Director of Preconstruction & Contract Services

Steadfast Alliance; San Antonio (FL); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Health insurance w/ company contrib

401(k) with 4% employer match

Paid time off

Vehicle allowance or company vehicle

Professional development opportunities

Job summary

Steadfast Contractors Alliance seeks a Director of Preconstruction & Contract Services to lead estimating, preconstruction, permitting, procurement support, and contract administration across divisions in Florida. This executive role coordinates budgeting, risk management, pricing strategy, and project turnover from opportunity to turnover.

The position requires a Bachelor's degree and 10+ years in estimating/contracting leadership, with strong proficiency in estimating software and ERP systems.

Qualifications

• Bachelor's degree required in construction/landscape or related field.
• Minimum 10+ years of progressively responsible experience in estimating, preconstruction, contract administration, or operations leadership.

Responsibilities

• Lead all estimating and preconstruction operations across multiple service divisions.
• Oversee permitting strategy and regulatory coordination for all projects.
• Direct company-wide contract administration processes and manage contracts, subcontracts, and change orders.
• Coordinate with operations to ensure smooth transition from preconstruction to project execution.
• Support business development through client presentations, proposal development, and relationship management.

Skills

Leadership

Contract negotiation

Risk assessment

Estimating accuracy

Process development

Regulatory permitting expertise

Team development

Operational collaboration

Client relationship management

Communication & presentations

Education

Bachelor's degree in Construction Management, Landscape Architecture, Civil Engineering, Business, or related field

Tools

Estimating software

Project management systems

Microsoft Office Suite

ERP platforms

Job description

Director of Preconstruction & Contract Services

Location: San Antonio, Florida
Company: Steadfast Contractors Alliance

About Steadfast Contractors Alliance

"Stewarding the earth with strong backs, creativeminds, and a servants' heart"

Steadfast ContractorsAlliance is a diversified landscaping, site services, and environmentalsolutions firm serving commercial, municipal, residential, and institutionalclients throughout Florida. The company delivers integrated outdoorconstruction, maintenance, and environmental management services with a strongcommitment to quality, safety, accountability, and long-term clientpartnerships.

Our divisions provideexpertise in:

• Commercial hardscape and amenityconstruction


• Commercial landscape andirrigation design/build services


• Residential landscape andirrigation services


• Full-service commercial groundsmaintenance


• Environmental impact mitigation


• Aquatic maintenance and waterwaymanagement

Steadfast ContractorsAlliance is committed to operational excellence, innovative project delivery,and sustainable growth while fostering a collaborative, team-oriented culturefocused on professionalism, integrity, and customer service.

Why Steadfast?

• Excellent company culture


• Company Sponsored Health Insurance w/ Company Contribution


• Dental, Vision, Accident, Critical Illness, & Hospital Indemnity Insurance


• Short-Term & Long-Term Disability Insurance


• Term & Whole Life Insurance


• Accrued Paid Time Off


• 401k Retirement Plan w/ up to 4% employer match

Position Summary

The Director ofPreconstruction & Contract Services is a senior leadership role responsiblefor directing and coordinating all estimating, preconstruction, permitting,procurement support, and contract administration activities across thecompany’s operating divisions. This position plays a critical role in projectplanning, risk management, pricing strategy, operational alignment, andcontract execution from opportunity identification through project turnover.

The Director will leadcross-functional collaboration between business development, operations,project management, finance, and executive leadership to ensure accurateestimating, efficient preconstruction processes, timely permitting, anddisciplined contract management practices that support profitable growth andoperational excellence.

This role overseespreconstruction and contract services for the following divisions:

• Commercial hardscape and amenityconstruction


• Commercial landscape andirrigation design/build services


• Residential landscape andirrigation services


• Full-service commercial groundsmaintenance


• Environmental impact mitigation


• Aquatic maintenance services

Key Responsibilities

Estimating & Preconstruction Leadership

• Lead all estimating andpreconstruction operations across multiple service divisions.


• Develop and standardizeestimating procedures, pricing models, bid review protocols, and proposalformats.


• Oversee conceptual, schematic,design-build, negotiated, and hard-bid estimating efforts.


• Review project plans,specifications, geotechnical reports, permitting requirements, andcontract documents for scope accuracy and risk exposure.


• Coordinate preconstructionactivities including budgeting, scheduling, constructability reviews,value engineering, and procurement planning.


• Establish labor productivitybenchmarks, equipment rates, subcontractor evaluation standards, andmaterial pricing databases.


• Collaborate with operations teamsto ensure smooth transition from preconstruction to project execution.


• Support strategic growthinitiatives by evaluating market opportunities, project feasibility, andcompetitive positioning.

Contract Administration & Risk Management

• Direct company-wide contractadministration processes for owners, developers, municipalities, generalcontractors, and subcontractors.


• Review, negotiate, and managecontracts, subcontracts, purchase agreements, amendments, and changeorders.


• Identify contractual,operational, financial, and compliance risks and develop mitigationstrategies.


• Coordinate with legal counsel andexecutive leadership on complex contractual matters and claims management.


• Ensure compliance with Floridaconstruction laws, lien requirements, insurance obligations, licensingstandards, and public bid regulations.


• Maintain standardized contracttemplates, documentation controls, and approval workflows.

Permitting & Regulatory Coordination

• Oversee permitting strategy andregulatory coordination for all division and project types.


• Coordinate with municipalities,counties, environmental agencies, utility providers, and permittingauthorities.


• Ensure compliance withenvironmental regulations, irrigation standards, stormwater requirements,erosion control measures, and aquatic management regulations.


• Manage permit tracking systems toensure timely approvals and project mobilization.

Team Leadership & Operational Collaboration

• Build, mentor, and manageestimating, preconstruction, permitting, and contract administrationpersonnel.


• Establish departmental KPIs,staffing plans, training initiatives, and performance standards.


• Foster collaboration betweenestimating, operations, maintenance, and design teams.


• Participate in executiveplanning, budgeting forecasting, and operational strategy meetings.


• Support business developmentefforts through client presentations, proposal development, andrelationship management.

Financial & Strategic Oversight

• Drive bidding accuracy, marginimprovement, backlog quality, and risk-adjusted project selection.


• Analyze historical cost data andmarket trends to improve forecasting and pricing strategy.


• Assist leadership with annualbudgeting, revenue forecasting, and operational planning.


• Monitor project pipeline activityand support workload balancing across divisions.

Qualifications

Required

• Bachelor’s degree in ConstructionManagement, Landscape Architecture, Civil Engineering, Business, orrelated field preferred.


• Or, Minimum 10+ years of progressively responsibleexperience in estimating, preconstruction, contract administration, oroperations leadership within landscape construction, site development,civil construction, vertical construction or related industries.


• Demonstrated leadershipexperience managing multi-disciplinary teams and complex projectportfolios.


• Understanding of and competency to purchase, procure, and contractall elements related to:




• Commercial landscapeconstruction


• Hardscape and amenityinstallation


• Irrigation systems


• Grounds maintenance operations


• Environmental mitigation


• Aquatic maintenance services




• Experience with public andprivate sector contracting.


• Knowledge of Florida permittingprocesses, environmental regulations, and construction contractingrequirements.


• Strong financial acumen andability to analyze project risk and profitability.


• Proficiency with estimatingsoftware, project management systems, Microsoft Office Suite, and ERPplatforms.

Preferred

• Florida contractor licensingknowledge or industry certifications.


• Experience in design-builddelivery methods.


• Experience working withmunicipalities, HOAs, developers, and large commercial clients.


• Familiarity with GIS, takeoffsoftware, scheduling platforms, and contract management systems.

Core Competencies

• Strategic leadership


• Contract negotiation


• Risk assessment and mitigation


• Estimating accuracy and costcontrol


• Process development andstandardization


• Regulatory and permittingexpertise


• Team development and mentorship


• Operational collaboration


• Client relationship management


• Communication and presentationskills

Reporting Structure

Reports directly to:Executive Leadership / Chief Operating Officer

Direct reports mayinclude:

• Estimators


• Preconstruction Managers


• Permit Coordinators


• Contract Administrators


• Procurement Support Personnel

Compensation & Benefits

• Competitive executivecompensation package


• Performance-based bonusopportunities


• Vehicle allowance or companyvehicle


• Company sponsored health insurance w/ company contribution


• Dental, vision, accident, critical illness, hospital indemnity,short & long term disability, and term & whole life insuranceavailable


• Paid time off and holidays


• 401(k) with 4% company match


• Professional developmentopportunities

Position Impact

The Director ofPreconstruction & Contract Services will serve as a key operational andstrategic leader responsible for improving estimating accuracy, strengtheningcontractual protections, accelerating permitting workflows, and supportingscalable growth across all company divisions while maintaining profitability,quality, and client satisfaction.