Accounts Payable Specialist

University of Findlay; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

University of Findlay in the United States is seeking an Accounts Payable professional for a full-time, 12-month exempt position. The role ensures accuracy of invoices and supplier documents submitted into Workday, requiring strong communication and analytical skills.

Responsibilities include processing invoices, maintaining audit-ready records, digitizing paper invoices, and supporting budgeting and related financial reports. High attention to detail and proficiency in Excel/Word are essential.

Qualifications

• High school diploma is required.
• One to three years of relevant Accounts Payable experience.
• Proficient in Microsoft Office; specifically Excel and Word.

Responsibilities

• Monitor the AP email account and provide timely, professional responses.
• Review and process supplier invoices with accuracy and proper documentation.
• Maintain organized, audit-ready records for all AP activity.
• Digitize and archive paper invoices for complete electronic documentation.
• Monitor lease, annuity, and service agreements; prepare related contracts and invoice schedules.
• Respond to supplier inquiries and payment questions promptly and professionally.

Skills

Accounts Payable

Excel

Word

Communication

Education

High school diploma

Tools

Excel

Word

Job description

Job Description

This posting is for a full-time, 12-month, exempt position. This position is responsible for ensuring the accuracy of all invoices and supplier documents and submitted into the Workday system by employees and students. Excellent communication and analytical skills are required and the ability to work well with diverse groups. Ability to prioritize, multi-task, and be self-motivated.

Essential Functions

1. Monitor the AP email account and ensure timely, professional responses to all inquiries.
2. Review and process all supplier invoices with accuracy, compliance, and proper documentation.
3. Maintain organized, audit ready records for all Accounts Payable activity.
4. Digitize and archive paper invoices to ensure complete electronic documentation.
5. Monitor lease, annuity, and service agreements; prepare related contracts and invoice schedules.
6. Review weekly settlement reports and determine which payments should be included or withheld.
7. Prepare checks for pick up or mailing and ensure proper handling and security.
8. Respond promptly and professionally to supplier inquiries and payment questions.
9. Review, analyze, and prepare annual 1099 documentation (MISC, NEC, DIV, R).
10. Collaborate with employees and students on financial projects, questions, or analyses.
11. Monitor outstanding invoices and follow up to ensure timely submission and processing.
12. Review supplier statements and request missing invoices as needed.
13. Prepare special reports, reconciliations and financial summaries as requested by the supervisor.
14. Assist with budget analysis, amendments, and troubleshooting for campus departments.
15. Maintain and update job aids, process documentation, and training materials.
16. Support audit requests by providing documentation, explanations, and reconciliations.
17. Administer supplier ACH setups and update Workday supplier records accordingly.
18. Serve as backup for student refunds and other payment processes as needed.
19. Monitor match exceptions in Workday and resolve invoice discrepancies.
20. Perform other duties; prepare special reports as requested by supervisor.

Competencies

1. Technical Capacity
2. Attention to detail
3. Personal Effectiveness/Credibility
4. Thoroughness
5. Collaboration Skills
6. Communication Proficiency, excellent customer service skills
7. Flexibility, able to work with frequent change, delays or unexpected events

Supervisory Responsibility

This position will supervise the accounts payable student worker.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work

This is a full-time 12-month position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

No travel is expected for this position.

Required Education and Experience

1. High school diploma is required.
2. One to three years of relevant Accounts Payable experience.
3. Proficient in Microsoft Office; specifically Excel and Word.

Preferred Education and Experience

1. Two to three years of administrative office experience.
2. Some accounting / business college experience.

Diversity Statement

The University of Findlay is an affirmative Action/Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.

The mission of the University of Findlay is to equip our students for meaningful lives and productive careers. University of Findlay cultivates the potential within each student through academic excellence, transformative experiences and a supportive community that is grounded in the Christian faith. The University is known not only for science, health professions, animal science and equestrian studies programs, but also for cultivating the next generation of business leaders, educators and innovative thinkers through a dedication to experiential learning, both in and outside of the classroom. Established in 1882 through a joint partnership between the Churches of God, General Counsel and the city of Findlay, the University of Findlay has 80+ majors leading to baccalaureate degrees and offers 12 master's degrees, a doctor of pharmacy, a doctor of education, a doctor of education in school psychology, a doctor of physical therapy and a doctor of occupational therapy. More than 3,700 students are enrolled at Findlay. In addition, our faculty and staff strive to create a supportive community in which our students grow and find their path to a meaningful life and productive career.

As a member of the city of Findlay, you will have the opportunity to be a part of the top ranked micropolitan community in the United States. Our small city offers so much to professionals like yourself, including a robust business climate, active downtown, and top-rated schools and parks.

For more information on the University of Findlay, visit http://www.findlay.edu.