Director, Information Technology

Institute on Aging; San Francisco (CA); On-site; USD 190,000 - 210,000; Full time

Job summary

Institute on Aging in San Francisco seeks a Director of Information Technology to lead day-to-day IT operations, manage the MSP, and ensure secure, reliable technology for staff across California.

This role emphasizes operational execution, cybersecurity, and continuous improvement, translating CTO priorities into practical plans and coordinating with privacy/compliance teams to support HIPAA and end-user services. You will mentor IT staff and work with remote and field employees.

Qualifications

• 7+ years in IT operations, with 3+ years leading staff and vendors.
• Experience supporting multi-site organizations and healthcare regulatory environments.
• Strong knowledge of Microsoft 365 administration, security, and Entra ID.
• Experience with HIPAA compliance and risk assessment preferred.
• Excellent customer service and cross-functional collaboration.

Responsibilities

• Oversee day-to-day IT operations, MSP governance, and service delivery.
• Manage MSP relationship, SLAs, reviews, escalations, and action plans.
• Administer Microsoft 365 suite, Exchange Online, Teams, SharePoint, OneDrive, identity management, and endpoint devices.
• Lead IT security policies, vulnerability remediation, incident response coordination.
• Plan upgrades, backup, disaster recovery, and business continuity with MSP and stakeholders.
• Budget management and equipment lifecycle planning.
• Lead internal staff, mentor teams, and coordinate with field offices in CA.

Skills

IT operations

Staff management

Vendor management

Microsoft 365

Cybersecurity

Education

Bachelor's degree in IT or related field

Tools

Microsoft 365

Entra ID

Intune

Endpoint management

Job description

IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life.With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.Reporting to the Chief Technology Officer, the Director of Information Technology leads day-to-day IT operations and ensures reliable, secure, and responsive technology services across Institute on Aging. The role manages the organization’s managed service provider (MSP), oversees Microsoft 365 and core infrastructure, and coordinates cybersecurity operations and end-user support. Working within the technology direction and priorities established by the CTO, the Director translates those priorities into practical operating plans and service improvements.The successful candidate combines hands-on technical judgment with effective vendor management, team leadership, and a strong customer service orientation. The Director leads internal IT staff and external providers, establishes clear accountability for service delivery, and partners with colleagues to support office-based, remote, and field employees. This role focuses on operational execution, security, and continuous improvement rather than enterprise-wide technology strategy, business application ownership, or data and analytics architecture.Responsibilities Include But Are Not Limited ToManage day-to-day IT operations, establishing service priorities, operating procedures, and improvement plans aligned with the CTO’s direction and organizational needs.Manage the MSP relationship and service delivery, including service-level agreements, support coverage, regular service reviews, escalations, and corrective actions. Maintain clear ownership between internal staff and external providers.Oversee administration, security, and ongoing improvement of Microsoft 365, including Exchange Online, Teams, SharePoint, OneDrive, identity and access management, and endpoint management, in coordination with the MSP.Maintain reliable core infrastructure, including networks, connectivity, wireless services, servers, cloud infrastructure, endpoints, and related services. Coordinate monitoring, patching, configuration standards, capacity planning, and equipment lifecycle management.Lead end-user support and service management, including incident and request handling, escalation, knowledge documentation, employee onboarding and offboarding, device provisioning, and timely access changes.Coordinate cybersecurity operations with internal security staff and service providers, including security monitoring, vulnerability remediation, endpoint protection, access reviews, and security awareness training. Escalate material risks and incidents to the CTO.Implement and maintain IT security policies, controls, and documentation in support of applicable privacy and security requirements, including HIPAA. Coordinate annual risk assessments, audit evidence, and remediation activities with the CTO and appropriate compliance and privacy stakeholders.Maintain and test IT backup, restoration, disaster recovery, and incident response procedures with the MSP and internal stakeholders. Support organizational business continuity planning and coordinate technology recovery during disruptions.Partner with business application owners and vendors on infrastructure, access, integrations, and technical troubleshooting needed to support their systems, including electronic health information systems, without owning clinical workflows or business application strategy.Coordinate IT infrastructure requirements for facilities projects, office moves, and site changes, including connectivity, cabling, network equipment, and audio-visual services. Manage related vendors, schedules, and approved costs across California sites, with occasional driving or air travel as needed.Ensure remote and field-based employees have secure, supportable technology, including managed devices, mobile services, remote access, and collaboration tools. Coordinate practical user guidance and training.Manage IT operational projects and changes, coordinating testing, communications, documentation, and user readiness. Report service performance, recurring issues, security remediation progress, and project status to the CTO and relevant stakeholders.Manage assigned IT operating expenses and contribute to budget planning. Oversee technology purchasing, asset inventories, software licensing, renewals, and lifecycle planning; identify cost efficiencies and submit recommendations for approval.Lead and develop internal IT staff through clear priorities, effective delegation, coaching, cross-training, and documented responsibilities. Coordinate staff and MSP coverage to deliver responsive support and maintain continuity of essential IT services.Evaluate IT service providers and proposals, define operational requirements, and support contract and renewal reviews with the CTO and appropriate internal partners. Monitor vendor commitments, security requirements, and adherence to applicable procurement requirements.QualificationsAt least 7 years of progressive experience in IT operations, infrastructure, or service delivery, including at least 3 years managing IT staff and external service providers. Experience supporting a multi-site organization.Bachelor’s degree in information technology, computer science, information systems, or a related field, or an equivalent combination of relevant education and experience.Practical experience managing cybersecurity controls, vulnerability remediation, incident response coordination, and risk assessment activities. Experience in a healthcare or other regulated environment and familiarity with HIPAA preferred.Experience leading IT staff, setting priorities, delegating work, coaching team members, and coordinating responsibilities between internal teams and external providers.Demonstrated ability to deliver IT infrastructure and operational improvement projects, manage competing priorities, and apply practical project and change management disciplines.Strong working knowledge of Microsoft 365 administration and security, including Exchange Online, Teams, SharePoint, OneDrive, Microsoft Entra ID, and Microsoft Intune or comparable endpoint management tools.Technical experience supporting networks, connectivity, wireless infrastructure, endpoints, server and cloud environments, backups, and disaster recovery. Ability to troubleshoot complex issues and direct appropriate provider support.Experience with IT service management practices, including ticketing, incident and problem management, onboarding and offboarding, asset management, and service performance reporting.Demonstrated experience managing an MSP or comparable outsourced IT services relationship, including service-level monitoring, escalations, service reviews, contract renewals, and vendor accountability.Experience managing IT operating expenses, technology procurement, software licensing, asset lifecycles, and vendor costs within approved budgets.Strong customer service orientation and communication skills with the ability to collaborate with and support a diverse range of internal clients.Ability to develop strong relationships within a fast-paced, multi-faceted organization that values diverse opinions; enthusiasm for working in an entrepreneurial and innovative environment.Ability to maintain clear technical documentation and communicate service issues, risks, and recommendations to nontechnical audiences. Relevant Microsoft, ITIL, infrastructure, or security certifications are a plus.California driver’s license is required.Physical requirements include ability to sit at a desk for long periods using a computer, frequent use of phones and remote meeting tools, ability to drive to and inspect sites, agility and dexterity to handle technical equipment, and ability to lift 25 lbs.The position is based at our San Francisco headquarters, with travel to other work sites throughout California as needed.Compensation:Range: $190,000 - $210,000/AnnualThis amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors.This range does not include any additional equity, benefits, or other non-monetary compensation which may be included.