Distribution Supervisor

SmartRecruiters, Inc.; Town of Florida, Northern (NY, KY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid Vacation

Health Plan

Life Insurance

Employee Stock Purchase Plan

Training and Personnel Development

Growth opportunities

Employee Referral Program Bonus

Job summary

Expeditors is seeking a Distribution Manager to lead the distribution team, manage work orders and inventory records, and ensure compliance with established processes. You will supervise staff, allocate workloads, and drive KPI performance while maintaining strong customer relationships.

The role emphasizes leadership, initiative, and continuous improvement in a global logistics environment, with opportunities for professional growth within Expeditors.

Qualifications

• 4 years of industry specific knowledge.
• Inventory management and accounting knowledge.
• Self-reflecting and open to feedback.
• Initiative and ability to work in autonomy.
• Proven leadership attitude and background.
• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
• Providing feedback
• Teamwork
• Building team environment
• Coaching for development
• Problem solving
• Process improvement
• Time management
• Software proficiency skills (e.g., MS Excel Formulas and Pivot Tables, MS Word)
• Global Logistics Industry knowledge

Responsibilities

• Supervises and coordinates activities of workers concerned with providing work orders and inventory records for distribution accounts.
• Allocate workloads within team to ensure smooth operations during peak activity or staff absence.
• Monitor workboards to ensure internal KPIs are met, e.g., timely data entry.
• Build and maintain strong relationships with customers.
• Assist in retention calls and complete customer reviews with regular customers to document in the CRM.
• Monitor invoicing and BNP report where needed.
• Proactively communicate with the team to ensure awareness of policies and regulations.
• Be a guide for the team - mentor agents, lead agents and ensure positive attitude.
• Promote productivity tools within the team (e.g., workboard, invoice processing, expo).
• Be open to implementing new system changes and enhancements with the team.
• Oversee compliance with Expeditors Operational Process Standards.
• Audit new accounts and follow up on CSR responsibilities to ensure customer needs are met.
• Support the manager and sales department as needed.
• Coordinate new accounts and assign to agents.
• Help develop annual departmental operating budget.
• Interact with credit and collections regarding payment problems.
• Perform and supervise department accounting functions (Accounts Payable/Receivable, invoicing, etc.).
• Other duties as assigned by Distribution Manager.

Skills

Leadership

Inventory management

Feedback culture

Team empowerment

Interpersonal skills

Communication

Problem solving

Process improvement

Time management

MS Excel

Pivot tables

MS Word

Global logistics knowledge

Tools

MS Excel

Pivot Tables

MS Word

Job description

We take care of our employees, and they take care of our customers!

Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.

Our Mission

We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!

Job Description

Scope of Position

Supervises and coordinates activities of workers concerned with providing work orders & inventory records for distribution accounts

Major Duties and Responsibilities

Operations

Allocate workloads within team to ensure smooth operations during peak activity or staff absence

Monitor workboards to ensure internal KPI’s are met e.g. timely data entry

Build and maintain strong relationships with customers.

Assist in retention calls and complete customer reviews with your regular customers to document in the CRM

Monitor invoicing and BNP report where needed

Proactively communicate with the team to ensure continuous awareness and understanding of policies and regulations

Be a guide for the team - mentor agents, lead agents and ensure that positive attitude is maintained within the team

Promote productivity tools within the team (e.g. using workboard, invoice processing, expo)

Be continuously open and positive to implementing new system changes and enhancements with the team

Oversee and ensure compliance with Expeditors Operational Process Standards

Audits all new accounts and follow up on responsibilities of agents to ensure that customer needs have been met.

Support the manager and or the sales department where needed:

Makes introductory contact with new accounts and maintain effective relationships with existing accounts.

Addresses the more complex and non-routine customer issues and requests.

Coordinates new accounts, gathering all necessary information and assigning accounts to agents

Audits all new account and follows up on responsibilities of the CSR’s to ensure that customer needs have been met

Help develop and recommend the annual departmental operating budget, making said budget consistent with the desired customer service levels and necessary equipment upgrades

Interacts with credit and collections personnel regarding payment problems

Performs and supervises department accounting functions (i.e. Accts. Payable, Accts. Receivable, Customer Invoicing, domestic freight rating, etc.)

Physical Demands

This section lists physical demands required of this job and may be edited to the specific job role.

Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.

Write with pencil/pen/marker

Functions performed primarily while seated at desk

People

In conjunction with department leadership,

• Properly on-boards new hires and ensures team members have clear expectations.
• Provides frequent feedback that is timely, accurate, and honest.
• Participates in regular one-one-ones and an annual review for employees.
• Assists manager with development plans for employees that addresses competency gaps and/or prepares employees for growth.
• Ensures employees complete 52 hours of relevant training each year and that required training is completed timely.
• Fosters a climate of compliance within the team, including to company culture, internal policies and government regulations.
• Promotes employee engagement and team vision, commitment and trust. Develops a #2.

Systems

• Ensure department is using all system tools to their greatest advantage based on your department size and organization.
• Be open to implementing new system changes and enhancements into your department
• Be involved and suggest system/process improvements
• Set the tone of this environment within your department

Culture

• Proactively promote the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.

Qualifications

4 years of industry specific knowledge

Inventory management and accounting knowledge

Self-reflecting and open to feedback

Initiative and ability to work in autonomy

Proven leadership attitude and background

Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.

Providing feedback

Teamwork

Building team environment

Coaching for development

Problem solving

Process improvement

Time management

Software proficiency skills (e.g., MS Excel Formulas and Pivot Tables, MS Word)

Global Logistics Industry knowledge

Reporting Structure

• Distribution Manager

Additional Information

Expeditors offers excellent benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus