Dispatch Assistant

Joseph J. Albanese; Santa Clara (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Joseph J. Albanese in Santa Clara, CA, is seeking a Dispatch Assistant to support field operations. The role includes overseeing tags from the field, processing invoices, and maintaining communication with field employees. Ideal candidates should have over 3 years of experience in construction and proficiency in Microsoft Office. The company offers a dynamic work environment with growth opportunities. Bilingual Spanish/English is a must, and the position is full-time, Monday through Friday.

Qualifications

• 3+ years of work experience, preferably in construction.
• Excellent organizational skills, accuracy, and attention to detail.
• Self-motivated, confident, energetic, and creative.

Responsibilities

• Oversee and maintain all tags received from the field.
• Communicate with superintendents and field employees.
• Process invoices in a timely manner.

Skills

Organizational skills

Customer service

Microsoft Office proficiency

Bilingual (Spanish/English)

Ability to multi-task

Attention to detail

Education

High school diploma or equivalent

Tools

HCSS

Vista

Job description

Joseph J. Albanese, Inc. is currently seeking qualified candidates to fill the role of a Dispatch Assistant for our field operations. Voted “Best Place to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

ESSENTIAL FUNCTIONS OF THE POSITION

• Oversee and maintain that all tags are received from the field. Scanning and filing tags, field documents etc.
• Communicate with superintendents, foremen and field employees as needed.
• Process invoices in a timely manner.
• Maintain CP vendors checklist is being done for accounting on PLA/CP jobs.
• Maintain and upload the most current rates for our trucking vendors.
• Receive calls regarding 811’s and monitor that all utilities on ticket have responded with no conflict.
• Confirm orders based on MOF’s for correct rates & approved vendor.
• Responsible for sending field employee dispatches electronically.
• Update daily dispatch related employee and job files.
• Organize and disperse weekly paychecks to field employees.
• Responsible for entering time off requests into database, & calendars.
• Ability to successfully input missing hours for employees.

NOTE:These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

QUALIFICATONS

• 3+ years of work experience, preferably in the construction industry.
• A high school diploma or equivalent.
• Computer proficiency with Microsoft Office (Word, Excel, Outlook) and other construction related software skills required (HCSS & Vista preferred).
• Excellent organizational skills, accuracy and attention to detail.
• Be self-motivated, confident, energetic, and creative.
• Ability to effectively multi-task under solid pressure and meet deadlines in a fast-paced environment.
• Excellent customer service.
• Bi-lingual in the Spanish and English language required.
• Experience with 811 (call-before-you-dig) a plus.

OTHER

• Hours can be between 6:00 am and 6:00 pm (40 hrs per week), Monday - Friday.
• Ability to work overtime on an as needed basis.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.