Administrative Assistant IV

791 Chickasaw Federal Health, LLC; Washington (District of Columbia); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Immediate Vesting

PTO – 11 days/year

Federal Holidays

Training and Development Opportunities

Employee Assistance Program

Job summary

791 Chickasaw Federal Health, LLC is seeking an Administrative Assistant IV to provide broad administrative support to a leader or team, handling multiple priorities and confidential information. Responsibilities include data collection, report preparation, meeting scheduling, travel coordination, minutes, and logistics, with opportunities to support special projects.

Qualifications include a high school diploma and 5–7 years of related experience; proficiency in MS Office; strong communication

Qualifications

• High school diploma or GED with 5–7 years of relevant administrative experience.
• Experience handling confidential information and sensitive documents.
• Proficiency in MS Word and MS Excel; strong written and verbal communication.

Responsibilities

• Collects and analyzes data; prepares reports, budgets, and presentations.
• Prepares and distributes regular reports and communications.
• Manages files, databases, and archives; screens calls and routes inquiries.
• Schedules meetings and travel; coordinates events and logistics.
• Takes meeting minutes and supports team projects; maintains confidentiality.

Skills

Data analysis

Report preparation

Calendar management

Confidentiality

Communication

Education

High school diploma or GED

5-7 years relevant experience

Tools

MS Word

MS Excel

Job description

Summary

The Administrative Assistant IV provides a broad range of administrative services. The role offers support to an individual, team, department, or group, handling a wide variety of administrative and operational functions while managing multiple priorities.

Key Duties and Responsibilities

• Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
• Prepares and distributes reports or other communications on a regular schedule.
• Manages and maintains files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Might manage expense reporting, invoicing, office supply inventory, or other routine processes.
• Takes meeting minutes and distributes them to relevant parties.
• Supports team projects by assisting with research and coordinating logistics.
• Organizes office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.
• Provides comprehensive administrative support to OGA leadership, ensuring smooth daily operations.
• Manages schedules, coordinates meetings, and handles correspondence for senior officials.
• Prepares briefing materials, reports, and presentations for internal and external stakeholders.

Education and Experience

High school diploma or general education degree (GED) and a minimum of five to seven (5‑7) years of relevant experience and/or training, or an equivalent combination of education and experience.

Physical Demands

Work is primarily performed in an office environment. Employees regularly sit, use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computers, and/or controls. Required to speak and hear. May occasionally stand, walk, stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers, printers, and light traffic.

Equal Opportunity Employment

EEO including Disability/Vet.

Compensation and Benefits

• Estimated pay range: $28/hr to $30/hr, contingent on location, skillset, and experience.
• Medical, Dental, Vision
• 401(k) – Immediate Vesting
• Family Planning/Fertility Assistance
• Short‑Term and Long‑Term Disability Insurance
• Basic Life/ADI&D (accidental death & dismemberment)
• Legal‑Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – 11 days per year
• Federal Holidays
• Training and Development Opportunities