Director, Payroll Operations

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 165,000 - 202,000; Full time

Job summary

Hackensack Meridian Health seeks a Director of Payroll Operations to lead all payroll processing and related systems across multiple states for a 33,000+ employee base. You will drive accuracy, compliance, and efficiencies in a complex environment.

Responsibilities include managing Payroll Leaders, system upgrades, and cross-functional collaboration with HR/IT to optimize processes and data accuracy. A CPA/CPP background is preferred.

Qualifications

• Minimum of 15+ years of payroll experience in a multi-state environment.
• Minimum of 10+ years of management experience including recruitment, performance management and budget responsibilities.
• Strong working knowledge of federal and state regulations for wage and tax reporting.
• Excellent written and verbal communication and the ability to multi-task in a fast-paced environment.

Responsibilities

• Oversee payroll administration, timekeeping, taxes and garnishments for a multi-state workforce.
• Lead staff hiring, goal setting and performance management.
• Ensure payroll processes comply with federal wage and hour laws and hospital policies.
• Manage system upgrades and maintain PeopleSoft/PSOFT configurations and interfaces.

Skills

Payroll leadership

Multi-state payroll

Regulatory compliance

PeopleSoft

Education

Bachelor's degree in Accounting or Business Management

CPP certification (preferred)

Tools

PeopleSoft HRMS/Payroll

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Director, Payroll Operations will be responsible for the overall management and processing of employee payroll and related system/administrative functions to ensure accurate, timely and reporting of all wage and tax data in accordance to Federal and State regulations at Hackensack Meridian Health (HMH). Recommends solutions in conjunction with the Payroll Systems Manager to develop and design both process and systemic solutions to improve efficiencies within the payroll department and support operational needs.

Responsibilities

A day in the life of a Director, Payroll Operations at Hackensack Meridian Health includes:

• Manages all aspects of payroll administration, timekeeping and scheduling systems, taxes and garnishments in a multi-state environment for approximately 33,000 + employees across approximately 45 FEIN's.


• Recruits, interviews and hires qualified staff.


• Sets goals and standards for expected performance of payroll leaders and staff.


• Ensures performance is managed by Payroll Leaders and provides guidance on improvement plans when applicable.


• Establishes and enforces customer service excellence to increase employee satisfaction and support all levels of management.


• Partners with the business units and users to identify training and business operational needs and opportunities; captures business requirements and develops/designs system solutions.


• Manages Payroll Performance Improvement Specialist to provide training and support on all payroll practices to improve department timekeeping accuracy.


• Maintains Payroll Department home page for posting important payroll forms, training guides and procedures.


• Plans, directs and coordinates tasks with Payroll Leaders and staff to ensure timely and accurate payroll adjustments, payroll cycle, including incoming/outgoing interfaces, deductions, tax reporting, and funding.


• Manages expenses and budgets as instructed by VP to ensure alignment with company business goals and objectives.


• Manages all system upgrades in conjunction with Payroll Systems Manager of payroll related modules; ensures integrity of all payroll related data through system audits, testing, application of system upgrades, bundles/fixes and tax updates.


• Manages and maintains configuration of all PeopleSoft payroll tables, setting up earnings codes, deductions, taxable gross components, accumulators, additional pay, tax and direct deposit records.


• Manages and maintains configuration of all Time and Labor system tables in conjunction with Payroll Systems Manager, such as workgroups, rules, time reporting codes, for processing time and attendance.


• Manages functional tasks of KABA Clocks; biometric enrollments, restriction profiles, clock groups, IVR system, business process configuration.


• Manages scheduling systems in conjunction with Payroll Systems Manager to foster effective labor management. Designs and manages newly customized PSOFT scheduling system.


• Oversees payroll tax and compliance management.


• Proactively implements daily audits to capture data errors prior to payroll processing.


• Ensures all payroll transactions are properly classified and in compliance with federal wage and hour, as well as hospital pay practices and policies.


• Partners with HR/IT Departments to streamline cross-functional processes and identify improvement opportunities.


• Manages third party vendor relationships and interfaces in conjunction with Payroll Systems Manager.


• Partners with IT and Payroll Systems Manager to troubleshoot and resolve technical issues of payroll systems.


• Reviews and requests custom templates to minimize data entry for both Payroll and HR usage.


• Accurately interpret and provide business requirements to Payroll Systems Manager/team for all delivered and custom payroll functionality.


• Manages physician electronic time study reporting system and partners with Medical Staff Office, Legal and Finance on Medicare compliance and reporting needs.


• Partners with Accounting on bank reconciliation items (funding and cash requests, wire requests, bank reconciliations, suspect check reports, and quarterly tax reconciliations), financial audits and g/l interface changes.


• Supports HRIS/Benefits/Finance on all PeopleSoft projects impacting payroll data.


• Supports Employee Relations in employee investigations.


• Partners with HR Compensation on pay practice policies and implements/configures payroll system to accommodate pay programs.


• Maintains proper documentation and knowledge to successfully respond and comply with federal and state labor audits.


• Adheres to the standards identified in the Medical Center's Organizational & Managerial Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Minimum of 15 or more years of solid payroll experience in a multi-state environment, including comprehensive functional knowledge of payroll processing for multiple companies and complex pay practices.


• Minimum of 10 or more years of management experience including recruitment, performance management and budget responsibilities.


• Strong working knowledge of all federal and state regulations to ensure accurate wage and tax reporting.


• Excellent written and verbal communication skills coupled with good listening skills.


• Ability to multi-task in a fast-paced, deadline driven culture a must.


• Self-Learner; ability to learn and retain new systems and processes quickly.


• Detail-oriented and strong interpersonal skills.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's degree in Accounting or Business Management.


• Strong technical knowledge of PeopleSoft HRMS/Payroll tables and functionality to facilitate and implement system improvements, understand and test all system upgrades, patches and Tax Updates.

Licenses and Certifications Preferred:

• Certified Payroll Professional (CPP) designation.

Starting Minimum Rate

Minimum rate of $183,664.00 Annually

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.