Director of Grants & Strategic Planning

PMCH; Irvington (NJ); On-site; USD 120,000 - 170,000; Full time

Job summary

PMCH seeks Director of Grants and Planning to lead a comprehensive grant portfolio, coordinating strategy with leadership, program teams, and finance to move opportunities from award to impact. The role demands strong writing, project management, and supervisory experience to ensure timely, funder-aligned proposals and compliant grant execution.

Reporting to the Chief Strategy and Innovation Officer, you will map workflows, establish calendars, and drive process improvements across departments,

Qualifications

• Bachelor's degree required; Master's preferred.
• 7+ years of grant writing experience, including governmental proposals.
• 3+ years of supervisory experience.
• Experience in maternal and child health or related fields; NJ experience preferred.
• Experience developing and planning long-term strategic initiatives.
• Excellent written and verbal communication, with ability to craft funder-aligned narratives.
• Experience managing cross-department projects and deadlines with collaborative approach.
• Proficiency with Microsoft Office and federal/state grant submission systems (Grants.gov, NJ SAGE).

Responsibilities

• Lead the organization's competitive grant pipeline: monitor private, state, and federal NOFOs and RFPs, maintain the funding calendar, and anticipate periods when multiple proposals will be due at once.
• Facilitate decisions on grant proposal submissions and prepations with stakeholders including weighing mission fit, capacity, financial impact, and competitiveness.
• Write private, state, and federal proposals during peak periods, sharing the writing load with the primary grant writer so that no proposal is understaffed, and serve as a senior voice on grants with internal stakeholders, external partners, and funders.
• Project manage each grant proposal and renewal: lead the kickoff, assign sections and inputs to named contributors across departments, set internal deadlines, and track progress to submission.
• Keep proposals on schedule through proactive project management: hold regular check-ins, anticipate bottlenecks, help contributors balance proposal tasks with their other responsibilities, and resolve obstacles early, escalating to senior leadership as needed.
• Serve as the voice for competitiveness throughout proposal development, partnering with program leads and Finance to shape program designs, service targets, and budgets that respond fully to funder priorities, balancing program capacity and organizational financial goals with the need to produce competitive proposals.
• Provide final quality review of proposals for alignment with funder criteria, internal consistency, and the organization's voice.
• In partnership with the Chief Financial Officer, map current grants administration workflows from award through closeout, and identify delays, duplicated efforts, and unclear handoffs.
• Design, document, and roll out standard processes for renewals, budget development timelines, contract and award setup, budget or program modifications, and contract closeouts.
• Establish and maintain a single grant compliance calendar covering reporting, budget, and renewal deadlines across the portfolio, ensuring grant processes begin early enough to ensure adequate time for consideration and input from all stakeholders.
• Provide input to Chief Financial Officer on the performance of grants administration staff within finance department.
• Supervise the Manager of Strategy & Innovation, providing regular feedback, professional development, and day-to-day guidance.
• Develop implementation plans for strategic initiatives led by the Chief Strategy and Innovation Officer, defining goals, sequencing of activities, roles and responsibilities, decision-making, milestones, and risks.
• Coordinate execution of strategic initiatives across departments, keeping initiatives on track by supporting owners, anticipating challenges, and adjusting plans as needed.
• Track progress across active strategic initiatives and lead regular reviews with the Chief Strategy and Innovation Officer on status, challenges, and decisions needed.

Skills

Grant writing

Leadership

Project management

Strategic planning

Stakeholder engagement

Education

Bachelor's degree

Master's degree

Tools

Grants.gov

NJ SAGE

Job description

PMCH seeks Director of Grants and Planning to lead a comprehensive grant portfolio, coordinating strategy with leadership, program teams, and finance to move opportunities from award to impact. The role demands strong writing, project management, and supervisory experience to ensure timely, funder-aligned proposals and compliant grant execution.

Reporting to the Chief Strategy and Innovation Officer, you will map workflows, establish calendars, and drive process improvements across departments,