Director of Academic Systems & Training

The University of Chicago; Chicago (IL); On-site; USD 110,000 - 160,000; Full time

Job summary

The University of Chicago invites applications for the Director of Academic Systems Management and Training in Chicago, IL. This role develops policy and procedures, maintains the academic affairs website, and oversees Interfolio templates, REDcap, and Workday processes that support BSD’s academic human resource management.

Reporting to the Senior Director of Academic Affairs, you will design training programs for incoming academic staff, create reports for senior leadership, and drive system

Qualifications

• Bachelor's degree in a related field.
• Minimum 7 years of related work experience.
• Certifications not required.

Responsibilities

• Design and implement training materials and Academic Affairs Staff Orientation sessions, develop and manage ongoing training schedule for Service Delivery Units.
• Lead/point person for Interfolio, REDcap, and Workday questions, establishing standards and best practices.
• Pilot Interfolio template redesign and manage the template distribution process.
• Manage and maintain REDcap changes and updates with a proactive approach.
• Create and run routine and complex academic reports for senior leadership and other stakeholders across the enterprise.
• Review and overhaul OAA policy and procedure documents and website, ensuring cadence for regular reviews and updates.
• Provide coverage for academic tracking system when needed to ensure continuity of operations.
• Create and maintain academic affairs calendar; send quarterly Workday reports to Service Delivery Units on pending cases.
• Communicate university and divisional procedures and policy changes proactively and clearly.
• Engage with and leverage AI tools to streamline and enhance work and projects.
• May manage/supervise staff; provide training, coaching, and mentoring.
• Create training and programming for faculty and chair development and recommend improvements.
• Conduct complex research and data gathering, project planning, and implementation for various projects.

Skills

Operational leadership

Analytical skills

Attention to detail

Project management

Communication skills

Education

Bachelor's degree

Master's degree

Tools

Workday

Interfolio

Microsoft Word

Excel

Adobe document management

Job description

The University of Chicago invites applications for the Director of Academic Systems Management and Training in Chicago, IL. This role develops policy and procedures, maintains the academic affairs website, and oversees Interfolio templates, REDcap, and Workday processes that support BSD’s academic human resource management.

Reporting to the Senior Director of Academic Affairs, you will design training programs for incoming academic staff, create reports for senior leadership, and drive system