Dispatcher III

Engineering Excellence; Leesport (Berks County); On-site; USD 40,000 - 60,000; Full time

Job summary

Engineering Excellence is seeking a Dispatcher to coordinate daily scheduling and dispatching of field technicians to job sites. You will act as the main contact between customers and field staff, prioritizing urgent requests and ensuring timely service.

Responsibilities include handling incoming calls, documenting issues and locations, and updating customers on arrival times and service status. Strong multitasking and customer-service skills are essential.

Qualifications

• High school diploma or equivalent with 1 year experience in dispatch or coordinating environment.
• Experience using computers and related systems in an administrative office.
• Ability to multitask in a fast-paced, changing environment and switch tasks efficiently.
• Excellent customer-service, communication, and interpersonal skills.
• Ability to communicate with customers, co-workers, and diverse populations.
• Strong organizational and time-management abilities.

Responsibilities

• Answer incoming calls from customers and route to the appropriate person.
• Maintain customer relations and ensure calls meet company standards.
• Receive and prioritize service requests, documenting details and location.
• Use dispatching software to schedule field technicians by availability, skills, proximity, and priority.
• Monitor schedules and job progress, making adjustments to maximize productivity.
• Act as main contact between customers and field staff, providing updates on status and arrival times.
• Update customer records and account information.
• Adhere to CPI compliance when taking payments over the phone.
• Update capacity planner when calls, bookings, reschedules, or cancellations occur.
• Maintain knowledge of all products, services, and promotions.
• Demonstrate reliable attendance and on-time performance.

Skills

Customer service

Multitasking

Communication

Time management

Problem solving

Organization

Teamwork

Decision making

Phone etiquette

HVAC industry knowledge

Education

High School Diploma/GED

Tools

Dispatching software

Microsoft Office

Job description

Welcome!

The Dispatcher is responsible for coordinating the daily scheduling and dispatching of field technicians to job sites. This role serves as the primary point of contact between customers and field staff, ensuring efficient communication and timely service while prioritizing jobs based on urgency and availability. The ideal candidate will possess strong multitasking abilities, excellent customer service skills, and proficiency in dispatching software to streamline operations and meet service level agreements.

Key Responsibilities

• Answers incoming phone calls from customers and assists call or routes call to appropriate person
• Maintains good customer relations and ensures that all calls meet Service Experts’ standards
• Receive and prioritize incoming service requests from customers, carefully documenting details related to the issue and location.
• Utilize dispatching software to efficiently schedule and assign field technicians to job sites based on their availability, skill set, proximity to the location, and service call priority.
• Monitor technicians' schedules and job progress throughout the day, making necessary adjustments and reassignments to maximize productivity and ensure timely service.
• Act as the main point of contact between customers and field staff, providing updates on technician arrival times, service status, and addressing any customer inquiries or concerns.
• Maintains customer records by updating account information
• Adheres to CPI compliance regulations when taking payments over the phone
• Updates capacity planner whenever calls or booked, rescheduled or cancelled
• Continually maintains working knowledge of all company products, services, and promotions
• Reliable attendance and on-time job performance

Qualifications

• High school diploma or equivalent with 1-year experience working in dispatch or another coordinating environment
• Experience or training the use of computers and related systems in an administrative office environment
• Must be able to multi-task and work effectively in fast-paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.
• Excellent customer-service, communication, and interpersonal skills
• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
• Ability to effectively communicate with co-workers and customers in a pleasant, business-like, and customer-focused manner. Ability to communicate with a diverse customer population.
• Ability to work effectively in both a team and an independent environment
• Ability to make decisions based on established guidelines and procedures
• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence
• Effective organizational and time-management skills. Must be able to prioritize work based on service demands
• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

• Minimum Experience: 4+ years
• Minimum Education: High School Diploma/GED Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Engineering Excellence.

Engineering Excellence is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]