HR/Staffing Coordinator

SNF Healthcare; Old Bridge (NJ); On-site; USD 110,000 - 170,000; Full time

Job summary

SNF Healthcare in New Jersey seeks an experienced HR Director to oversee staffing and human resources operations at the center level. You will manage recruitment, benefits, training, performance management, and compliance across the facility.

Responsibilities include staffing master scheduling, ensuring census-based ratios, reporting to the Department of Health, and coordinating employee relations, policy communications, and center programs with leadership teams.

Responsibilities

• Creating/maintaining master schedule for all nursing positions
• Making sure staffing ratios are being met per census
• Reporting staffing ratios to the Department of Health
• Hiring/Retaining staff and Recruiting
• Completing reports and graphs for all open positions/hiring/staffing
• Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.
• Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.
• Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs with Recruiting. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that applicant drug tests and physicals are completed along with all other necessary pre-employment paperwork.
• Manages and participates in bi-weekly Welcoming Program. Ensures all new employees are trained in time clock practices and creates employee badge.
• Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager.
• Conducts Basic Computer Training (equipment, login, keyboarding, system navigation) for all new employees. Provides additional support to employees to ease transition to automated work environment.
• Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees. Counsels managers and supervisors proactively in effective performance management techniques to improve employee retention and productivity.
• Directs employees to appropriate resources in response to employee needs and/or requests,
• Partners with Center Management Team and Regional Human Resources in the planning, administration and follow-up of the Employee Survey Process.
• Investigates causes of employee disputes and grievances and recommends corrective action.
• Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.
• Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.
• Supports Corporate change initiatives/projects at the Center level. Participates in delivery of training programs.
• May represent the center at unemployment hearings and workers' compensation hearings.
• Fairly and consistently ensures compliance with policies and procedures
• Participates in Center Manager on Duty Program based on center protocol.
• Payroll for all facility

Job description

Staffing RESPONSIBILITIES:

1. Creating/maintaining master schedule for all nursing positions

2. Making sure staffing ratios are being met per census

3. Reporting staffing ratios to the Department of Health

4. Hiring/Retaining staff and Recruiting

5. Completing reports and graphs for all open positions/hiring/staffing

HR Director RESPONSIBILITIES/ACCOUNTABILITIES:

1. Demonstrates the highest level of integrity and confidentiality. Maintains personal employee information including but not limited to medical, pay, demographic, discipline, schedule preferences, accommodation requests, family matters, in the strictest confidence. Protects company confidential information.
2. Maintains current working knowledge of Company policies and procedures, pay practices, employee benefits, employment laws (i.e. ADA, FMLA, FLSA) and communicates regularly with employees to promote understanding and utilization.
3. Coordinates center applicant flow processes from sourcing through selection. Coordinates all center hiring needs with Recruiting. Conducts initial interview of job applicants. Completes reference checks, criminal background checks and ensures that applicant drug tests and physicals are completed along with all other necessary pre-employment paperwork.
4. Manages and participates in bi-weekly Welcoming Program. Ensures all new employees are trained in time clock practices and creates employee badge.
5. Administers the Benefits and Compensation programs at the center. Ensures all information is disseminated, collected and processed according to deadlines. Liaises with Corporate Benefit Services to address employee issues/inquiries. Provides competitive wage information to Regional HR Manager.
6. Conducts Basic Computer Training (equipment, login, keyboarding, system navigation) for all new employees. Provides additional support to employees to ease transition to automated work environment.
7. Establishes and monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees. Counsels managers and supervisors proactively in effective performance management techniques to improve employee retention and productivity.
8. Directs employees to appropriate resources in response to employee needs and/or requests,
9. Partners with Center Management Team and Regional Human Resources in the planning, administration and follow-up of the Employee Survey Process.
10. Investigates causes of employee disputes and grievances and recommends corrective action.
11. Creates and maintains individual personnel files/records (manual and electronic) as well as Center employee-related files/records including Benefit Accruals, Service Date Adjustments, Licensure/Certification/Education, OSHA, Workers' Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e. Drug Testing, CPR, Hep B, PPD, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.
12. Coordinates Center programs, e.g. Safety, Workers' Compensation, Employee Recognition, Employee Communications and Special Events.
13. Supports Corporate change initiatives/projects at the Center level. Participates in delivery of training programs.
14. May represent the center at unemployment hearings and workers' compensation hearings.
15. Fairly and consistently ensures compliance with policies and procedures
16. Participates in Center Manager on Duty Program based on center protocol.
17. Payroll for all facility