Disaster Recovery Programs Lead (Deputy)

lemoinecompany; Tampa (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

LEMOINE is seeking a Deputy Program Manager for Disaster Recovery to support program administration, federal reporting, and stakeholder coordination across Hillsborough, Pinellas, and the broader Tampa Bay area. The role emphasizes alignment with HUD CDBG-DR regulations and program policies.

The ideal candidate will bring 5–7 years of federal disaster recovery experience, strong organizational and written communication skills, and a willingness to travel within Florida as needed.

Qualifications

• Bachelor's Degree from an accredited university in Public Administration, Business, Construction Management, or related field; or equivalent work experience.
• 5–7 years of professional experience in CDBG-DR or other federally funded disaster recovery or community development housing programs.
• Experience overseeing case management operations, compliance functions, or construction management activities within a grant‑funded program.
• Working knowledge of Xactimate for construction estimate review and documentation preferred.
• Strong understanding of HUD CDBG-DR regulations, 2 CFR 200, Davis‑Bacon Act, Section 3, and NEPA environmental review requirements.
• Demonstrated ability to manage cross‑functional teams and hold staff accountable to production targets and compliance deadlines.
• Proficiency in Microsoft Office Suite and project management or program tracking software.
• Excellent organizational, analytical, and written communication skills.
• Experience supporting federal monitoring visits, desk reviews, or audit‑readiness activities strongly preferred.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Responsibilities

• Work alongside the Program Manager to support all aspects of program administration including client communications, federal reporting, stakeholder coordination, and day-to-day operations across Hillsborough, Pinellas, and the broader Tampa Bay area.
• Monitor program activities across all functional areas to ensure compliance with CDBG-DR eligibility standards, HUD regulations, and approved action plan requirements.
• Support case management workflows including applicant intake, eligibility determination, duplication of benefits review, environmental review coordination, and award processing.
• Help manage and track program spending, project milestones, and production metrics; contribute to regular reports for the client agency and federal oversight bodies.
• Coordinate with the Construction Manager to align construction scheduling, scope approvals, change order processing, and construction file documentation with program compliance requirements.
• Review construction cost estimates and documentation for accuracy, completeness, and program eligibility; working knowledge of Xactimate preferred.
• Contribute to program policies, standard operating procedures, procurement documents, and staff training materials.
• Support and advise the client agency in interpreting HUD Action Plans, amendments, and Federal Register guidance, including but not limited to leading the development and refinement of program policies, guidelines, and standard operating procedures to ensure compliant, efficient, and defensible program implementation.
• Help prepare for federal monitoring visits, HUD desk reviews, and OIG audits; work with the team to ensure all program files are complete and audit-ready.
• Work with Team Leads, Case Managers, and support staff; provide feedback, coaching, and day-to-day coordination.
• Interface with client agency staff on day-to-day program matters; elevate issues to the Program Manager as appropriate.
• Assist with subrecipient monitoring, subcontractor compliance oversight, and grant administration activities.
• Adhere to and promote LEMOINE's LIFE Safe Work Practices.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Skills

Project management

Cross-functional teamwork

Analytical skills

Written communication

Travel readiness

Education

Bachelor's Degree in Public Administration, Business, Construction Management, or related field

Equivalent work experience

Tools

Xactimate

Microsoft Office

Job description

LEMOINE is seeking a Deputy Program Manager for Disaster Recovery to support program administration, federal reporting, and stakeholder coordination across Hillsborough, Pinellas, and the broader Tampa Bay area. The role emphasizes alignment with HUD CDBG-DR regulations and program policies.

The ideal candidate will bring 5–7 years of federal disaster recovery experience, strong organizational and written communication skills, and a willingness to travel within Florida as needed.