Director of Board Relations & Enagagement

Feeding America; San Antonio (TX); On-site; USD 110,000 - 140,000; Full time

Job summary

Feeding America network affiliate San Antonio Food Bank seeks a Director of Board Relations & Engagement to coordinate governance operations and support to the board and regional advisory bodies. You will manage meeting logistics, materials, and minutes, while ensuring confidentiality and professional engagement with senior leaders.

Responsibilities include end-to-end event production for meetings and retreats, onboarding and records management, and supporting board-led fundraising efforts.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3–5 years governance, board liaison, or senior executive support in non-profit or corporate work.
• Experience drafting executive-level correspondence and presentations.
• Ability to partner across departments to turn program benchmarks into governance records.

Responsibilities

• Own end-to-end board operations, meetings, and minutes.
• Coordinate onboarding, materials, and records for board and advisory members.
• Lead event production for board meetings, retreats, and stakeholder meetings.
• Prepare donor correspondence and recognition materials for board members.
• Maintain confidentiality and manage sensitive executive requests.

Skills

Governance coordination

Executive support

Board relations

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Board portals (Boardable / Diligent / Govenda)

CRM software

Job description

Director of Board Relations & Enagagement

General Summary: This position provides high-level governance coordination and administrative support to the San Antonio Food Bank Board of Directors and the organization's broader governance structure, including affiliated boards, regional advisory boards, and committees. This position is responsible for coordinating board operations, meeting schedules and logistics, preparing board materials and official documentation, and tracking board member participation across the organization's four mission pillars of Food, Time, Money, and Voice. The role requires strong organizational skills, sound judgment, discretion, and the ability to engage professionally and effectively with senior organizational and community leaders.

End date

November 27, 2026

Opportunity type

Job

Category

Other

Job responsibilities

Impact:

Board Governance & Administrative Operations-
Serve as the central operational contact and liaison for all members of the Governing Board and regional Advisory Boards.
Owns end-to-end event production including scheduling, calendar coordination, venue bookings, and catering logistics for all board meetings, committee sessions, and annual retreats.
Prepare, organize, and distribute all board packets, presentation decks, executive reports, and agenda materials prior to meetings.
Attend all board and committee meetings, record official meeting minutes, and distribute approved minutes to members in a timely manner.
Manage, sort, and respond to routine incoming correspondence for the President & CEO relating to board members.
Protect confidential board records, contact directories, terms of service, and committee rosters in compliance with bylaws.

Board Engagement & Relations-
Track and maintain accurate records of board member engagement across the four mission pillars: Food, Time, Money, and Voice.
Coordinate onboarding logistics, orientation materials, and records management for incoming board and advisory members.
Coordinate executive VIP volunteer opportunities, shift logistics, and participation frameworks for board members and advisory committees during special distribution events and relief campaigns.
Prepare donor thank-you correspondence, formal letters, and recognition materials for board members.
Maintain a 90% attendance rate for board meetings and roster headcounts (minimum of 12 members),
Optimize board-led fundraising initiatives to reach an annual goal of $2,000,000 in corporate giving and $85,000 in individual giving.

Event Coordination & Leadership-
Coordinate venue logistics, seating, materials, and administrative production for signature annual events (e.g., State of the Food Bank) and stakeholder meetings.
Greet visiting board members and dignitaries, determining appropriate access to executive leadership.
Supervise, set clear expectations, provide real-time coaching, and deliver continuous feedback to Executive Office Coordinator.
Perform additional administrative and clerical duties as assigned by the President & CEO.

Required Job Qualifications:

Education & Experience
Bachelor’s degree in Business Administration, Communications, Public Administration, Non-Profit Management, or a related field required.
Minimum of 3–5 years of progressive governance, board liaison, or senior executive level support experience within a non-profit, public agency, or corporate enterprise.
Proven track record of drafting executive-level correspondence presentations.
Experience collaborating across internal departments to collect data and turn programmatic benchmarks into structured governance records.

Skills & Competencies
Solid understanding of non-profit board structures, administrative procedures, record-keeping, and meeting protocols.
Excellent oral and written communication skills; proficiency in drafting routine correspondence, taking precise meeting minutes, and proofreading.
Exceptional time-management, prioritization, and organizational skills with high accuracy under deadline pressure.
Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and board management/CRM software.
Demonstrated ability to remain poised, flexible, and use elite judgement when handling sensitive, confidential matters or high-pressure executive requests.
Knowledge of high-level donor relations, philanthropic giving strategies, and executive-level stewardship. Ability to handle high-net-worth individual and corporate giving workflows with discretion and professionalism.

Certifications & Licenses
Current Texas driver’s license, liability insurance, and a clean driving record.

Preferred Job Qualifications:
Professional certification such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or formal training through BoardSource / the Society for Corporate Governance.
Prior experience in board relations or executive administration within a Feeding America network food bank, a large healthcare system, or a high-volume public agency.
Advanced hands-on experience utilizing specialized board management portals (such as Boardable, Diligent, or Govenda) and enterprise CRMs (like Salesforce or Primarius).
Basic familiarity with philanthropic models, donor database management, and executive stewardship principles.

Physical Demands

Ability to remain stationary (sitting or standing) for extended periods (up to 6–8 hours) during long board meetings, retreats, and computer-based desk work. Frequent movement is required during events to manage venue setups, greet guests, and coordinate logistics.

Ability to safely lift, carry, and maneuver board materials, presentation equipment, heavy catering trays, and promotional items weighing up to 20–30 pounds.

Fine motor skills necessary for high-volume typing, transcribing precise minutes during fast-paced discussions, and preparing physical presentation packets or binders.

Visual and auditory clarity required to accurately record meeting minutes, view computer screens or projections, and communicate with executive leadership and dignitaries in crowded or noisy event spaces.

This job is primarily performed in indoor office environment and is required to travel to external event venues of varying conditions.
The noise level in the work environment is usually low to moderate.

The above statements are intended to describe the general nature and levels of work to be performed and are not intended to be an exhaustive list of all responsibilities and duties.

Full-time benefits offered:
Medical, dental, vision & life insurance
403(b) matching retirement contributions
Generous paid time off
Paid holidays
On-campus gym facility
Employee health and wellness initiatives

OUR STORY
Fighting hunger and feeding hope in San Antonio and Southwest Texas.
The San Antonio Food Bank takes pride in fighting hunger, feeding hope in our 29 county service area. We believe that no child should go to bed hungry, adults should not have to choose between a hot meal and utilities, nor a senior sacrifice medical care for the sake of a meal.

Founded in 1980, The San Antonio Food Bank has quickly grown to serve 100,000 individuals a week in one of the largest service areas in Texas. Our focus is for clients to have food for today but to also have the resources to be self-sufficient in the future.

Fighting hunger is our number one priority but we also serve to educate and provide assistance in many other ways. We achieve this through our variety of programs and resources available to families, individuals, seniors, children, and military members in need.