Disbursements Specialist

Ritchie Bros. Group

Clinton (ME)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

401k plan with company match

15 days of PTO annually

Job summary

A leading auction company is seeking a Disbursements Specialist in Clinton, ME. The role involves ensuring timely payments for consignments, auditing vehicle sales, and reconciling expenses. Candidates should have 2-4 years of office experience, proficiency in Microsoft Excel, and good analytical skills. This position offers a hybrid work setting with three days a week in the office, along with competitive benefits including PTO and matching 401k contributions.

Qualifications

2-4 years of experience working in an office environment.
Organized, detail-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills to meet strict deadlines.

Responsibilities

Audit and approve sale of vehicles for US Branches to meet settlement SLAs.
Reconcile and generate expenses and payable vouchers for vendor invoicing.
Prepare remittances to ensure accuracy and timely payment to customers.

Skills

Proficiency with Microsoft Excel

Fluent verbal and written communication skills in English

Good analytical and problem-solving skills

Customer service orientated

Advanced Excel skills (Macros, Pivot Tables, and V-Lookup)

Tools

Microsoft Dynamics GP

Five9

ServiceNow

Oracle

Job description

IAA Holdings, LLC (IAA), a Ritchie Bros. Auctioneers company (NYSE: RBA) and (TSX: RBA), is a trusted global marketplace for insights, services, and transaction solutions for commercial assets and vehicles. Leveraging leading-edge technology and focusing on innovation, IAA’s unique platform facilitates the marketing and sale of total-loss, damaged and low-value vehicles. IAA serves a global buyer base – located throughout over 170 countries – and a full spectrum of sellers, including insurers, dealerships, fleet lease and rental car companies, and charitable organizations. Buyers have access to multiple digital bidding and buying channels, innovative vehicle merchandising, and efficient evaluation services, enhancing the overall purchasing experience. IAA offers sellers a comprehensive suite of services aimed at maximizing vehicle value, reducing administrative costs, shortening selling cycle time and delivering the highest economic returns.

RB Global full-time employees are offered medical, dental, vision, and basic life insurances. Employees are able to enroll in our company’s 401k plan and RB Global will match 100% for the first 4% contributed. Employees will also receive 15 days of PTO each year.

About the Team

As a global company, our corporate teams support billions of dollars in equipment sales every year.

In joining our corporate services teams, you will be ensuring the business runs smoothly in your respective verticals and supporting the overall business to achieve our core objectives.

Every day your work will make a difference in the way we run our business and the in the way customers interact with us.

Job Description

The primary mandate for the Disbursements Specialist is to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.

Responsibilities

Audit and approve the sale of vehicles, for all US Branches, including Title Centers, based on their legal contract terms to meet settlement SLAs to avoid penalties, daily
Monitor and communicate issues with open expenses, at Branch level, to ensure timely closure and comply with SLAs
Reconcile and/or generate expenses and payable vouchers for vendor invoicing, including: IAA Transport, DMV, and external vendors
Audit, balance, and prepare remittances to ensure accuracy and timely payment to customers, in excess of 20 million dollars, daily
Prepare aging detail to invoice providers upon request
Organize and collate manual remittances and invoices to mail to providers, daily
Perform support functions and provide technical assistance for all Branches within the organization through ServiceNow Self-Help Catalog, by analyzing and troubleshooting payable and systematic problems, while working with multiple departments to implement a resolution
Communicate and assist customers inside and outside the organization through: Phone, Email, and Chat

Assist:

Accounting and Tax Departments with internal and external auditor requests, including the IRS, for mandatory state and federal audits, including willingness to explain data and findings to auditors
Buyer Services with same day broker requests and/or refunds
Controller with special expense and check projects to resolve all open and outstanding issues, at Branch level
Finance with reviewing and processing reoccurring compliance rebates
Legal with pulling detail for Provider and Buyer investigative requests
Treasury with research, follow-up, processing and reissuing of payments requests
Work with: Sales, Account Managers, Area Managers, RVPs, and the Executive Team on special research projects and payment requests
Identify and communicate timely settlement and system issues with co-workers, management, and BT services
Document and maintain up-to-date processes and procedures for department responsibilities
Other responsibilities may include system testing or special projects, research, and/or reporting as requested by management

Qualifications

2-4 years of experience working in an office environment.
Proficiency with Microsoft Excel.
Fluent verbal and written communication skills in English.
Organized, detailed-oriented and able to multi-task in a fast-paced environment.
Experience with Microsoft Dynamics GP, Five9, and ServiceNow is preferred.
Experience working with ERP systems, Oracle is a plus.
Good analytical and problem-solving skills
Customer service orientated
Excellent written and verbal communication skills
Excellent time management skills to be able to meet strict deadlines
Advanced Excel skills (Macros, Pivot Tables, and V-Lookup).
Ability to work in a hybrid setting (3 days/week in office)

Job Info