Dissertation Office Lead: Training, Compliance & Quality

University of Chicago; United States; On-site; USD 30,000 - 44,000; Full time

Job summary

The University of Chicago Library seeks a dedicated Dissertation Specialist to lead the Dissertation Office, guiding doctoral candidates through university-wide requirements and submission workflows. You will supervise staff, audit dissertations, design training, and coordinate with ProQuest and university partners to ensure accuracy and compliance.

With strong communication, organization, and attention to detail, you will work across departments to maintain up-to-date procedures, manage a

Qualifications

• Education: College degree required; graduate studies preferred.
• Experience with advanced academic writing and dissertation processes preferred.
• Supervisory experience preferred.

Responsibilities

• Plans and supervises daily activities of the Dissertation Office.
• Audits draft and final copies of dissertations and ensures quality control.
• Provides guidance on bibliography, citation styles, formatting, and submission procedures.
• Documents, updates, and improves procedures; trains and supervises student assistants.
• Coordinates with Ph.D.-granting divisions and schools for convocation lists and programs.

Skills

Interpersonal skills

Public service orientation

Oral communication

Written communication

Team collaboration

Confidentiality

Problem solving

Organizational skills

Initiative

Multi-priority management

Attention to detail

Basic computer skills

Word processing

Office suite

Education

College degree

Graduate studies preferred

Tools

LaTeX

RefWorks

Web Express

Job description

The University of Chicago Library seeks a dedicated Dissertation Specialist to lead the Dissertation Office, guiding doctoral candidates through university-wide requirements and submission workflows. You will supervise staff, audit dissertations, design training, and coordinate with ProQuest and university partners to ensure accuracy and compliance.

With strong communication, organization, and attention to detail, you will work across departments to maintain up-to-date procedures, manage a