Distribution Project Coordinator

Catalent; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Catalent’s Philadelphia site is seeking a Distribution Project Coordinator to manage clinical trial distribution and maintain strong client relations. The role collaborates with project management for study-specific setup and ensures timely, compliant distribution operations across global trials.

Shift: Monday–Friday, 8:00am–4:30pm; 100% onsite in Philadelphia, PA. The position offers a dynamic environment with opportunities to contribute to cold-chain and regulatory compliant distribution

Qualifications

• Associate degree or equivalent work experience; Bachelor’s degree preferred.
• Proficient in Microsoft Office; able to learn ERP and business systems quickly.
• Strong communication, negotiation, presentation, and relationship-building skills.
• Ability to work independently and manage multiple priorities under pressure.

Responsibilities

• Define study-specific distribution needs with Project Management.
• Resolve distribution problems and report findings to clients.
• Ensure execution matches customer expectations and scope.
• Manage customer order pipeline with Sales & Operations Planning.
• Coordinate scheduling of international and large-volume shipments.
• Maintain Distribution Master Checklists and approvals.
• Ensure study drug shipments comply with SOPs and protocols.
• Other duties as assigned.

Skills

Attention to detail

Project management

Communication skills

Negotiation

Presentation

Relationship-building

Independent work

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

ERP systems

Job description

Distribution Project Coordinator

Catalent’s Philadelphia, Pennsylvania site serves as the company’s North American Center of Excellence for clinical supply packaging, delivering comprehensive, end‑to‑end support for global clinical trials across multiple therapeutic modalities. The site provides integrated services including direct comparator sourcing, blinding and manufacturing, primary and secondary packaging, storage and distribution, and clinical returns management, enabling efficient and compliant trial execution. It also plays a growing role in supporting biologic as well as cell and gene therapy programs, with enhanced cold‑chain and cryogenic handling capabilities designed to meet the complex requirements of advanced therapies. As a critical hub within Catalent’s global clinical supply network, the Philadelphia site helps sponsors accelerate development timelines while maintaining the highest standards of quality, flexibility, and regulatory compliance.

Our Philadelphia site is located in the Bensalem/Northeast Philadelphia area.

Position Summary

We have an opportunity for a Distribution Project Coordinator to join our team. This role focuses on managing distribution for clinical trial protocols, maintaining strong client relationships, and collaborating closely with project management for study‑specific setup. The position offers the chance to work in a dynamic environment supporting global clinical trials and ensuring timely, compliant distribution operations.

Shift: Monday - Friday, 8:00am to 4:30pm

Please Note: Start and end times may fluctuate daily to meet business need
Location: Philadelphia, PA
100% Onsite

The Role

• Work with Project Management to define study‑specific distribution needs; Anticipate and resolve distribution problems, reporting findings to Project Management and the client
• Ensure execution aligns with customer expectations and agreed scope of services
• Manage customer order pipeline, including guiding Sales & Operations Planning teams and Distribution on upcoming orders
• Coordinate scheduling of international and large‑volume shipments with the Distribution Department
• Generate and maintain Distribution Master Checklists for shipment protocols with appropriate approvals
• Ensure study drug shipments comply with all applicable Standard Operating Procedures and customer‑approved protocols
• Review material setup in enterprise systems for distribution‑specific items
• All other duties as assigned

The Candidate

Minimum Requirements

• Associate degree or equivalent work experience is required; Bachelor’s degree is preferred
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Proficiency in Microsoft Office and the ability to quickly learn ERP and business systems.
• Effective communication, negotiation, presentation, project management, and relationship‑building skills.
• Ability to work independently, exercise sound judgment, solve problems, and make ethical decisions; Demonstrated initiative, teamwork, continuous improvement mindset, and results‑driven execution under pressure.

Preferred Requirements

• At least 1-2 years of customer service experience in a current Good Manufacturing Practice regulated environment is preferred
• Experience with distribution, cold‑chain operations, cGMP, and FDA regulations is preferred

Why You Should Join Catalent

• Defined career path and annual performance review and feedback process
• Diverse, inclusive culture
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives
• Competitive paid time off plus 8 paid holidays
• Community engagement and green initiatives
• Medical, dental, and vision benefits effective day one of employment
• Tuition reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life‑saving and life‑enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail] . This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

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