Director Event Services

ASM Global; Kansas City (MO); On-site; USD 90,000 - 150,000; Full time

Job summary

Legends Global is seeking a Director, Event Services to lead planning, coordination and execution of events at the T-Mobile Center in Kansas City. The role oversees event readiness, budgets, client relations, and coordination with internal partners to ensure safe, organized, and successful deliveries.

You will supervise the Event Services team, manage producer notes, recruit and manage vendors, and ensure adherence to facility policies and contractual obligations.

Qualifications

• BA/BS degree (4-year) required.
• 3–5 years of related experience in planning and managing special events.
• Experience supervising or managing event planning personnel.
• Ability to work within designated budget.
• Excellent guest and client service capabilities.
• Strong organizational, communication, and interpersonal skills.
• Able to work extended hours, evenings, weekends and holidays.
• Proficiency with MS Word, Excel and Outlook.
• English reading, listening and writing skills.
• Ability to move about the venue for extended periods.

Responsibilities

• Provide direct supervision, coaching, training, and performance management for Event Coordinator staff.
• Assign events and workloads based on department priorities, employee experience levels, and event complexity.
• Conduct regular one-on-one meetings, performance evaluations, and professional development planning for direct reports.
• Mentor Event Coordinators on client relationship management, event planning best practices, venue policies, and operational procedures.
• Participate in recruiting, interviewing, hiring, onboarding, and retention efforts for Event Services personnel.
• Foster a collaborative, service-oriented culture focused on operational excellence, teamwork, accountability, and continuous improvement.
• Provide leadership coverage and decision-making support during major events and departmental initiatives.
• Serve as primary contact for clients of assigned events. Determine and provide what’s needed to ensure events are successful and goals are accomplished.
• Compile and communicate event requirements to various departments and schedule production meetings.
• Manage the operations, rehearsals and execution of events and entertainment in compliance with management expectations.
• Hire, train and manage vendors and event staff; schedule runners, stagehands and riggers.
• Implement facility rules, regulations, policies and procedures.
• Ensure contractual obligations are met for each event.
• Maintain and organize event files with all pertinent information.

Skills

Leadership

Event planning

Budget management

Client service

Multitasking

Communication

Education

BA/BS Degree (4-year)

Tools

Microsoft Word

Microsoft Excel

Outlook

AutoCAD

Job description

Job Summary

The Director, Event Services leads the planning, coordination and execution of T-Mobile Center events to ensure they are safe, organized and successfully delivered. This role leads the Event Services team, serves as a key contact for clients and internal partners, and oversees event readiness, communication, budgets and issue resolution.

Essential Duties

Leadership & Staff Management

• Provide direct supervision, coaching, training, and performance management for Event Coordinator staff.
• Assign events and workloads based on department priorities, employee experience levels, and event complexity.
• Conduct regular one-on-one meetings, performance evaluations, and professional development planning for direct reports.
• Mentor Event Coordinators on client relationship management, event planning best practices, venue policies, and operational procedures.
• Participate in recruiting, interviewing, hiring, onboarding, and retention efforts for Event Services personnel.
• Foster a collaborative, service-oriented culture focused on operational excellence, teamwork, accountability, and continuous improvement.
• Provide leadership coverage and decision-making support during major events and departmental initiatives.

Event Management (Development, Execution)

• Serve as primary contact for clients of assigned events. Determine and provide what’s needed to ensure events are successful and goals are accomplished. Maintain positive rapport and form strong client and tenant relationships.
• Compile and communicate event requirements to various departments at T-Mobile Center. Direct and delegate responsibilities by preparing and distributing detailed production notes for each event and scheduling a production meeting with the venue’s department heads (e.g., operations, security, food & beverage, broadcast, marketing, box office, group sales and event services).
• Manage the operations, rehearsals and execution of events and entertainment in compliance with the expectations of T-Mobile Center management.
• Develop and maintain relationships with local vendors. Hire, train and manage vendors and event staff as necessary, including scheduling of production runners, stagehands and riggers.
• Implement facility rules, regulations, policies and procedures.
• Ensure contractual obligations are met for each event.
• Manage, maintain and organize event files, which include all pertinent information for venue’s events.

Budget & Financial Management

• Develop, monitor, and manage the Event Services departmental operating budget.
• Track departmental expenditures and identify opportunities for cost control and operational efficiencies.
• Review event estimates, settlements, invoices, and event-related expenses to ensure financial accuracy and contractual compliance.
• Partner with Finance and Operations leadership to support forecasting, annual budget planning, and financial reporting.
• Monitor event profitability and assist with revenue and expense analysis related to venue operations.
• Ensure department resources are allocated effectively while maintaining high levels of service and operational readiness.

Required Qualifications (Job Knowledge, Skills, and Education)

• A minimum education level of: BA/BS Degree (4-year)
• Years of related work experience: 3-5, including planning and managing special events (preferably arena productions and other live entertainment events).
• Previous experience supervising, leading, mentoring, or managing event planning personnel.
• Must be resourceful, a quick learner, and able to handle multiple projects simultaneously.
• Must be able to operate within designated budget.
• Exceptional guest and client service capabilities.
• Enterprising and self-starter with the ability to work with minimal supervision.
• Ability to work well with different personalities in a fast-paced environment and constant deadlines.
• Ability to handle highly sensitive and confidential information.
• Extremely organized and detail-oriented.
• Exceptional interpersonal and telephone skills.
• Ability to work extended hours, evenings and weekends and holidays.
• Ability to access and accurately input information using a moderately complex computer system.
• Must be proficient with Microsoft Word, Excel, and Outlook.
• Ability to read, listen and communicate effectively in English, both verbally and in writing.
• Ability to move about venue for extended periods of time.
• Ability to remain in a stationary position for extended periods of time.

Preferred Qualifications (if applicable)

• Previous management experience within an arena, stadium, convention center, theater, performing arts venue, or large public assembly facility.
• Experience managing event management professionals and developing high-performing teams.
• Experience with budget forecasting, financial analysis, and departmental planning.
• AutoCAD experience preferred.

Legends Global reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Legends may require an employee to perform duties outside his/her normal description.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities and protected Veterans to apply. VEVRRA Federal Contractor.

[e-mail] for applicants requesting a reasonable accommodation.