Assistant/Associate Director of Facilities and Grounds

Newark Academy; Livingston (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

PTO

Paid holidays

Retirement plan

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

Job summary

Newark Academy in Livingston, NJ seeks an Assistant/Associate Director of Facilities and Grounds to manage daily campus operations and support safe, well-maintained facilities and grounds. You will oversee maintenance, safety, and event logistics while coordinating with the Director of Operations and external vendors.

Role requires 5–8 years in facilities/operations, knowledge of building systems, and NJ driving license. The school emphasizes safety, compliance, and diverse campus life.

Qualifications

• Minimum 5-8 years of experience in facilities management, operations, or related supervisory roles.
• Experience with building systems and safety codes.
• Knowledge of electrical, HVAC, plumbing, and building maintenance systems.
• Strong organizational, project management, leadership and multi-priority skills.
• Ability to collaborate with administrators, faculty, staff, students and vendors.
• Experience managing vendors, operational processes and facility projects.
• Proficient computer skills (email, internet, spreadsheets, word processing).
• Valid New Jersey driver’s license with satisfactory driving record.

Responsibilities

• Assist the Director of Operations in managing daily campus operations to support teaching and activities.
• Create daily schedules for Operations staff and oversee task execution.
• Coordinate operational processes across facilities, security, custodial services and campus support.
• Monitor performance and recommend improvements to enhance efficiency.
• Respond to after-hours emergencies and coordinate campus safety actions.
• Support upkeep of campus buildings and grounds, ensuring safety and readiness for events.
• Oversee maintenance of fields, outdoor spaces, and athletic facilities.
• Coordinate event logistics and facility setup/breakdown for community events.
• Assist with building systems maintenance (HVAC, plumbing, electrical, mechanical).
• Coordinate preventative maintenance programs and track maintenance requests.
• Coordinate vendors/contractors for maintenance and improvements.
• Ensure compliance with regulations (fire safety, ADA, IPM) and safety procedures.

Skills

Project management

Leadership

Problem-solving

Communication

Collaboration

CMMS familiarity

Computer literacy

Driver's license

Tools

CMMS software

Job description

Assistant/Associate Director of Facilities and Grounds

Livingston, NJ

Assistant/Associate Director of Facilities and Grounds

The Assistant/Associate Director of Facilities and Grounds supports the efficient management of campus operations to ensure a safe, well-maintained and smoothly functioning environment for students, faculty, staff and visitors. This role works closely with the Director of Operations to oversee facilities, grounds, campus services, safety and operational projects. The Assistant Director ensures the school’s campus is properly maintained and that operational needs are met. The role collaborates with faculty, staff, operational teams, and external vendors to support the school’s mission and the day-to-day functioning of campus life.

Reports To: Director of Operations

Responsibilities:

Operational Management

• Assist the Director of Operations in managing daily campus operations to ensure facilities and services support teaching, learning, and school activities
• Create daily schedules for Operations staff members and oversee execution of tasks
• Coordinate operational processes across departments including facilities, security, custodial services and campus support functions
• Monitor operational performance and recommend improvements to the Director of Operations to enhance efficiency and effectiveness across campus operations
• Respond to after hours emergencies as needed, including fire alarms, burglar alarms and other facilities-related incidents and coordinate appropriate response actions to ensure campus safety and continuity of operations

Facilities and Campus Management

• Support oversight and upkeep of campus buildings and grounds, ensuring all spaces remain safe, functional and prepared for school and community events
• Oversee maintenance of all fields and outdoor spaces, including landscaping, lawns, gardens and athletic facilities
• Coordinate operational support for school events, athletic competitions, programs and community activities
• Assist with event logistics including facility preparation, setup and breakdown for community events, working with academic and administrative teams to ensure logistical needs are met
• Assist in the management and maintenance of building systems including HVAC, plumbing, electrical and mechanical systems
• Coordinate preventative maintenance programs and assist with tracking maintenance requests through facility management systems

Vendor and Contractor Coordination

• Work in coordination with the Director of Operations to schedule and coordinate vendors and contractors for maintenance, repairs and facility improvements
• Assist in maintaining vendor relationships and ensuring all contracted work complies with applicable regulations and school standards

Safety and Regulatory Compliance

• Assist in implementing campus safety procedures and emergency preparedness plans
• Serve as a member of the school’s Emergency Response Team (ERT), when required
• Ensure compliance with local, state, and federal regulations related to facilities, including fire safety codes, ADA accessibility requirements and Integrated Pest Management (IPM) policies
• Supervise the work of the maintenance and custodial staff
• Provide training, scheduling, and performance support for operational staff
• Promote a collaborative team environment focused on safety, efficiency and high-quality campus operations

Qualifications, Skills, and Competencies

• Minimum 5-8 years of experience in facilities management, operations, or related supervisory roles, preferably in an educational or institutional setting
• Demonstrated mechanical knowledge of building systems and equipment, including familiarity with safety codes and operational regulations
• Working knowledge of electrical systems, HVAC (heating, ventilation and air conditioning), plumbing and building maintenance systems
• Strong organizational, project management, leadership, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to collaborate and communicate effectively with a wide range of stakeholders, including administrators, faculty, staff, students, parents, vendors and external partners
• Experience managing vendors, operational processes and facility projects
• General computer proficiency, including email, internet applications, spreadsheets and word processing software
• Valid New Jersey driver’s license with a satisfactory driving record
• Experience working in an independent or private school environment preferred
• Familiarity with facilities management systems or CMMS software
• Knowledge of safety regulations, emergency preparedness procedures and campus operational planning
• Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated

Physical Requirements

• Ability to lift up to 50 pounds, climb ladders, and perform tasks requiring physical activity

Ability to work outdoors in varying weather conditions when required, including early morning snow removal or campus maintenance needs

Salary range $75,000 - $85,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.

Diversity and Inclusion Statement:
Newark Academy seeks and celebrates diversity in its faculty, staff and student body. In admission and employment practices, scholarship aid and educational programs, Newark Academy upholds applicable state and federal laws and regulations prohibiting unlawful discrimination.

Voluntary Self Identification:
The Equal Employment Opportunity Commission (EEOC) requires organizations with 100 or more employees to complete an EEO-1 report each year. Newark Academy invites you to self-identify your gender and race/ethnicity below. Disclosure of this data is VOLUNTARY and will not affect your opportunity for employment, or terms or conditions of employment.