Intake Specialist

BrightSpring Health Services; Atlanta (GA); On-site; USD 23,000 - 28,000; Full time

Job summary

BrightSpring Health Services' SpringHealth Behavioral Health and Integrated Care is seeking an ABA Intake Specialist to join our team in Atlanta, GA and other locations. The role handles referrals, insurance verification, and onboarding for families seeking ABA services, ensuring timely, compliant intake processes.

Responsibilities include coordinating with referral sources, clinicians, and physicians; managing documentation in the EHR; and guiding families through insurance requirements and

Qualifications

• High School Diploma required.
• Experience in healthcare or ABA fields advantageous.
• Strong knowledge of Medicaid and commercial insurance processes.
• Excellent communication and organizational skills are essential.
• Proficiency with EHR systems and MS Office is expected.

Responsibilities

• Manage all incoming ABA referrals and coordinate intake.
• Verify insurance details and gather required documents.
• Maintain accurate notes in the EHR for each case.
• Coordinate with physicians and care teams to obtain needed records.
• Support families throughout the intake process and onboarding.

Skills

Healthcare experience

Insurance knowledge

Communication

Problem solving

EHR proficiency

MS Office

Education

High School Diploma

Tools

EHR systems

Microsoft Office

Job description

Intake Specialist

Job Locations: US-KY-LOUISVILLE | US-MO-COLUMBIA | US-IL-SPRINGFIELD | US-IL-DECATUR | US-GA-ATLANTA | US-GA-LAWRENCEVILLE | US-VA-FRONT ROYAL | US-VA-ROANOKE | US-IN-INDIANAPOLIS

Position Type: Full-Time

Pay Min: USD $17.00/Hr.

Pay Max: USD $20.00/Hr.

Salary Range: USD $17.00 - $20.00 / Hour

Line of Business: SpringHealth Behavioral Health and Integrated Care

ID: 2026-197027

Overview

We are looking for an experienced ABA Intake Specialist to join our team! The Intake Specialist is the first point of contact for families seeking Applied Behavior Analysis (ABA) services. This role is responsible for managing all incoming referrals, communicating with referral sources, guiding families through the intake and authorization process, and obtaining all required documents from physicians and other providers on behalf of the family. The Intake Specialist ensures a seamless, supportive, and timely on-boarding experience for every family, while maintaining compliance with payer and organizational standards.

Responsibilities

Key Responsibilities:

Referral Management

• Receive, review, and process all incoming ABA referrals from physicians, schools, care coordinators, and community partners.
• Contact referral sources promptly to verify referral details, care needs, and missing documentation.
• Document referral information accurately in the Electronic Health Record (EHR) and intake tracking systems.
• Maintain clear, consistent communication with referral partners to support a streamlined referral process.

Family Support & Communication

• Serve as the primary point of contact for families throughout the intake process.
• Provide compassionate, step-by-step guidance to families to explain ABA services, insurance requirements, time-lines, and next steps.
• Assist families with completing intake forms, consents, and required administrative paperwork.
• Address questions regarding insurance coverage, authorizations, service delivery models, and clinic/home-based options.

Documentation & Coordination with Providers

• Work directly with physician offices and healthcare providers to obtain necessary documentation, including diagnostic reports, prescriptions, referral forms, plan of care statements, and medical necessity documents.
• Request and track medical records or other required documentation on behalf of the family to prevent delays in assessment or treatment.
• Ensure all documents meet payer-specific criteria and are uploaded correctly into the EHR.

Insurance Verification & Authorization Support

• Collect necessary insurance information from families and assist with insurance verification processes.
• Work with the authorization team to ensure all eligibility checks and prior authorizations are completed.
• Communicate authorization status and next steps to families and internal teams.

Coordination With Clinical Teams

• Collaborate with scheduling and clinical leadership to coordinate assessment appointments once the intake packet is complete.
• Ensure clinicians have all required documentation prior to assessment.
• Provide timely status updates to the clinical team regarding referral progression and potential barriers.

Compliance & Quality Assurance

• Ensure all intake steps follow payer, regulatory, and organizational guidelines.
• Maintain accurate, up-to-date documentation and detailed notes within the EHR.
• Protect confidential health information in compliance with HIPAA.

Qualifications

Qualifications:

• High School Diploma required
• Experience working in healthcare, behavioral health, case management, medical office, or ABA required
• Strong knowledge of insurance processes (Medicaid, commercial plans) highly valued
• Excellent communication, customer service, and organizational skillsAbility to manage multiple tasks, meet deadlines, and work in a fast-paced environment
• Proficiency with EHR systems and Microsoft Office Suite
• Ability to problem-solve and troubleshoot documentation or referral barriers.

Key Competencies:

• Compassionate and family-centered communication
• Attention to detail and accuracy
• Professionalism with both families and referral partners
• Ability to build positive relationships
• Strong follow-through and time management
• Understanding of confidentiality and HIPAA requirements

About our Line of Business

SpringHealth Behavioral Health and Integrated Care, an affiliate of BrightSpring Health Services, offers a holistic approach and integrated care for people with cognitive, developmental, or intellectual disabilities who often need additional resources. The behavior analysts, therapists, social workers, counselors, and psychologists at SpringHealth combine their expertise to deliver high-quality behavioral services for clients to live more positive, active, and social lives. For more information, please visit www.springhealthbehavioral.com. Follow us on Facebook and LinkedIn.