Director of Facilities

Austin Community College; Detroit (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Society of St. Vincent de Paul Detroit is seeking a Facilities Manager to ensure all facilities are fully operational and compliant.

You will manage maintenance schedules, oversee preventative programs, supervise repairs, and coordinate with store managers on closures for improvements. The role requires a Bachelor's degree and 3–5 years in facilities management, with strong procurement, project management, and communication skills.

Qualifications

• Bachelor's degree in Business, Engineering, or equivalent facilities experience.
• 3-5 years of experience in facilities, management or equivalent related functions.
• Knowledge of OSHA and other environmental regulations.
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Well-organized, detail-oriented, and strong communicator.
• Effective project management and written communication skills.
• Self-starter with minimal supervision.
• Strong procurement and negotiation skills.

Responsibilities

• Ensure each facility is fully operational with all utilities functioning properly and efficiently.
• Develop and maintain maintenance schedules and logs for each facility.
• Oversee annual preventative maintenance programs at each facility.
• Schedule and supervise repairs; assist with installation checks of equipment like forklifts.
• Maintain HVAC equipment including boilers, rooftops, and VAV units.
• Communicate with leadership before any temporary closing or interruptions due to repairs.
• Oversee repairs by Camp facilities coordinators at Camp Ozanam and Camp Stapleton.
• Develop and implement housekeeping, grounds, fire, safety, and security policies.
• Prepare emergency procedures and train staff quarterly.
• Maintain signage, supplies, and competitive pricing for fixtures.
• Ensure compliance with OSHA and Worker's Comp regulations.
• Create and manage three-year capital investment plans for facilities.

Skills

Strong communication

Project management

Budgeting and procurement

Vendor management

Education

Bachelor's Degree in Business, Engineering, or equivalent facilities experience

Tools

Microsoft Office 365

Outlook

Excel

Teams/Zoom

Job description

The Society of St. Vincent de Paul Detroit exists to build a more equitable and compassionate world through meaningful personal relationships, providing whatever is needed to help our neighbors get back on their feet and on a path towards self-sustainability. Our programs provide support ranging from utility, housing, and food assistance, to education and mentorship. We also operate a network of thrift stores, two camps and a nutritional center. We are passionate about driving systemic change and helping our neighbors in Metro-Detroit break out of poverty.

Facilities Management

• Ensure each facility is fully operational with all utilities functioning properly and efficiently.
• Develop and maintain maintenance schedule to ensure each facility is addressed timely and consistently.
• Develop and maintain Maintenance Log at each facility to report on all activities.
• Develop/oversee annual preventative maintenance programs at each facility.
• Schedule, supervise, and undertake (when needed) maintenance repair work and assist with checking installation and servicing equipment, including forklifts.
• Maintain all HVAC equipment including boilers, rooftop units, and VAV units.
• Communicate with the Director of Retail Operations and Store Managers prior to any temporary closing or interruption of services due to upcoming repairs, testing, or improvements.
• Oversee all repairs and maintenance by the Camps Facilities and Grounds Coordinator at Camp Ozanam and Camp Stapleton.
• Develop, implement, and monitor housekeeping, grounds maintenance, (at headquarters), fire, safety and security policies and procedures for each facility.
• Prepare and update emergency procedures for each facility and communicate those procedures with staff at least quarterly.
• Maintain exterior and interior signage at all facilities to promote SVdPD.
• Maintain necessary supplies at each facility utilizing competitive pricing procurement.
• Maintain retail fixtures and advise if any are fixtures are needed; three competitive cost estimates required.
• Ensure compliance with all local, state, and federal regulations including OSHA and Workman Comp requirements.
• Create and implement plan to reduce energy consumption.
• Oversee maintenance of all grounds, including debris removal, which adheres to site maintenance standards; make recommendations for improvement expenditures.
• Maintain ongoing communication with contractors, vendors, and facility managers regarding facility status.
• Prepare annual and three-year site maintenance plan, budgeting requirements, and execution strategies.
• Develop a “Recommendation/Needs Analysis” at each store and headquarters.
• Develop and oversee three-year capital investment plan for all facilities and locations.
• Additional tasks, as assigned.

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree in Business, Engineering, or equivalent facilities experience
• 3-5 of experience in facilities, management or equivalent related functions
• Knowledge of OSHA and other environmental regulations
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management
• Must be well-organized, detail-oriented, and strong communicator
• Effective project management project and written communication skills
• Self-starter and able to function with minimal supervision
• Strong procurement and negotiation skills

KNOWLEDGE and ABILITIES

• Ability to interact effectively and respectfully with individuals of diverse backgrounds, experiences and personalities.
• Demonstrated problem solving and decision-making skills with the ability to correct unforeseen issues on the spot during events.
• Ability to effectively lead and work with volunteers, community leaders and the public.
• Ability to adapt to a flexible work schedule.
• Ability to establish credibility, trust, and partnership at all levels of an organization.
• Ability to deliver results with little supervision and effectively manage and prioritize multiple projects and priorities.
• Familiarity with virtual meeting platforms (Teams, Zoom, etc.)
• Proficient in Microsoft Office 365; specifically, employees are required to use Outlook as well as Excel, Word, Power Point and Publisher.
• Must be available 24/7 for possible building emergencies and security alarm notifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of the job. While performing the duties of this job the employee is regularly required to sit, walk, stand, talk, hear, drive and lift up to 70 lb. Manual work, inside and/or outside is required at times.

Travel within metropolitan tri-county area and periodically to Lexington and Carsonville, Michigan to Society of St. Vincent de Paul Detroit facilities, city, and county offices.