Dispatch Administrative Assistant

Williams-Sonoma, Inc. Supply Chain; South Brunswick (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Williams-Sonoma discount

401(k) plan

Paid vacations

Employee Assistance Program

Volunteer time off

Matching gifts program

Health, dental & vision

Job summary

Williams-Sonoma, Inc. is seeking a Dispatch Admin Assistant to support daily reporting, inventory coordination, and shift handoffs in our Dayton, NJ operations. The role emphasizes accuracy, MS Office proficiency, and strong communication within the Ops team.

Responsibilities include publishing reports, trend analysis, and facilitating inventory meetings while upholding safety and company standards. Onsite, Tuesday-Saturday shift.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or clerical role preferred.
• Onsite role requiring MS Office proficiency.

Responsibilities

• Publish daily reports and identify discrepancies.
• Analyze variances and report root causes.
• Communicate inventory issues via email.
• Attend and aid inventory meetings with Ops Team.
• Uphold Williams-Sonoma's values while maintaining accuracy.
• Coordinate handoff and action plans between shifts.
• Create and implement standard operating procedures.
• Promote safety and safe working conditions.
• Multitask with attention to detail in communications.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Teamwork

English proficiency

Education

High School Diploma or Equivalent

Tools

Outlook

Word

Excel

Job description

Dispatch Admin Assistant

Location: Dayton, NJ   Shift: Tuesday - Saturday | 7:30am - 4:00pm

Responsibilities

• Perform daily completion and publishing of various reports with detail identification of discrepancies
• Trend analysis of variances and reporting of root cause and opportunities for coaching
• Communicate inventory issues and provide reporting via email
• Attend and at times help facilitate inventory meetings with the Ops Team
• Utilize Williams Sonoma's Mission, Vision, and Values to govern daily activities while maintaining required accuracy percentages, productivity, and quality standards
• Coordinating handoff and action plan with the previous and following shift
• Creating and implementing standard operating procedures to properly complete a job function
• Promote safety awareness and cultivate the safety culture throughout the company to help avoid unsafe or hazardous working conditions
• Ability to multitask and be extremely detailed on all written and verbal communications/documentation
• Other duties as assigned

Qualifications

• High School Diploma or Equivalent
• At least 6 months of administrative or clerical experience, preferably in an upholstery manufacturing environment
• This is an onsite and in office role
• MS Office Proficient: Outlook & Work - Basic to Intermediate; Excel - Intermediate to Advanced Skills required
• Positive attitude, strong work ethic, ability to work under pressure and be a fast learner
• Excellent attendance and strong teamwork skills – performing whatever duties are necessary to complete the task
• Ability to work a flexible schedule and work extra hours as needed
• Must be able to communicate effectively in English, both verbally and in writing

Physical Requirements

• Comfortable walking/standing 100% of the day
• Able to bend, reach, squat, and climb stairs/ladders
• Able to lift up to 75lbs

Benefits

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offers, please visit MyWSIBenefits.com

EOE

Williams-Sonoma, Inc. is an equal opportunity employer in accordance with Equal Employment Opportunity laws.