Director of Administrative Services

Village at The Triangle; Denton (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401K with a 4% safe harbor match

Perks at Work- Discounted pricing on购买

Holiday Pay including a Floating Holly

Generous PTO that rolls over year over

Employee Assistance Program

Paycheck Advances

Healthcare options

Financial Hardship Programs

Compassionate Leave

PTO Cashout Option

Job summary

The Aspenwood Company seeks a Director of Administrative Services to lead accounting, HR support, and front desk supervision in a senior living community. You will oversee accounts payable/receivable, billing, and resident inquiries, and ensure accurate statements and compliant records.

The role also involves coordinating payroll, recruitment, and office operations while supervising staff and maintaining cost controls and resident service excellence.

Qualifications

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.

Responsibilities

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis; follow company collection policies and procedures to reduce delinquent accounts; advise Executive Director on write-offs.
• Assist hiring managers with recruiting and hiring processes.
• Ensure timely submission of biweekly payroll processing; serve as primary backup for timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes (merit increases, status changes, terminations) in a timely manner.
• Maintain on-site employee files per regulations.
• Track and ensure all certifications and licenses are current and annual reports are processed.
• Order office supplies within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Skills

Accounting

Human Resources

Office management

Payroll processing

Accounts payable

Accounts receivable

Front desk supervision

Education

Associate degree in accounting/finance/HR

Job description

Are you an experienced professional with a passion for managing administrative services and making a meaningful impact in a senior living community? Do you have a knack for accounting, human resources, and office management? The Aspenwood Company is seeking a dynamic Director of Administrative Services. This role offers the chance to oversee community accounting functions, support human resources, and supervise front desk staff in a rewarding environment.

Benefits Include:

• 401K with a 4% safe harbor match
• Perks at Work- Discounted pricing on purchases
• Holiday Pay including a Floating Holiday
• Generous PTO that rolls over year over year
• Employee Assistance Program
• Paycheck Advances
• Healthcare options
• Financial Hardship Programs
• Compassionate Leave
• PTO Cashout Option

Location:

Village of the Park Denton

Responsibilities:

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Minimum Qualifications:

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.

EOE/M/F/D/V