Director of Administrative Operations, DEI

University of California, Riverside; California (MO); On-site; USD 97,000 - 142,000; Full time

Job summary

University of California, Riverside seeks a Director of Administrative Operations, DEI to lead the VC DEI's office, coordinating operations and implementing strategic priorities. You will advise on controversial issues, manage complex projects, and work with internal and external partners to meet organizational goals.

The role requires extensive experience in higher education, strong financial, HR, events, and contract management, and a commitment to equity and inclusion.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Master's degree in related area or equivalent experience/training.
• 6 - 10 years of related experience.
• Project management experience.
• Experience supporting diversity, equity, and inclusion initiatives within a higher education environment.

Responsibilities

• Oversee operations of the Vice Chancellor’s office and coordinate the unit’s operations.
• Advise the VC DEI on controversial issues, problems, and policy impacts and recommend solutions.
• Coordinate strategic business priorities and ensure organizational goals are met.
• Maintain discretion and confidentiality in handling sensitive information.

Skills

Project management

DEI experience

Financial analysis

HR policies

Strategic planning

Confidentiality

Education

Bachelor's degree

Master's degree

Job description

Position Information

The Director of Administrative Operations, DEI is the principal liaison between the Vice Chancellor for Diversity, Equity & Inclusion (VC DEI), internal Office of Diversity, Equity & Inclusion (ODEI) staff, campus committees, and external/community partners. Reporting to the VC DEI, the Director of Administrative Operations, DEI oversees, directs, and coordinates the operations of the Vice Chancellor’s office and is responsible for implementing the unit’s strategic business priorities and advises the VC DEI on controversial issues, existing problems, and matters with policy and programmatic impacts and recommends solutions. The Director of Administrative Operations, DEI exercises sound judgment in making significant decisions regarding project/business priorities and the order to accomplish them to ensure that the organization’s needs, objectives, and overall goals are met and achieved. Please be advised that applicants are required to submit a cover letter and resume for full consideration. The full salary range for the Director of Administrative Operations, DEI is $97,364.48 - $142,462.15 annually. However, the expected pay scale for this position is up to $117,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Degree

Master's degree in related area or equivalent experience/training.

Requirement

Preferred

Experience Requirements

Experience

6 - 10 years of related experience.

Requirement

Required

Experience

Project management experience.

Requirement

Experience

Experience supporting diversity, equity, and inclusion initiatives within a higher education environment.

Minimum Requirements

• Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Advanced knowledge of a variety of administrative operational activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, travel and reimbursements, and contracts and grants regulations and guidelines.
• Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
• Ability to use discretion and maintain confidentiality.

Preferred Qualifications

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Advanced knowledge of common University-specific computer application programs.
• Demonstrated project management skills, including the ability to coordinate complex initiatives, manage competing priorities, and meet established deadlines.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities’ air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

Uses advanced administrative concepts and organization objectives to resolve complex issues. Manages, plans, administers and coordinates administrative operations of a small to mid-sized academic or non-academic department or organizational unit, the operations of which are significantly complex and/or broad in scope. Typically reports to a Chair, Director, or equivalent administrative management. Performance of administrative operations activities are the predominant focus of position; may supervise support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.). Performs short and long term planning for the function. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules.

Department Custom Scope

The Director of Administrative Operations, DEI is the principal liaison between the Vice Chancellor for Diversity, Equity & Inclusion (VC DEI), internal Office of Diversity, Equity & Inclusion (ODEI) staff, campus committees, and external/community partners. Reporting to the VC DEI, the Director of Administrative Operations, DEI, oversees, directs, and coordinates the operations of the Vice Chancellor's office and is responsible for implementing the unit's strategic business priorities and advises the VC DEI on controversial issues, existing problems, and matters with policy and programmatic impacts and recommends solutions. The Director exercises sound judgment in making significant decisions regarding project/business priorities and the order to accomplish them to ensure that the organization's needs, objectives, and overall goals are met and achieved.