Disbursement Coordinator

Apex Class Action; Irvine (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Medical benefits offered

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Apex Class Action in Irvine, California is seeking a Disbursement Coordinator to manage the accurate setup and distribution of settlement-related payments.

The ideal candidate will possess strong organizational skills, proficiency in Microsoft Excel, and the ability to thrive in a fast-paced environment. Key responsibilities include working with banking partners and ensuring the accuracy of financial documentation.

Competitive salary and benefits, including 401(k) matching and medical coverage, are offered.

Qualifications

• 1+ years of analyst experience or equivalent role involving data accuracy and reconciliation.
• Proficient in Microsoft Office Suite, especially Excel for advanced spreadsheet management.
• Experience using a project tracking or task management tool.

Responsibilities

• Apply for Employment Identification Numbers with the IRS.
• Coordinate with banking partners for case-related bank accounts.
• Send funding confirmation emails to relevant teams.
• Reconcile negotiated checks daily and monitor for fraud.
• Maintain project management tools to track deadlines.

Skills

Data accuracy

Microsoft Excel

Time management

Organizational skills

Professional communication

Tools

Microsoft Office Suite

Project tracking tool

Job description

About Apex

Apex Class Action, LLC is a third-party class action administration firm specializing in managing the complex process of administering the settlements of class action lawsuits. Our services encompass everything from ensuring proper notice to class members to managing the disbursement of settlement funds.

Job Summary

The Disbursement Coordinator supports the accurate and timely setup, funding, and distribution of settlement-related payments by coordinating with Project Managers, Project Coordinators, and Counsel. This role is responsible for managing key financial and administrative tasks including EIN applications, bank account setup, funding follow-up, payment verification, daily reconciliation, fraud monitoring, and project tracking. The ideal candidate is highly organized, detail-oriented, experienced with Microsoft Excel and comfortable working in a fast-paced environment where accuracy, communication, and follow-through are essential.

Key Responsibilities

• Apply for Employment Identification Numbers with the Internal Revenue Service.
• Coordinate with banking partners to open and maintain case-related bank accounts.
• Send funding confirmation emails to PM, PC, and Defense teams.
• Follow up with PM, PC, and Defense teams on outstanding funding.
• Request and confirm Class Representative addresses with Plaintiffs’ Counsel.
• Obtain and verify attorney fee and cost splits with Plaintiffs’ Counsel.
• Confirm banking instructions with Plaintiffs’ Counsel before issuing payment.
• Reconcile negotiated checks daily and monitor for potential fraud.
• Maintain project management tools to track deadlines and task completion.
• Partner with the project management team to ensure accurate distributions and resolve issues.
• Support account reporting activities, including Positive Pay, ACH and wire transfers, and account closures, as responsibilities expand.

Skills & Requirements

• 1+ years of analyst experience or equivalent role involving data accuracy, data handling and reconciliation.
• Proficiency with the Microsoft Office Suite:
  • Word: check printing and correspondence
  • Excel: advanced spreadsheet management and formulas
  • Outlook: professional communication and task coordination
• Experience using a project tracking or task management tool.
• Strong attention to detail and a commitment to accuracy.
• Excellent time management and organizational skills, ability to juggle multiple small tasks with precision.
• A fast learner who can independently track down answers and complete work efficiently.
• Proactive, self-starting attitude with the ability to thrive in a fast-paced environment.
• Clear and professional communication skills for interacting with internal team members.

Benefits

• Competitive salary
• Medical benefits offered
• Opportunity for professional growth and development
• Exposure to the legal and administrative aspects of class action settlements
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language

English: Required