Director of Administrative Services

The Aspenwood Company - Village On the Park Denton; Denton (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

401K with a 4% safe harbor match

Perks at Work- Discounted pricing on a

Holiday Pay including a Floating Bonus

Generous PTO that rolls over year over

Employee Assistance Program

Paycheck Advances

Healthcare options

Financial Hardship Programs

Compassionate Leave

PTO Cashout Option

Job summary

The Aspenwood Company - Village On the Park Denton is seeking a Director of Administrative Services to oversee community accounting functions, support human resources, and supervise front desk staff in a senior living environment. This role focuses on accurate financial records, timely payroll, and compliant HR processes while partnering with the Executive Director.

Ideal candidate has an associate degree and 2–3 years of related experience, a valid driver’s license, and a commitment to service

Qualifications

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis; follow policies to reduce delinquent accounts.
• Assist hiring managers with recruiting and hiring processes.
• Ensure timely submission of biweekly payroll; backup for timecard processing.
• Schedule new hire orientation and lead segments; maintain on-site employee files.
• Track certifications/licenses and annual reports; manage office supplies within budget.
• Supervise front desk/concierge staff including hiring and scheduling.

Responsibilities

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Skills

Accounting

HR

Office management

Education

Associate degree in accounting/finance or HR

Job description

Are you an experienced professional with a passion for managing administrative services and making a meaningful impact in a senior living community? Do you have a knack for accounting, human resources, and office management? The Aspenwood Company is seeking a dynamic Director of Administrative Services. This role offers the chance to oversee community accounting functions, support human resources, and supervise front desk staff in a rewarding environment.

Benefits Include:

• 401K with a 4% safe harbor match
• Perks at Work- Discounted pricing on purchases
• Holiday Pay including a Floating Holiday
• Generous PTO that rolls over year over year
• Employee Assistance Program
• Paycheck Advances
• Healthcare options
• Financial Hardship Programs
• Compassionate Leave
• PTO Cashout Option

Location:

Village of the Park Denton

Responsibilities:

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis. Follow company collection policies and procedures to reduce delinquent accounts. Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing. Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Minimum Qualifications:

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.

EOE/M/F/D/V