Director of Payroll, Time Management and Benefits

City of New York; New York (NY); On-site; USD 125,000 - 150,000; Full time

Job summary

The City of New York seeks an experienced Director of Payroll, Time Management and Employee Benefits to lead payroll, timekeeping, leave administration and benefits operations in the DDC. Reporting to the Executive Director, you will guide strategy, supervise staff, ensure accurate payroll processing and provide expert guidance to leadership and staff.

You will ensure compliance with City policies and applicable laws, maintain internal controls, conduct audits, resolve complex issues and

Qualifications

• Master’s degree in economics, finance, accounting, business or related field with two years supervisory experience.
• Bachelor’s degree with four years professional experience, including 18 months in supervisory capacity.
• Associate degree with six years professional experience, including 18 months in supervisory capacity.
• Four-year high school diploma with eight years professional experience, including 18 months in supervisory capacity.
• Combination of education and experience may be substituted per city rules.

Responsibilities

• Oversee payroll and timekeeping operations for accurate processing.
• Lead staff through supervision, training and coaching.
• Review payroll reports including Reports 160, 161, 700 and 320.
• Conduct audits using CityTime, CHRMS, PMS, PI, OPA and Excel.
• Manage leave administration including FMLA, PFL, PPL and child care.
• Ensure compliance with DCAS, OPA, OLR and other city directives.
• Represent the agency with external entities to resolve issues.
• Provide guidance on benefits, retirement planning and related matters.

Education

Master’s degree in economics, finance, accounting, business or related field with two years supervisory experience

Bachelor’s degree with four years professional experience including 18 months in supervisory capacity

Associate degree with six years professional experience including 18 months in supervisory capacity

Four-year high school diploma with eight years professional experience including 18 months in supervisory capacity

Combination of education and experience may be substituted per city rules

Job description

Director of Payroll, Time Management and Benefits

• Full-time
• Agency: DEPT OF DESIGN & CONSTRUCTION
• Job Category: Administration & Human Resources
• Salary Band: $125,000 to $150,000
• Compensation: USD 94,050 - USD 137,660

Hours: Full-Time – 35 Hours

Work Location: 30-30 Thomson Avenue, NY, 11101

Candidates who are permanent in the Administrative Staff Analyst title, those reachable on the open-competitive list for Administrative Staff Analysts (exam #9058), or New York City employees serving permanently in comparable civil service titles are invited to apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in this title or a comparable title with your application.

The New York City Department of Design and Construction (DDC), Division of Human Resources and Staff Development, seeks an experienced Director of Payroll, Time Management and Employee Benefits to help lead the agency’s payroll, timekeeping, leave administration, and employee benefits operations.

Reporting to the Executive Director of Payroll and Time Management the candidate who fill this role will provide strategic and operational leadership to the Payroll and Time Management unit; supervise and develop staff; ensure accurate and timely payroll processing; and provide guidance to agency leadership, managers, and employees on payroll, compensation, timekeeping, leave, and benefits matters.

The Director of Payroll, Time Management and Employee Benefits will also ensure compliance with City policies, collective bargaining agreements, and applicable laws and directives, while maintaining strong internal controls, conducting audits, resolving complex issues, and identifying opportunities to improve processes and service delivery.

Key Responsibilities

• Oversee Payroll and Timekeeping: Direct payroll and timekeeping operations, ensuring accurate and timely processing of pay, overtime, differentials, deductions, collective bargaining payments, and other compensation.
• Lead Staff and Operations: Supervise, train, coach, and develop staff while managing daily workflows and maintaining high standards of accuracy and customer service.
• Review Payroll Reports: Review and validate key payroll reports, including Reports 160, 161, 700, and 320, as well as retroactive payments, one-time payments, deductions, and supplemental requests.
• Conduct Audits and Analysis: Conduct payroll, timekeeping, and leave audits and prepare reports using CityTime, CHRMS, PMS, PI, OPA reports, and Excel.
• Oversee Leave Administration: Manage FMLA, PFL, PPL, Child Care, Personal, Workers’ Compensation, Military, Sick Leave, and other special leave requests.
• Ensure Compliance: Implement directives and requirements from DCAS, OPA, the Office of the Comptroller, OLR, and other City entities.
• Serve as Agency Liaison: Represent DDC with FISA-OPA, OLR, and other City entities to resolve payroll, timekeeping, and leave issues.
• Provide Employee Support: Resolve complex payroll and timekeeping discrepancies and provide guidance on employee benefits, retirement planning, and related matters.

Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-educationevaluation-guide.pdf

ADMINISTRATIVE STAFF ANALYST - 10026

1. 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
3. 3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
4. 4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
5. 5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.