Director of Business Operations

Harvarduniversity; Cambridge (MA); Presencial; USD 180.000 - 240.000; Tempo integral

Resumo da vaga

Harvard Library is seeking an experienced operations leader reporting to the CAO to oversee financial administration, facilities, and HR across the library’s units. The role includes guiding major initiatives and supporting senior leadership with strategic planning and staff development.

The initial focus is on managing archives and special collections operations, budgets around $26 million, and complex facilities that require preservation and security.

Qualificações

• Experience leading financial, HR, and facilities operations.
• Strong project management and strategic planning skills.
• Ability to partner with senior leadership.

Responsabilidades

• Develop and implement an equitable business infrastructure across Library units.
• Lead planning efforts related to space, risk management, and emergency planning.
• Oversee budgeting, long-range forecasting, and cost control for operations.
• Coordinate HR activities including recruitment, position descriptions, and onboarding for senior teams.

Conhecimentos

Strategic leadership

Financial planning

Budget management

Human resources

Project management

Stakeholder communication

Ferramentas

SharePoint

Descrição da vaga

Job Summary

Reporting to the Chief of Administrative Operations (CAO) for Harvard Library, and working closely with the Senior Director of Financial Planning and Analysis, Controller, Senior Director of Human Resources, Director of Building Operations, and Senior Director of Administrative Operations, this role will provide overall business operations leadership and direct management for financial administration, facilities, human resources, and other areas vital for the operational and strategic success of Harvard Library (CADM and FAS).

This role will lead and execute key Harvard Library wide initiatives and projects for the Chief of Administrative Operations and manage complex business operations. The initial focus is the archives and special collections portfolio reporting to the Associate University Librarian (AUL) for Archives and Special Collections and Florence Fearrington Librarian of Houghton Library, which includes more than 80 staff members, a complex annual budget of ~$26 million, and a facilities environment requiring optimal preservation and collections security for many of Harvard Library's most valuable holdings, particularly those held in Houghton Library, the Harvard University Archives, Harvard-Yenching Library, and the Harvard Film Archive. This role supports the AUL and subunits with human resources needs, strategic and annual financial planning, budget management, internal communications, project management, and staff community building. Over time, the position will expand responsibilities to provide high level business strategy support across Harvard Library senior leadership, with the goal of implementing an equitable business infrastructure across the organization.

DUTIES AND RESPONSIBILITIES

Administrative Structure

Creates, evaluates, builds, and implements an equitable business infrastructure that serves the needs of all Harvard Library Units Facilitate a collaborative and transparent process to review the overall business functions across Harvard Library with a goal to create a sustainable system where HR, Finance, Accounting, and Building Operations is equitable to all parts of the library organization.

Frequently participates and/or provide leadership in Harvard, FAS or Harvard Library wide planning efforts related to space and capital plans, institutional risk management, and local emergency management (in collaboration with business continuity and LEMT sponsors), and other strategic and operational areas. Manages business strategy functions within the CAO and other leadership portfolios and assists with leadership and administration. This work includes strategic and annual planning, project management, intentional communication, organizational culture development, and professional development.

Serves as a member and helps to coordinate the work of CAO other leadership teams, and other library groups and groups as necessary.

Maintains library policy documentation via SharePoint, wikis and other collaboration tools; and holds responsibility for local compliance with university records, policies and procedures across the CAO and other leadership portfolios.

Financial Management

Responsible for annual budgeting, long-term financial sustainability, and long-range forecasting and planning, fund management, and expense management for acquisitions, salaries, facilities, and general operations. Works with leaders, managers, and librarians and with Harvard Library Administration and Finance staff to develop and manage budgets.

Properly advise of the financial risks as well as opportunities, providing the tradeoffs of certain financial decisions.

Ensure responsible financial management and reporting and following Harvard University's financial policies, procedures, and protocols. In partnership with HL Finance, ensure accountability and compliance with fiduciary requirements.

Human Resources Management

In partnership with the CAO, and hiring managers, manage the staffing exception requests needed to gain Committee approval to hire LHTs, terms, students, and Regular full-time staff. This requires collaboration with Finance partners to ensure appropriate and sufficient funding is secured, as well as collaboration with Human Resource partners for the Committee approval process. Act as a strategic thought partner to oversee local requests for human resources related activities including recruitment, position description documentation, review/classification, creation of new positions, temporary workers, student employees, performance management, and professional development.

Coordinates the onboarding and orientation for new members of the senior teams.

Collaborate closely with Human Resources and key leaders on a student employment program across Harvard Library. With a large student employee population and a related union, Harvard U