Director of Finance and Administration

Varietyphila; Worcester Township (PA); On-site; USD 90,000 - 130,000; Full time

Job summary

Variety - the Children's Charity of the Delaware Valley seeks a Director of Finance and Administration to lead day-to-day accounting, payroll, HR, benefits, and insurance functions. This hands-on role supports audit, budgeting, donor reporting, and strategic financial planning in a mission-driven nonprofit.

The position collaborates with the CEO and Board, ensuring financial integrity, regulatory compliance, and effective cross-departmental operations within an onsite Worcester, PA setting.

Qualifications

• Minimum 5+ years accounting experience; nonprofit experience preferred.
• Experience with QuickBooks, Excel and payroll processing.
• Supervisory experience required; strong communication skills.
• Ability to handle confidential information and provide financial insight.

Responsibilities

• Oversee all financial operations from daily transactions through annual audits.
• Interface with Board Treasurer for monthly interim reporting.
• Coordinate annual audit and liaise with auditors, brokers and insurers.
• Lead payroll processing and employee benefits coordination.
• Manage budgeting processes, grants reporting and donor-restricted spending.
• Collaborate with CEO on strategic HR and insurance negotiations.

Skills

Accounting

Payroll processing

HR leadership

Financial reporting

Audit coordination

Budgeting

Leadership

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Excel

Job description

Join Variety - the Children's Charity of the Delaware Valley, and make your expertise matter. For more than 90 years, Variety has created opportunities for children and young adults with disabilities to learn, grow, build independence, and prepare for meaningful employment.

We're seeking a hands-on, strategic Director of Finance and Administration to strengthen the financial, reporting and operational foundation behind that mission. This leadership role offers the opportunity to bring sound financial management, thoughtful HR leadership, and practical problem-solving to an organization where strong operations translate into real opportunities for the people we serve. Position is located onsite in Worcester, Montgomery County, PA.

Position Summary

The Director of Finance and Administration is a hands-on, working leadership position responsible for the day-to-day management and execution of Variety's accounting, payroll, human resources, benefits, and insurance functions. In addition to overseeing all accounting operations, the Director coordinates the annual audit, maintains regular communication with the Board Treasurer on financial matters, and partners with the CEO to evaluate and negotiate employee benefits and agency insurance coverage. As an authorized agency signer and member of the leadership team, the Director exercises independent judgment, provides financial and operational insight to support organizational decision-making, and collaborates closely with the CEO on matters requiring discretion and sound judgment.

The Director works across administrative and programmatic teams and maintains external relationships with auditors, insurance brokers, benefits providers, contract administrators, donors, families, vendors, and other stakeholders. The position requires a high degree of professionalism, accountability, confidentiality, and discretion given its access to sensitive financial, personnel, and organizational information. The Director is expected to balance hands-on responsibility for daily operations with proactive problem-solving, effective cross-departmental collaboration, and leadership in maintaining the agency’s financial integrity and operational effectiveness.

Essential Functions

• Oversees all financial operations of nonprofit agency from daily transaction through annual audit


• Interfaces with Board Treasurer particularly for monthly interim reporting


• Supervises Bookkeeping Assistant and manages workload


• Monitors cash flow, daily


• Manages bank accounts and all banking transactions


• Manages all aspects of Accounts Receivable and Payable including vendor relationships


• Manages Quickbooks, and daily records journal entries accurately


• Ensures proper segregation of duties and appropriate accounting controls are in place


• Liaison for all financial audits, insurance, brokerage firms, banks, and other partners as appropriate


• Prepares monthly close and regular reports for departments as well as Board reporting in collaboration with Treasurer/Finance Committee


• Processes payroll, including maintaining updated system of transactions


• Tracks donor restricted spending and supports reporting (for grants or admin related) requiring organization and financial information to ensure info is accurate and submitted timely


• Collaborates with programs re invoicing of clients or government agencies; ensures efficient system is in place for billing, reconciling and reporting


• Supports annual budgeting process including preparing projections and supporting analysis


• Leads 990 preparation process in collaboration with external consultant


• Leads and coordinates insurance and benefits renewals


• Other duties as assigned

Human Resources

• Serve as the agency’s point of contact for HR questions and issues, providing guidance on employee relations, personnel policies, and performance management, and ensure agency practices remain compliant with applicable federal, state, and local employment laws and regulations. Partners with agency’s external HR consultant on employee relations and compliance


• Manages all aspects of Employee benefits


• Coordinates recruitment and hiring activities including posting job openings and conducts interviews and overseeing onboarding processes for new employees.


• Maintains Human Resources records, ensuring systems are in place for tracking clearances, trainings, PTO, and driving authorizations


• Coordinates recruitment and hiring activities including posting job openings and conducts interviews and overseeing onboarding processes for new employees.


• Manages all aspects of Employee benefits


• Maintains Human Resources records, ensuring systems are in place for tracking clearances, trainings, PTO, and driving authorizations


• Maintains complete and updated copy of Employe Handbook, reviewing at least annually


• Provides trainings to seasonal staff annually and other trainings as needed and appropriate


• Other duties as assigned

Non-Essential Functions

1. Attend relevant workshops or join professional groups as necessary to maintain professional knowledge and licensure (as applicable).

2. Facilitate and attend relevant staff meetings to promote communication and execution of goals.

3. Complete special projects specific to the function of the department or as needed for the department as directed by Supervisor.

4. Participate in assigned events that may occur after regular business hours and weekends.

5. Other duties as assigned within the scope of position expectations.

Knowledge, Skills, and Abilities

All Staff Competencies

• Adhere to Variety's security guidelines and ensure appropriate handling of sensitive information.


• Basic understanding of Variety's mission, values, programs and services, and strategic plan.


• Knowledge and understanding of the target community needs and demographics.


• Understanding of legal criteria for issues such as confidentiality, child abuse, and mandated reporter requirements.


• Ability to provide nonviolent intervention with a high level of ethical standards of conduct, cultural sensitivity and within appropriate boundaries and limits.


• Ability to effectively use standard office equipment.


• Possesses strong interpersonal skills as demonstrated by courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.


• Ability to operate a computer and use a variety of common software programs including Microsoft Office, and customized databases.


• Adheres to all Variety and departmental policies and procedures.


• Attends all Variety in-services as required.


• Strong written and verbal communication skills and effectively communicate with individuals and groups.

Experience, Education, and Licensure

Minimum Experience: 5+ years of accounting experience required. Nonprofit experience preferred.

Experience in Quickbooks, Excel, and payroll processing required. Experience in Human Resources preferred.

Supervisory experience required. Must have excellent verbal and written communication skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

• Work is primarily performed in an office and involves extended sitting and computer use.


• Ability to read and review financial documents and reports.


• Ability to communicate in person, by phone, and in writing.


• Occasionally lift up to 25 pounds.


• Ability to travel locally to banks, program sites, and occasional evening/weekend events

The work environment characteristics described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

1. The noise level in the work environment is usually moderate.

2. Position may require occasional trips to attend conferences seminars, and meetings.

3. Certain work-related appointments and events might be scheduled outside of traditional work hours as necessary.