Dissertation Office Manager & Process Lead

University of Chicago; Chicago (IL); On-site; USD 31,000 - 45,000; Full time

Job summary

University of Chicago is seeking a Dissertation Specialist to oversee the Dissertation Office within the Center for Digital Scholarship. The role ensures completion of dissertation requirements, quality control audits, and process improvements.

You will work with doctoral candidates, university staff, and ProQuest. Responsibilities include advising on format, bibliographic styles, and submission procedures; supervising student assistants; managing workflows and a staff database; and contributing

Qualifications

• College degree required.
• Graduate level studies preferred.
• Familiarity with advanced academic writing preferred.
• Familiarity with the University of Chicago dissertation process preferred.
• Relevant work experience at a research university highly preferred.
• Supervisory experience is preferred.

Responsibilities

• Helps dissertation writers and graduate program administrators understand and follow University dissertation requirements and submission procedures. Provides advice regarding bibliography and citation styles and formatting manuscripts.
• Audits draft and final copies of dissertations. Manages and assesses workflow and provides quality control for these audits. Documents and updates procedures. Recommends changes in procedures and guidelines.
• Staffs Dissertation Office during set hours, responding to telephone, e-mail, and in-person queries.
• Designs and publicizes sessions to teach doctoral candidates about format requirements, copyright compliance, and the dissertation submission and review process via the Library’s institutional repository and optional ProQuest.
• Hires, supervises, and trains student assistants. Introduces new employees to Dissertation Office policies, procedures, programs, and guidelines.
• Manages a database of Ph.D. candidate and dissertation information. Tracks processing of dissertations.
• Contributes to Dissertation Office web pages. Creates and updates informational materials.
• Coordinates with Ph.D.-granting divisions and schools to obtain and update the quarterly convocation lists. Contributes to and helps proofread the annual convocation programs.

Skills

Interpersonal skills

Public service orientation

Oral & written communication

Team collaboration

Confidentiality

Problem solving

Initiative

Time management

Education

College degree

Graduate level studies

Tools

LaTeX

RefWorks

Web Express

Microsoft Office

Job description

University of Chicago is seeking a Dissertation Specialist to oversee the Dissertation Office within the Center for Digital Scholarship. The role ensures completion of dissertation requirements, quality control audits, and process improvements.

You will work with doctoral candidates, university staff, and ProQuest. Responsibilities include advising on format, bibliographic styles, and submission procedures; supervising student assistants; managing workflows and a staff database; and contributing