Director, Project Management

VaynerMedia; New York (NY); Hybrid; USD 130,000 - 165,000; Full time

Benefits offered by this job

Employer-sponsored 401k with match

Medical, Dental, and vision coverage

Unlimited PTO

Caregiver (Parental) Leave

Health and Wellness benefits

Job summary

VaynerMedia, a global integrated creative and media agency, is seeking a Director of Project Management in New York to lead cross‑functional portfolios for client partnerships, creative work, and strategy. You will mentor PMs, optimize processes, and ensure on‑time delivery across digital videos, social content, and websites.

The ideal candidate has 10+ years in agency project management, a marketing/communications degree, and a proven track record delivering large-scale campaigns with budgets

Qualifications

• 10+ years of post‑college experience in an agency environment with project management
• Bachelor's degree in marketing, communications, or related field or equivalent experience
• Experience managing digital and social projects with budgets from $10K to $2M+
• Strong ability to partner across departments including Client Service, Strategy, Creative, Production, Media, Tech, Ecomm
• Excellent communication, leadership and problem-solving skills

Responsibilities

• Serve as senior lead on large-scale portfolios, coordinating with Directors and VPs across Client Partnerships, Creative, Strategy, Media, Analytics, Production, Influencer, and Commerce.
• Define and monitor portfolio approach, staffing, and agency fees with CS & FinOps.
• Mentor and train Project Managers to support career growth and team dynamics.
• Own portfolio process improvements and enforce best practices across projects.
• Lead project planning, budgeting, and scoping for marketing and advertising work across multiple channels.

Skills

Portfolio Management

Team Leadership

Process Optimization

Budget & SOWs

Cross-functional Collaboration

Education

Bachelor's degree in marketing, communications, or related fields

Job description

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Director, Project Management

United States- New York, NY

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance‑driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

Who are you?

Highly organized, highly motivated, goal‑focused and detail‑oriented self‑starter who is passionate and experienced in all aspects of project management within a fully integrated Creative and Media agency. You can bridge the macro goals, philosophies, and frameworks of both Client and Agency, with the day‑to‑day execution of the work. You can advise senior leaders on how to develop and implement appropriate portfolio processes and operations. Your experience is inclusive, but not limited to highly produced digital videos, highly produced social content, websites & digital experiences, and other complex projects. You are someone who is all about hustle, flexibility, and growth in yourself and your team. You are a strong leader looking to coach, manage and grow a team of Project Managers in their path

• Portfolio Management
  • Serve as senior lead on large‑scale portfolios of businesses, partnering with Directors and VPs across Client Partnerships, Creative, Strategy, Media, Analytics, Production, Influencer, and Commerce regularly on business priorities and portfolio‑specific processes.
  • Partner with Client Service leads and FinOps director to define and monitor the overall portfolio approach, deliverables, staffing plans and agency fees.
  • Understand each client engagement and context, including business objectives and priorities.
  • Serve as a key lead on all aspects of project and retainer financials within a portfolio – ensuring proper processes, tracking methods and escalations are being adhered to.
  • Partner with CS & FinOps leads in retainer scopes, procurement requirements, and larger business planning with clients.
• Team Management
  • Mentor and train Project Managers to ensure optimal team dynamics and individual career growth.
  • Provide a pivotal communication, escalation, and negotiation point to the team.
  • Support VP in developing, vetting and implementing process and training initiatives for department staff.
• Process Management
  • Responsible for the operation, customization and improvement of team processes necessary for each portfolio’s business needs.
  • Work with other senior department leads to maximize operational efficiencies and define processes on the team, project and portfolio levels.
  • Nurture cross‑functional agency relationships and be the ultimate problem solver to deliver work to Clients.
• Project Management
  • Provide strategic program planning and oversight on a variety of marketing and advertising work, including brand creative, websites & digital experiences, social content, digital videos, events, etc.
  • Review budgets, project plans, and SOWs with an understanding of best practices, potential third‑party capabilities, time requirements, and broader portfolio business objectives.
  • Work with PMs, department leads, and FinOps to assemble the best integrated teams for each assignment.
• New Client Planning
  • Lead client discovery and scoping with CS partner.
  • Develop budget, staff plan, and related contracts.
  • Align key internal and client stakeholders on onboarding process and key ways of working.
  • Provide significant support to PM during first 100 days of client engagement.

The ideal candidate has:

• 10+ years of post‑college experience, including direct experience within an agency environment in a project management capacity.
• Bachelor's degree in marketing, communications, or related fields, or entrepreneurial street cred.
• Experience with digital and social projects and deliverables ranging from $10K to $2M+.
• Strong ability to partner across departments, including Client Service, Strategy, Creative, Production, Media, Tech, Ecomm, etc.
• A cool, calm and collected approach to problem solving.
• Understanding of, and experience executing, projects that adhere to platform guidelines, legal considerations, advertising regulations and social/digital best practices.
• Strong communication skills.
• Ability to work both independently, and as a part of a team.
• Ability to thrive in a fast‑paced, high‑pressure environment.
• Demonstrated experience in and passion for team leadership, mentorship, and development of junior talent.

This position is currently designated as hybrid and is subject to the Company's workplace attendance and in‑office work requirements, as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion, to disqualify a candidate from consideration, withdraw a conditional offer of employment, or terminate employment, if it discovers a candidate provided false, misleading, or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military status, veteran status, citizenship or immigration status (as permitted by applicable law), or any other characteristic protected by applicable federal, state, or local law.

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location.
• Employer-sponsored 401k with match
• Medical, Dental, and vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health and Wellness benefits

Base Salary

$130,000 - $165,000 USD