Disbursement Loan Administrator
Columbia Bank
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Benefits offered by this job
Job summary
Columbia Bank is seeking a Construction Loan Administrator in Mountlake Terrace, WA to review construction loan documents, monitor due diligence, coordinate draws, and ensure policy compliance throughout the loan lifecycle.
You will partner with Relationship Managers, credit analysts, inspectors, and title companies to verify budgets, approvals and funding while maintaining accurate files and supporting audits. Onsite, with a comprehensive benefits package.
Qualifications
- High school diploma or GED is preferred.
- 5 years of experience in commercial real estate, construction loan administration, or related field.
- 2-4 years title and escrow experience preferred.
- Advanced knowledge of title, escrow, survey, and loan documentation preparation.
- Strong knowledge of construction guidelines and banking procedures.
- Excellent verbal and written communications and customer relations skills.
Responsibilities
- Review construction loan documents per credit policy for risk management.
- Monitor due diligence items and coordinate draws with accuracy.
- Collaborate with RMs, credit analysts, inspectors, and title reps through closing and construction phases.
- Analyze budgets and ensure funding draws align with guidelines.
- Maintain loan and disbursement files for audits and third-party reviews.
- Prepare monthly construction draw requests and support regulatory compliance.
Skills
Education
Tools
Job description
A construction loan administrator is responsible for reviewing construction loan documents in accordance with credit policy requirements for risk management, with responsibility for protecting the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws
- Monitor and collect, as necessary, required due diligence items
- Coordinate document and funding request and check for accuracy
- Work in partnership with Relationship Managers (RMs) and credit analysts as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the loan matures or until payoff
- Work in partnership to review and analyze land surveys, environmental assessments, project reviews, and building inspection reports to ensure that all construction draws are funded in accordance with the required guidelines
- Maintain loan files and disbursement files with sufficient documentation for third-party review and prepare files for timely audits
- Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are identified
- Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals
- Prepare monthly construction draws
- Work daily with loan customers via telephone, email, and in person
- All employees are responsible for internal controls in the performance of their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct.
- Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
- Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
- Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
- May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
- Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
- Takes personal initiative and is a positive example for others to emulate.
- Embraces our vision to become “Business Bank of Choice”
- May perform other duties as assigned.
- High school diploma or GED (preferred)
- 5 years — of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
- 2-4 years — Title and escrow experience (Preferred)
- Advanced knowledge of title, escrow, survey, and loan documentation preparation
- Advanced knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
- Extensive knowledge of construction industry and construction lending, including multi-phased construction and multiple collateral properties
- Organizational and project management skills
- Strong computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
- Strong technical expertise in construction draw administration functions
- Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems
- Well-developed customer relations skills
- Excellent verbal and written communications skills
- Detail-oriented
- Ability to effectively multi-task and maintain a high level of organization
- Knowledge of accounting principles and loan accounting systems
- None
The pay range for this role is $70,000.00 - $105,000.00.
The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.
Ability to work fully onsite at posted location(s).
24120 Van Ry Boulevard 2nd Floor Mountlake Terrace WA 98043
We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.
Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: careers@columbiabank.com.
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