Disbursement Loan Administrator

Columbia Bank; Phoenix (AZ); On-site; USD 38,228 - 50,971; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings plan

Tuition assistance

Paid vacation and holidays

Job summary

Columbia Bank in Phoenix, AZ seeks a Disbursement Loan Administrator I to manage a commercial loan portfolio and ensure compliance with credit policies. You will review loan documents, process draw requests, and engage third-party consultants for site inspections.

The ideal candidate will have 2 years of experience in construction loan administration or related fields, strong organizational skills, and proficiency in tools like Excel and AccuDraw. Comprehensive benefits and a pay range of $27.75 - $37.00/hour are offered.

Qualifications

• 2 years of experience in commercial real estate, construction loan administration, or related field.
• Developing knowledge of operational systems and procedures.
• Knowledge of title, escrow, survey, and loan documentation preparation.

Responsibilities

• Manage and process commercial construction loans and draw packages.
• Engage and coordinate third-party consultants for cost reviews.
• Analyze and reconcile construction draw requests and recommend funding approvals.

Skills

Organizational skills

Project management skills

Detail-oriented

Strong computer skills

Well-developed customer relations skills

Excellent verbal and written communication skills

Education

High school diploma or GED

2 years of experience in commercial real estate or construction loan administration

Tools

Precision

AccuDraw

Excel

PowerPoint

Job description

About the Role

A Disbursement Loan Administrator I is responsible for managing a moderate to complex commercial construction loan portfolio and reviewing CRE construction due diligence, loan documents and draw packages in accordance with credit policy requirements for risk management. The role protects the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws.

Responsibilities include reviewing and processing moderate to complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures/practices are followed. The administrator actively participates in collaboration projects and teams within the division and across departments, monitors loans in process, maintains pipeline reports, and actively participates in team meetings.

The role engages and coordinates third‑party consultants for cost reviews or site inspections, ensures timely delivery of reports, coordinates receipt of borrower draw request packages, reviews for accuracy and processes funding in accordance with bank guidelines and documented disbursement requirements. The administrator works in partnership with Relationship Managers, Underwriters, Loan Administrators and other Bank associates as the primary liaison with customers, inspectors, and title company representatives throughout all phases of construction until the loan is fully disbursed.

Responsibilities also include reviewing and analyzing land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews, building inspection reports, etc., to ensure all construction draws are funded in accordance with the required guidelines. The administrator maintains loan files and draw files with sufficient documentation for third‑party review, prepares files for timely audits, analyzes proposed construction budgets, the final settlement statement, and the internal disbursement summary to confirm all fees and costs remain in balance throughout the loan term. The administrator also analyzes and reconciles construction draw requests, recommends approval of the funding draws, obtains all required approvals, and reviews monthly site inspections and title endorsements to assess and identify project risks. They create and maintain a bank budget for tracking all construction draws and interest reserve advances in an Excel document or construction loan management system, manage interest reserve budgets and payments until fully disbursed, and perform other duties as assigned.

All associates are responsible for completing internal controls as part of performing their assigned duties. Internal control responsibilities are based on various policies, procedures and documents, including the Code of Conduct. The administrator demonstrates compliance with all bank regulations for the assigned job function and applies for designated responsibilities – knowledge may be gained through coursework and on‑the‑job training. The role maintains a working knowledge of Bank policies and procedures regarding the Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other applicable regulations.

About You

• High school diploma or GED (preferred)
• 2 years of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
• 1‑2 years of title and escrow experience (Preferred)
• Developing knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
• Knowledge of title, escrow, survey, and loan documentation preparation
• Organizational and project management skills
• Strong computer skills, including Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
• Building technical expertise in construction draw administration functions
• Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems
• Well‑developed customer relations skills
• Excellent verbal and written communication skills
• Detail‑oriented
• Ability to effectively multi‑task and maintain a high level of organization
• Knowledge of accounting principles and loan accounting systems
• Travel requirements: None

Compensation & Benefits

The pay range for this role is $27.75 - $37.00 per hour. The selected candidate’s pay rate is dependent upon a variety of non‑discriminatory factors, including, but not limited to, job‑related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance‑based incentive compensation, and those details will be provided during the recruitment process.

Benefits

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k) retirement savings plan with employer match for qualifying contributions, an employee assistance program, life and disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Location

Primary Location: Ability to work fully onsite at the posted location(s). 2155 W Pinnacle Peak Rd, Phoenix, AZ 85027.

EEO Statement

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know via email: [e-mail].