Director of Administrative Services/Payroll Coordinator

Hamden Rehabilitation and Healthcare Center; Hamden (CT); On-site; USD 90,000 - 130,000; Full time

Job summary

Hamden Rehabilitation and Healthcare Center in Hamden, CT, seeks a Director of Administrative Services & Payroll to oversee payroll, benefits, HR compliance, and employee relations. The role requires collaboration with the Administrator, Director of Nursing, and HR leadership.

Responsibilities include maintaining confidential personnel files, managing performance reviews, coordinating recruitment, and ensuring accurate payroll processing.

Qualifications

• Maintains confidentiality of employee information and payroll data.
• Knowledge of ADA, FMLA, FLSA and employment laws.
• Coordinates hiring, interviewing, background checks, and pre-employment paperwork.
• Administers benefits and compensation programs with deadlines.
• Ensures timely and accurate payroll processing.

Responsibilities

• Maintains the highest level of integrity and confidentiality for personal employee information.
• Stays current with policies, pay practices, benefits, and employment laws and communicates with employees.
• Coordinates applicant flow from sourcing through hiring, including initial interviews and pre-employment checks.
• Administers Benefits and Compensation programs and liaises with Corporate Benefit Services.
• Establishes and monitors performance evaluations (90 days and annual reviews) for all employees.
• Directs employees to resources and investigates employee disputes or grievances with corrective action.

Job description

Position Type:Full Time

Director of Administrative Services & Payroll needs to work collaboratively with the Administrator, Director of Nursing, Department Heads, Regional Human Resources Manager. Success is measured in terms of employee satisfaction, development, retention, and achievement of the Company established excellence goals and key performance indicators as reflected on the Corporate Scorecard.

RESPONSIBILITIES:

• Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.




• Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.




• Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that all other necessary pre-employment paperwork is complete.




• Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager..




• Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees.




• Directs employees to appropriate resources in response to employee needs and/or requests,




• Investigates causes of employee disputes and grievances and recommends corrective action.




• Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.




• Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.




• May represent the center at unemployment hearings and workers' compensation hearings.




• Fairly and consistently ensures compliance with policies and procedures.




• Participates in Center Manager on Duty Program based on center protocol.




• Performs other duties as required.




• Responsible for weekly payroll and accuracy.