Deputy Program Manager

lemoinecompany; Tampa (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

LEMOINE is seeking a Deputy Program Manager for Disaster Recovery to support program administration, federal reporting, and stakeholder coordination across Hillsborough, Pinellas, and the broader Tampa Bay area. The role emphasizes alignment with HUD CDBG-DR regulations and program policies.

The ideal candidate will bring 5–7 years of federal disaster recovery experience, strong organizational and written communication skills, and a willingness to travel within Florida as needed.

Qualifications

• Bachelor's Degree from an accredited university in Public Administration, Business, Construction Management, or related field; or equivalent work experience.
• 5–7 years of professional experience in CDBG-DR or other federally funded disaster recovery or community development housing programs.
• Experience overseeing case management operations, compliance functions, or construction management activities within a grant‑funded program.
• Working knowledge of Xactimate for construction estimate review and documentation preferred.
• Strong understanding of HUD CDBG-DR regulations, 2 CFR 200, Davis‑Bacon Act, Section 3, and NEPA environmental review requirements.
• Demonstrated ability to manage cross‑functional teams and hold staff accountable to production targets and compliance deadlines.
• Proficiency in Microsoft Office Suite and project management or program tracking software.
• Excellent organizational, analytical, and written communication skills.
• Experience supporting federal monitoring visits, desk reviews, or audit‑readiness activities strongly preferred.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Responsibilities

• Work alongside the Program Manager to support all aspects of program administration including client communications, federal reporting, stakeholder coordination, and day-to-day operations across Hillsborough, Pinellas, and the broader Tampa Bay area.
• Monitor program activities across all functional areas to ensure compliance with CDBG-DR eligibility standards, HUD regulations, and approved action plan requirements.
• Support case management workflows including applicant intake, eligibility determination, duplication of benefits review, environmental review coordination, and award processing.
• Help manage and track program spending, project milestones, and production metrics; contribute to regular reports for the client agency and federal oversight bodies.
• Coordinate with the Construction Manager to align construction scheduling, scope approvals, change order processing, and construction file documentation with program compliance requirements.
• Review construction cost estimates and documentation for accuracy, completeness, and program eligibility; working knowledge of Xactimate preferred.
• Contribute to program policies, standard operating procedures, procurement documents, and staff training materials.
• Support and advise the client agency in interpreting HUD Action Plans, amendments, and Federal Register guidance, including but not limited to leading the development and refinement of program policies, guidelines, and standard operating procedures to ensure compliant, efficient, and defensible program implementation.
• Help prepare for federal monitoring visits, HUD desk reviews, and OIG audits; work with the team to ensure all program files are complete and audit-ready.
• Work with Team Leads, Case Managers, and support staff; provide feedback, coaching, and day-to-day coordination.
• Interface with client agency staff on day-to-day program matters; elevate issues to the Program Manager as appropriate.
• Assist with subrecipient monitoring, subcontractor compliance oversight, and grant administration activities.
• Adhere to and promote LEMOINE's LIFE Safe Work Practices.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Skills

Project management

Cross-functional teamwork

Analytical skills

Written communication

Travel readiness

Education

Bachelor's Degree in Public Administration, Business, Construction Management, or related field

Equivalent work experience

Tools

Xactimate

Microsoft Office

Job description

Deputy Program Manager – Disaster Recovery

LEMOINE, a Great Place to Work®-Certified company, is a recognized leader in the field of disaster recovery and reconstruction. With a commitment to excellence and a track record of successful execution, LEMOINE has earned its reputation as a trusted partner in disaster recovery efforts.

Our organization plays a pivotal role in disaster recovery and resiliency programs, including those funded through HUD Community Development Block Grant Disaster Recovery (CDBG-DR), Community Development Block Grant Mitigation (CDBG-MIT), FEMA Individual Assistance (IA), FEMA Public Assistance (PA), FEMA Building Resilient Infrastructure and Communities (BRIC), and initiatives led by the U.S. Army Corps of Engineers (USACE).

Job Responsibilities

• Work alongside the Program Manager to support all aspects of program administration including client communications, federal reporting, stakeholder coordination, and day-to-day operations across Hillsborough, Pinellas, and the broader Tampa Bay area.
• Monitor program activities across all functional areas to ensure compliance with CDBG-DR eligibility standards, HUD regulations, and approved action plan requirements.
• Support case management workflows including applicant intake, eligibility determination, duplication of benefits review, environmental review coordination, and award processing.
• Help manage and track program spending, project milestones, and production metrics; contribute to regular reports for the client agency and federal oversight bodies.
• Coordinate with the Construction Manager to align construction scheduling, scope approvals, change order processing, and construction file documentation with program compliance requirements.
• Review construction cost estimates and documentation for accuracy, completeness, and program eligibility; working knowledge of Xactimate preferred.
• Contribute to program policies, standard operating procedures, procurement documents, and staff training materials.
• Support and advise the client agency in interpreting HUD Action Plans, amendments, and Federal Register guidance, including but not limited to leading the development and refinement of program policies, guidelines, and standard operating procedures to ensure compliant, efficient, and defensible program implementation.
• Help prepare for federal monitoring visits, HUD desk reviews, and OIG audits; work with the team to ensure all program files are complete and audit-ready.
• Work with Team Leads, Case Managers, and support staff; provide feedback, coaching, and day-to-day coordination.
• Interface with client agency staff on day-to-day program matters; elevate issues to the Program Manager as appropriate.
• Assist with subrecipient monitoring, subcontractor compliance oversight, and grant administration activities.
• Adhere to and promote LEMOINE's LIFE Safe Work Practices.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Physical Demands

The physical and mental demands of this position must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must be able to occasionally lift and/or move up to 25 pounds.

Required Qualifications

• Bachelor's Degree from an accredited university in Public Administration, Business, Construction Management, or related field; or equivalent work experience.
• 5–7 years of professional experience in CDBG-DR or other federally funded disaster recovery or community development housing programs.
• Experience overseeing case management operations, compliance functions, or construction management activities within a grant‑funded program.
• Working knowledge of Xactimate for construction estimate review and documentation preferred.
• Strong understanding of HUD CDBG-DR regulations, 2 CFR 200, Davis‑Bacon Act, Section 3, and NEPA environmental review requirements.
• Demonstrated ability to manage cross‑functional teams and hold staff accountable to production targets and compliance deadlines.
• Proficiency in Microsoft Office Suite and project management or program tracking software.
• Excellent organizational, analytical, and written communication skills.
• Experience supporting federal monitoring visits, desk reviews, or audit‑readiness activities strongly preferred.
• Willingness and ability to travel within the Tampa Bay area and across Florida as program needs require.

Section 3

This position is a Section 3 eligible job opportunity under the Housing and Urban Development Act of 1968. Section 3 residents are encouraged to apply. The purpose of Section 3 of the HUD Act of 1968 is to ensure that preference for employment opportunities generated from the expenditure of HUD funds is directed to local low and very low‑income persons, particularly those who receive federal housing assistance. All qualified applicants will be considered but may not necessarily receive an interview. Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided. Selected applicants will be contacted for next steps in the interview process. Applicants who are not selected may not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

Equal Opportunity Employer

The Lemoine Company, LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on their race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.