Director of Event Operations, BETT USA

Hyve Group; Miami (FL); Presencial; USD 120.000 - 180.000; Jornada completa

Descripción de la vacante

Hyve Group is seeking a Director of Event Operations for BETT USA in Miami. The role focuses on overseeing operations delivery, leading a small team, and collaborating with VP Operations on event strategy. Travel to BETT UK and ASU+GSV Summit is required to ensure best-in-class execution.

The position emphasizes process development, cross-team coordination, and ensuring sponsor delivery aligns with budget and strategy. On-site leadership will be critical for successful events.

Formación

• Experience leading event operations teams and delivering on-site execution.
• Strong budget planning and forecasting for events and sponsorships.
• Ability to manage vendor relations and negotiate contracts.
• Willingness to travel to BETT USA, BETT UK, and ASU+GSV Summit.

Responsabilidades

• Lead planning and execution of the event including pre-event and on-site phases.
• Oversee on-site execution of Meetups program.
• Manage event budgets, forecasts, vendor relationships, site visits, and RFPs.
• Handle logistics: floor plans, AV, F&B, décor, signage, staffing, security.
• Negotiate contracts, invoices, and insurance requirements.
• Plan staffing for each event, including temporary/contract staff.
• Lead post-event reconciliation and debriefs with vendors.
• Develop and lead a small team of 1-3 event coordinators/managers and set onboarding processes.
• Collaborate with commercial, marketing, and content teams to manage partnerships.
• Maintain processes and inventory for BETT USA sponsorship delivery.

Conocimientos

Leadership

Budget management

Vendor relationships

Event operations

Travel coordination

Descripción del empleo

Director of Event Operations, BETT USA

A bit about the role

BETT USA is looking for a Director of Event Operations who primarily focuses on the operations delivery of BETT USA. You will lead a small team, emphasizing collaboration and communication. Developing and streamlining new processes and their strategic implementation will be a crucial success factor. The Director of Operations will have a core management role during the onsite event delivery making sure the event is delivered to a best-in-class standard. They will work closely with the VP of Operations on event delivery and strategy. The role will require travel to our events, BETT UK, ASU+GSV Summit.

As part of your job, you’ll:

• Manage the planning and execution the event. This includes pre-event and on-site planning and execution.
• Manage the onsite execution of our Meetups program
• Manage event budgets and forecasts; develop and relationships with local and national vendors; conduct site visits and manage RFPs.
• Manage event logistics such as floor plans, room sets, AV, F&B, décor, signage, collateral materials, staffing, security, etc. Work with venues on F&B, AV, signage, and manage BEOs and MEOs
• Manage contract negotiations, invoice payments, and insurance requirements
• Plan and manage staffing for each event - this includes temp and contract staffing for on-site
• Work on post-event reconciliation, including gathering feedback during debriefing meetings with vendors
• Manage, grow, and lead a small team of 1-3 event coordinators/managers, this includes creating and reviewing processes for onboarding and objective setting
• Work closely with the commercial team, marketing team, and where applicable content team to manage the delivery of commercial partnerships at the show
• Develop and maintain processes and ways of working to ensure efficient and effective delivery of all BETT USA sponsorships.
• Develop and manage the commercial inventory, working closely with the Event Director, to ensure the inventory matches budget requirements, provides the growth required, and is kept up to date with the wider commercial team
• Manage commercial operations budget, and provide weekly updates to the finance team
• Work closely with the Event Director &