Director of Facilities

APPA; Greenwich (CT); Vor Ort; USD 120.000 - 180.000; Vollzeit

Zusammenfassung

Greenwich Academy in Greenwich, CT seeks a Director of Facilities to lead a multi-site facilities team across maintenance, grounds, custodial, and transportation. You will direct capital projects, safety programs, and budget performance, while mentoring frontline staff and overseeing contractors.

The role emphasizes data-driven maintenance, predictive asset management, and strong collaboration with campus leadership to balance operations with academic schedules.

Qualifikationen

• Bachelor’s degree in facilities management or related field required.
• Minimum 10 years in facilities management with 5–10 years supervisory experience.
• Experience with LEED/building efficiency and OSHA compliance is preferred.
• Strong leadership, budget and vendor-management skills.

Aufgaben

• Provide senior leadership across Building Maintenance, Grounds, Custodial, and Transportation.
• Oversee capital projects, risk management, and safety compliance for campus sites.
• Develop long-term capital plans and annual operating budgets.
• Manage CMMS workflows, maintenance scheduling, and vendor contracts.
• Coordinate emergency response and incident management for campus events.

Kenntnisse

Facilities leadership

Team management

Budget management

Vendor negotiations

Emergency response

Safety compliance

Ausbildung

Bachelor's degree in facilities management

Tools

CMMS (OperationsHero)

Building Automation (BAS)

MS Project

Jobbeschreibung

Position Title: Director of Facilities

Organization: Campus Services Group

Institution: Greenwich Academy

Location: Greenwich, CT

About Greenwich Academy

Founded in 1827, Greenwich Academy (GA) is an independent college-preparatory day school for girls in grades Pre-Connecting through 12, located in Greenwich, Connecticut. GA is committed to providing a challenging, comprehensive educational experience that fosters rigorous intellect, character, and leadership. GA’s physical environment reflects its dedication to educational innovation, sustainability, and community. GA’s campuses are comprised of:

• Main Campus: The 33-acre central hub serving Lower, Middle, and Upper School students. The campus features cutting-edge, sustainable infrastructure, including the Patsy Howard Upper School, a LEED Silver Middle School, a high-performance Lower School completed in 2020, Ruth West Campbell Hall, the Wallace Performing Arts Center, the Armstrong Visual Arts Center, and Raether Athletic Center.

• Molly H. King (MHK) Campus: Located just a half-mile from the Main Campus, this specialized site serves the early childhood program (Pre-Connecting and Connecting / Pre-K and Kindergarten). It provides tailored early-learning classrooms, creative play spaces, a shared educational garden, and an athletic field.

• Cowan Center: Situated within walking distance of the Main Campus, this center provides early childhood education and care for the children of GA faculty and staff. The facility is set in an intentionally retrofitted residential structure featuring grounds and interior learning spaces tailored to infants through preschool developmental milestones.

• Faculty Residential Housing Portfolio: Beyond academic facilities, Greenwich Academy maintains an extensive residential community comprising 35+ faculty housing units distributed across single-family residences, duplexes/twins, and multi-family buildings. This dedicated housing infrastructure plays a vital role in faculty recruitment, retention, and community cohesion.

• Future Glenville Campus (54-Acre Expansion): GA acquired a 54-acre parcel on Glenville Road and is currently undergoing active planning. This multi-phase development will house new academic spaces for lower school grades, faculty housing units, athletic facilities and nature center with outdoor classrooms.

Position Overview

The Director of Facilities provides senior operational leadership, strategic vision, and hands‑on supervision for the Facilities Department, which encompasses Capital Projects, Building Maintenance, Grounds & Landscaping, Custodial/Housekeeping Services, Campus Events Logistics, and Transportation/Fleet Management.

The Director of Facilities oversees daily operations across all academic, athletic, and residential sites, directs capital projects, and ensures high standards of safety, cleanliness, and aesthetic excellence. The Director balances high-level budget strategy, predictive asset modeling, and contractor oversight with visible, boots‑on‑the‑ground support—mentoring frontline teams and actively inspecting facilities alongside crew members.

Key Strategic Outcomes & Core Responsibilities

1. Departmental Leadership & Operational Management

• Department Oversight: Provide leadership, operational coordination, and comprehensive supervision across all core disciplines, including Building Maintenance, Housekeeping/Custodial Services, Grounds, Event Logistics, and Fleet Transportation. In this role, you will directly manage key department leadership—including a Facility Manager, Event & Customer Service Manager, Operations Coordinator and Housekeeping Manager and an extended frontline team of 20+ team members.

• Team Development & Mentorship: Lead recruitment, training, evaluation and workflow management for a diverse frontline team. Foster a culture of accountability, continuous professional growth, mutual respect, and customer-service excellence.

• Hands‑On Mentorship: Model expectations through visible daily engagement, providing technical training, assisting crew members during critical operations, and actively supporting staff during peak operational periods.

• Severe Weather & Emergency Response: Serve as the on‑site operations leader during campus emergencies, unscheduled school closures, severe weather events, and snow removal operations. Maintain availability to respond to campus emergencies 24/7/365.

2. Strategic Campus Optimization & Capital Planning

• Asset Stewardship: Develop and execute a long‑term capital replacement plan that safeguards physical assets, supports goals, and maximizes institutional ROI.

• Capital Repair & Renewal: Plan, schedule, and direct capital replacement and renewal projects with minimal disruption to school operations and academic schedules.

• Plan & Specification Review: Interpret architectural and engineering drawings, MEP specifications, shop submittals, and OEM operation manuals.

3. Data‑Driven Systems & Business Operations

• CMMS Optimization: Administer and optimize OperationsHero (CMMS), enforcing disciplined work‑order intake, timely triage, cost‑tracking, and scheduling of preventative maintenance (PM) routines.

• Predictive Asset Management: Utilize Building Automation Systems (BAS) and CMMS data to transition operations from reactive repairs to predictive, condition‑based maintenance models.

• Fiscal Management: Formulate and administer annual operational and capital facilities budgets; track departmental expenditures, enforce PO approvals, and optimize life‑cycle cost structures.

• Procurement & Contract Negotiations: Solicit, assess, and negotiate competitive bids for outsourced trade contractors and service vendors. Oversee contractor delivery, milestones, safety protocols and completion of work.

4. Grounds, Athletics & Environmental Stewardship

• Grounds & Field Management: Ensure superior visual standards, functional safety, and high‑performance quality across all athletic areas, instructional spaces, roadways, walkways, and natural areas.

• Land & Tree Management: Oversee organic soil care, Integrated Pest Management (IPM), tree inventories, stormwater retention basins, and delicate wetland ecology across all parcels.

5. Residential Housing Portfolio Management

• Property Stewardship: Oversee comprehensive interior and exterior maintenance, life‑safety equipment, and mechanical systems across GA’s 35+ faculty housing units (single‑family, duplexes, and multi‑family structures).

• Tenant Lifecycle Management: Supervise seasonal turnover protocols, summer refreshes, move‑in/move‑out property inspections, capital improvements, and prompt responsive repairs for faculty residents.

6. Campus Safety, Compliance & Risk Management

• Statutory Compliance: Strict adherence to all municipal, state, and federal codes, including OSHA regulations, AHERA, hazardous materials storage, radon monitoring, indoor air quality (IAQ) parameters, and clean water standards.

• Inspections & Audits: Ensure periodic testing and documented certification for life‑safety systems: boilers, pressure vessels, fire alarms, commercial hoods, suppression systems, elevators, etc.

• Emergency Resilience: Serve as an active member of the school's Incident Command and Emergency Response Team, participating in crisis response protocols, lockdown drill support, and disaster recovery preparations.

Candidate Qualifications & Competencies

Education & Experience

• Education: Bachelor’s degree in Facilities Management, Construction Management, Civil/Mechanical Engineering, Business Management, or an equivalent combination of education and significant industry experience.

• Experience Level: Minimum of 10 years of progressive experience in facilities management, physical plant operations, or commercial property engineering, including at least 5 to 10 years of supervisory experience directly directing multi‑trade crews (independent school or collegiate background preferred).

• Trade Expertise: Hands‑on trade experience in at least one technical discipline (HVAC, electrical, plumbing, carpentry, commercial mechanical systems, or building envelope systems).

• Sustainability & Codes: Demonstrated familiarity with high‑performance/LEED building systems, energy conservation technologies and job‑site OSHA protocols.

Technical & System Proficiencies

• Office & Productivity: High proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Excel, Word).

• Operational Platforms: Direct experience operating CMMS software (experience with OperationsHero preferred) and graphical Building Automation/Energy Management Systems.

• Project Tools: Working knowledge of digital facility work‑flow tools, relational databases, and project scheduling tools (e.g., MS Project) is an advantage.

Professional Competencies

• Collaborative Leadership: Demonstrated talent for inspiring accountability, fostering camaraderie among crew members, and bridging operations with diverse campus constituencies (faculty, administrators, parents, and students).

• Analytical Problem Solving: Sound diagnostic capabilities with the composure to troubleshoot critical infrastructure challenges under pressure.

• Diplomacy & Communication: Polished written, verbal, and interpersonal skills; capable of communicating complex technical concepts to non‑technical stakeholders and administrative leadership. Responsive and proactive communication with all campus constituents and stakeholders.

Certificates & Licenses

• Valid Driver’s License with a clean driving record (Required).

• Relevant professional credentials (e.g., CFM, FMP, LEED AP, or licensed trade certifications) are desirable.

Physical Demands & Working Conditions

The physical demands described here represent those required to successfully perform the essential duties of this role:

• Mobility: Regularly required to walk significant distances outdoors across a multi‑campus environment (traversing uneven surfaces, turf, hills, and construction zones); ability to sit, stand, climb stairs, climb ladders, balance, stoop, kneel, crouch, or crawl.

• Physical Exertion: Frequently required to lift and/or carry equipment weighing up to 25 pounds; occasionally required to lift, move, or position equipment up to 50 pounds.

• Environmental Exposure: Regular exposure to mechanical rooms, electrical spaces, boiler houses, elevated roofs, and outdoor weather extremes (heat, rain, freezing temperatures, and active snow events).

• Sensory Demands: Specific visual capacities required include close inspection vision, distance vision, color discrimination, peripheral vision, depth perception, and manual dexterity to manipulate hand tools, mobile devices, and diagnostic instruments.