Disaster Assistance Administrative Assistant

Texas Health and Human Services; Austin (TX); Hybrid; USD 36,247 - 53,980; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services in Austin, Texas, is seeking a Disaster Assistance Administrative Assistant to provide comprehensive operational support for disaster assistance programs. This role involves managing office processes, supporting staff logistics, and ensuring efficient operations. Candidates must have a high school diploma, one year of office experience, and strong communication skills. Salary ranges from $3,248 to $4,837 monthly, with generous benefits including full health insurance and a defined benefit pension plan.

Qualifications

• One year of experience in an office environment.
• Knowledge of records administration and maintenance.
• Ability to establish priorities and manage time efficiently.

Responsibilities

• Manage ordering and inventory of supplies and equipment.
• Communicate with stakeholders to address inquiries and resolve problems.
• Prepare and review correspondence and documents.

Skills

Communication skills

Office practices knowledge

Mathematical computations

Education

High School diploma or equivalent

Job description

Job Overview

Disaster Assistance Administrative Assistant (Administrative Asst IV) provides comprehensive office and operational support for the Other Needs Assistance (ONA) provision of the Federal Assistance to Individuals and Households Program (IHP). The role involves managing administrative processes, maintaining records, supporting staff logistics, and ensuring efficient day‑to‑day office operations.

Benefits include 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off, and opportunities for career advancement.

Telework up to three days per week may be available based on performance, compliance with the agency’s telework policy, and business requirements after successful completion of a 30‑day training period.

Responsibilities

• Manage ordering and inventory of supplies, forms, furniture, and equipment.
• Communicate effectively with internal and external stakeholders to address inquiries, resolve problems, and manage complaints.
• Prepare and review correspondence, forms, and other documents such as letters, memos, travel orders, or job announcements.
• Process payment vouchers to ensure accurate and timely vendor payments.
• Manage and maintain calendars for assigned staff or functional areas.
• Compile materials for meetings, presentations, and trainings.
• Plan, schedule, and coordinate staff travel to Disaster Recovery Centers.
• Compile, update, and distribute daily reports to leadership.

Qualifications

• High School graduate or equivalent.
• One (1) year of experience in an office environment.
• Knowledge of office practices, records administration and maintenance, and business or program terminology.
• Skill in working with the public and public groups; communicating orally and in writing; and performing basic mathematical computations.
• Ability to maintain complex records and files; establish and maintain effective working relationships; assist in developing office policies and procedures; and establish priorities, manage time efficiently, and complete work within required timeframes.
• FEMA background check required; U.S. citizenship required.

Compensation and Work Schedule

Salary range: $3,248.00 – $4,837.08 per month. Shift: Day. Full time, temporary appointment. Travel up to 10% may be required.