensation based on qualifications and experience

Employment Classification: Classified Employee

Position Summary

The District Food Service Oversight & Operations Coordinator is responsible for overseeing, coordinating, and supporting the daily operations of the food service program throughout Delphi Community School Corporation.

This position provides leadership and operational oversight to ensure that school nutrition programs operate efficiently, maintain high standards of food quality and safety, and comply with applicable federal, state, and local regulations.

The Coordinator serves as the primary district contact for food service operations and works collaboratively with school administrators, food service employees, vendors, district leadership, and the district’s designated food service consultant or management partner.

The successful candidate will demonstrate strong leadership, communication, organizational, and problem-solving skills while maintaining a commitment to providing nutritious, high-quality meals to DCSC students.

Qualifications

• Experience in food service operations, school nutrition programs, administration, or operational management preferred.
• Knowledge of USDA school nutrition regulations, procurement requirements, and food safety standards preferred.
• Ability to manage multiple responsibilities, prioritize tasks, and maintain confidentiality.
• Proficiency in Microsoft Office, Google Workspace, and other district software systems.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to establish and maintain positive working relationships with students, staff, families, vendors, and administrators.
• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with others.
• Ability to maintain regular and reliable attendance.
• Commitment to professionalism, accountability, and continuous improvement.

Essential Duties and Responsibilities

1. Food Service Operations and Oversight

• Provide overall operational management, coordination, and direction for the district’s food service program.
• Oversee daily kitchen operations throughout Delphi Community School Corporation.
• Monitor kitchen efficiency, meal service, sanitation, food quality, and operational effectiveness.
• Ensure compliance with district policies, USDA guidelines, Indiana Department of Education requirements, local health department regulations, procurement standards, and applicable federal and state laws.
• Conduct regular onsite visits and annual operational reviews of district kitchens.
• Identify operational concerns, recommend improvements, and coordinate corrective action plans when necessary.
• Monitor food deliveries, inventory procedures, equipment needs, and operational supplies.
• Assist with maintaining required permits, approvals, inspections, and food service documentation.
• Promote consistency and efficiency in food service operations across district facilities.

2. Communication and Coordination

• Serve as the primary district point of contact for food service employees regarding daily operational issues, questions, and concerns.
• Address routine operational matters, including missing food deliveries, supply shortages, equipment concerns, staffing needs, and other kitchen-related issues.
• Coordinate with the district’s designated food service consultant or management partner when operational issues cannot be resolved internally.
• Facilitate communication among food service employees, building administrators, families, vendors, district administration, and external food service partners.
• Provide timely updates regarding food service operations, concerns, and recommendations to the Superintendent or designee.
• Participate in regularly scheduled virtual or in-person meetings with the district’s food service consultant or management partner.
• Attend monthly procurement meetings and assist with related documentation and compliance requirements.
• Prepare and coordinate food service reports, presentations, and communications for the Superintendent and Board of School Trustees.
• Respond professionally and promptly to questions or concerns regarding food service operations.

3. Staffing, Supervision, and Employee Development

• Provide direct operational oversight and supervision of district food service personnel.
• Coordinate staffing assignments and schedules to ensure adequate coverage and efficient operations.
• Assist with recruitment, interviewing, hiring, onboarding, and orientation of food service employees.
• Conduct or assist with employee evaluations and performance monitoring in accordance with district procedures.
• Address employee performance concerns and recommend appropriate corrective actions in consultation with district administration.
• Assist with employee disciplinary matters and termination recommendations in accordance with district policies and applicable employment laws.
• Coordinate employee training and professional development related to food safety, sanitation, meal service, and operational procedures.
• Ensure employees maintain required certifications and complete mandatory training.
• Foster a positive, respectful, collaborative, and professional working environment.
• Promote accountability, teamwork, and consistent expectations among food service personnel.

4. Compliance, Documentation, and Procurement

• Support compliance with all applicable USDA Child Nutrition Program regulations and Indiana Department of Education requirements.
• Assist with maintaining accurate records related to food service operations, inspections, training, inventory, and procurement.
• Coordinate with the district’s food service consultant or management partner to ensure required documentation is completed accurately and submitted on time.
• Assist with procurement procedures, vendor coordination, purchasing documentation, and compliance monitoring.
• Support preparation for state and federal reviews, audits, and inspections.
• Monitor implementation of corrective actions identified through inspections, reviews, or audits.
• Ensure required food safety procedures, sanitation practices, and operational standards are consistently followed.

5. District Leadership and Continuous Improvement

• Work collaboratively with the Superintendent, building administrators, and designated food service partners to identify opportunities for program improvement.
• Support district initiatives designed to improve student meal participation, food quality, operational efficiency, and customer service.
• Monitor operational concerns and recommend practical, cost-effective solutions.
• Assist with evaluating staffing, equipment, supplies, and operational needs.
• Support responsible stewardship of district resources.
• Maintain a positive and professional image of Delphi Community School Corporation.
• Participate in district meetings, professional development, and other activities as assigned.
• Perform additional duties as assigned by the Superintendent or designee.

Minimum Requirements

• Must be at least 18 years of age.
• Must possess a high school diploma or equivalent (GED).
• Current ServSafe certification or willingness to obtain certification within a district-established timeframe.
• Successful completion of required expanded criminal background and Child Protective Services (CPS) checks.
• Ability to meet applicable district employment requirements.

Physical Requirements

• Ability to sit, stand, walk, bend, and move throughout school facilities and kitchen environments.
• Ability to lift and carry up to 25 pounds as needed.
• Ability to travel between district buildings and food service locations.
• Ability to work in both office and commercial kitchen environments.
• Ability to perform essential job functions with or without reasonable accommodations.

Work Schedule and Compensation

Contracted Days: 180 school days plus any additional classified staff workdays required by the district.

Hours: Eight hours per day, 40 hours per week, with adjustments as necessary to meet operational needs.

Compensation: Determined by the Board of School Trustees based on qualifications, experience, and district compensation practices.

Benefits: In accordance with applicable Delphi Community School Corporation policies and employee benefit eligibility requirements.

Professional Expectations

The District Food Service Oversight & Operations Coordinator is expected to:

• Demonstrate professionalism, integrity, and sound judgment.
• Maintain confidentiality regarding student, employee, and district information.
• Follow all Delphi Community School Corporation policies, procedures, and administrative guidelines.
• Maintain positive and productive relationships with students, employees, families, and community partners.
• Communicate concerns promptly and work collaboratively to resolve issues.
• Demonstrate initiative, flexibility, and accountability.
• Support the district’s mission, vision, and commitment to Every Student. Every Opportunity.

Equal Employment Opportunity

Delphi Community School Corporation is an equal opportunity employer and is committed to providing an inclusive and respectful work environment. Employment decisions are made in accordance with applicable federal and state laws and district policies.

Reasonable Accommodations

Delphi Community School Corporation will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

Additional Responsibilities

This position description is intended to describe the general nature and responsibilities of the position. It is not an exhaustive list of all duties, responsibilities, or qualifications.

The Superintendent or designee may assign additional duties or modify responsibilities as necessary to meet the operational needs of Delphi Community School Corporation.