Director of Administrative Services

Village on the Park McKinney; McKinney (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401K with match

Perks at Work discounts

Holiday Pay including floating holiday

PTO rollover

Employee Assistance Program

Paycheck Advances

Healthcare options

Financial hardship programs

Compassionate Leave

PTO Cashout

Job summary

The Aspenwood Company in Texas is seeking a Director of Administrative Services to oversee community accounting, payroll, HR support, and front desk supervision. This role drives the accuracy of resident statements, revenue collections, and compliance with policies while mentoring hiring and office staff.

Responsibilities include biweekly payroll processing, timecard backups, onboarding, personnel changes, and maintaining on-site files.

Qualifications

• Associate degree or higher in accounting, finance, or HR preferred.
• 2–3 years of related experience preferred.
• Valid driver's license with positive driving record.
• Must pass background check and drug screen.

Responsibilities

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Skills

Accounting/HR experience

Office management

Payroll processing

Education

Associate degree in accounting/finance/HR

Job description

Are you an experienced professional with a passion for managing administrative services and making a meaningful impact in a senior living community? Do you have a knack for accounting, human resources, and office management? The Aspenwood Company is seeking a dynamic Director of Administrative Services. This role offers the chance to oversee community accounting functions, support human resources, and supervise front desk staff in a rewarding environment.

Benefits Include:

401K with a 4% safe harbor match

Perks at Work- Discounted pricing on purchases

Holiday Pay including a Floating Holiday

Generous PTO that rolls over year over year

Employee Assistance Program

Paycheck Advances

Healthcare options

Financial Hardship Programs

Compassionate Leave

PTO Cashout Option

Location:

Villageon the Park McKinney

Responsibilities:

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Minimum Qualifications:

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.

EOE/M/F/D/V