District Administrator - FS

Clean Harbors; City of Schenectady (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401K with company matching

Paid time off

Tuition reimbursement

Training and development

Growth opportunities

Job summary

Clean Harbors in Schenectady, NY is seeking a District Administrative Assistant. The role involves generating and printing hazardous waste labels and manifests, scanning documents, and handling general office duties while engaging with customers.

Ideal candidates have 3+ years of admin experience, strong MS Office skills, and excellent communication. The position offers full-time hours with competitive benefits and opportunities for growth within Clean Harbors.

Qualifications

• 3+ years general administration experience.
• High school diploma required; bachelor's degree preferred.
• Experience with hazardous waste shipping/materials preferred.
• Strong communication, typing and word processing skills.

Responsibilities

• Data entry and filing; scanning documents.
• Engage with customers and respond to inquiries.
• Serve as point of contact for regional and local branches on administrative escalations.
• Assist and support regulatory and revenue compliance needs.

Skills

Strong communication

Typing

Data entry

Word processing

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Clean Harbors in Schenectady, NY is seeking a District Administrative Assistant. The District Administrator is responsible for generating and printing hazardous waste labels and manifests; scanning documents in our systems; customer engagement; and other general office duties.

Why work for Clean Harbors?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Starting pay $20-$25/hr
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

Responsibilities

• Ensures that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times;
• Strong attention to detail;
• Performs data entry work and other office related duties (e.g. scanning documents, filing, etc.);
• Engages with, and responds to, customer inquiries.
• Point of contact for Regional, DVP and all local branch customer, systems and administrative escalations/questions, including GCC
• Point of contact to and for Corporate and GCC team members to support and resolve administrative escalations
• Assist and support resolutions for escalated issues for Regulatory (Facility Reporting) and Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Work with the field on training of new processes and existing requirements (Mobile Worksheet, Workbenches, Onboarding, LMS Modules, etc)
• Monitor and address PO issues with customers
• Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Manages all customer interactions as required (Resolving invoice issues, PO’s, Tax issues, DSO Shortpays, receive incoming calls, etc.)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• Travel to sites of struggling branches within their region to assist
• Other duties as assigned

Qualifications

• 3+ years general administration experience;
• High school diploma required, bachelor's degree preferred;
• Previous experience with hazardous waste shipping/materials preferred;
• Experienced with Microsoft Office;
• Strong communication, typing and word process skills.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

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