Distribution Center Administrator

Heartland Coca-Cola Bottling Company, LLC; Dallas (TX); On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Performance-based incentives

Quarterly bonuses

Referral bonuses

Comprehensive benefits

Job summary

Heartland Coca-Cola Bottling Company, LLC in Dallas, TX is hiring an administrative professional to support clerical duties in a distribution center, with regular hours Monday through Friday and occasional weekends based on business needs.

The role covers sales support, accounts receivable/credit tasks, payroll processing, and HR coordination, including onboarding, timekeeping oversight, and general office administration, with starting pay $18.08–$22.60 per hour plus benefits.

Qualifications

• High school diploma or GED required. Some college preferred.
• 2-5 years experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and Powerpoint or related experience.
• Strong organizational skills.
• Bi-lingual preferred.
• Occasional lifting of up to 50lbs.
• Can pass credit, criminal and drug screening.
• Must have flexible schedule.

Responsibilities

• SALES SUPPORT: Phone/Reception. Enter call in orders/hotshots (immediate orders). Copying, laminating and distributing. RS02 file maintenance (driver data in route accounting system). Coupon tracking. Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notices/Handouts as requested
• ACCOUNTS RECEIVABLE/CREDIT: Customer Accounts Receivable research. Sales Center Charge back, Customer mail check requests (validation). NSF Review and tracking – notification to sales. PIA, drafting credit memos and invoice corrections. Local Branch Deductions research.
• HUMAN RESOURCES: New Employee Orientation and On-Boarding. Responsible for collection, review and dissemination of original new hire paperwork. Serves as local Chain of Custody Coordinator for Drug Test Program. Prints and posts Open Requisition reports/Job Opportunity listings. Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification. Safety Matrix – Training, tracking, and reporting to responsible parties
• PAYROLL: Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. Process payroll adjustments, uniform deductions, miscellaneous deductions. Maintain and update LCC codes/hour transfers in timekeeping system. Ensure that all approvals are obtained to process payroll. Monitor Kronos (timekeeping) and payroll activities. Remote punch audit tracking to ensure compliance with audit frequency. Trimester Incentive verification as requested for route assignments and other required information SECURITY. Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges. Assign access cards.
• Information Technology: Phone system and voice mail maintenance. Maintain/request maintenance on office equipment.
• MISCELLANEOUS ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory. Ensure compliance to company audit guidelines. Manage flow of information throughout the day, faxes, copying, telephone, etc. Schedule conference rooms. Support inventory process as assigned. Provide admin support to Sales Center Manager and other leaders as assigned.

Skills

Strong organizational skills

Bi-lingual preferred

Flexible schedule

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

Job description

Select how often (in days) to receive an alert:

Job Location: Dallas, TX.
Work days/Shift Hours: 8:00am / Monday - Friday - occasional weekends as business determine.

Compensation: Starting pay ranges from $18.08 to $22.60 per hour, based on experience. Additional earning opportunities may include performance-based incentives, quarterly bonuses, referral bonuses, and comprehensive benefits.

General Purpose

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

Duties and Responsibilities

• SALES SUPPORT: Phone/Reception. Enter call in orders/hotshots (immediate orders). Copying, laminating and distributing. RS02 file maintenance (driver datea in route accounting system). Coupon tracking. Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notices/Handouts as requested
• ACCOUNTS RECEIVABLE/CREDIT: Customer Accounts Receivable research. Sales Center Charge back, Customer mail check requests (validation). NSF Review and tracking – notification to sales. PIA, drafting credit memos and invoice corrections. Local Branch Deductions research.
• HUMAN RESOURCES: New Employee Orientation and On-Boarding. Responsible for collection, review and dissemination of original new hire paperwork. Serves as local Chain of Custody Coordinator for Drug Test Program. Prints and posts Open Requisition reports/Job Opportunity listings. Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification. Safety Matrix – Training, tracking, and reporting to responsible parties
• PAYROLL: Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. Process payroll adjustments, uniform deductions, miscellaneous deductions. Maintain and update LCC codes/hour transfers in timekeeping system. Ensure that all approvals are obtained to process payroll. Monitor Kronos (timekeeping) and payroll activities. Remote punch audit tracking to ensure compliance with audit frequency. Trimester Incentive verification as requested for route assignments and other required information SECURITY. Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges. Assign access cards.
• Information Technology: Phone system and voice mail maintenance. Maintain/request maintenance on office equipment. 
• MISCELLANEOUS ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory. Ensure compliance to company audit guidelines. Manage flow of information throughout the day, faxes, copying, telephone, etc. Schedule conference rooms. Support inventory process as assigned. Provide admin support to Sales Center Manager and other leaders as assigned.

Qualifications

• High school diploma or GED required. Some college preferred.
• 2-5 years experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and Powerpoint or related experience.
• Strong organizational skills.
• Bi-lingual preferred. Occasional lifting of up to 50lbs.
• Can pass credit, criminal and drug screening.
• Must have flexible schedule.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain Texas or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Coca-Cola Southwest Beverages. Please inform us at [e-mail] if you need assistance completing this application or to otherwise participate in the application process.

Coca-Cola Southwest Beverages LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.