Event Coordinator

ASM Global-AEG Kansas City Arena LLC.; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

ASM Global-AEG Kansas City Arena LLC. is seeking an Event Coordinator responsible for managing client services and event logistics. This role involves serving as the primary contact for clients, coordinating event operations, and ensuring adherence to facility policies.

Applicants should have a high school diploma, 2-4 years of related experience, and effective project management skills. Proficiency in AutoCAD is preferred. Flexibility in working hours is required as events may occur at various times.

Qualifications

• 2-4 years of related work experience, preferably in event services.
• Ability to work with limited supervision and interact professionally.
• Understanding of budget preparation and management.

Responsibilities

• Serve as primary contact for clients of assigned events.
• Coordinate hospitality events and ensure compliance with expectations.
• Develop CAD drawings for ticketed events.

Skills

Project management skills

Advanced oral and written communication skills

Problem-solving abilities

Client relationship management

Adaptability to changes

Education

High School Diploma or equivalent

BA/BS Degree (preferred)

Tools

AutoCAD

General office PC applications

Job description

Job Summary: The Event Coordinator is responsible for providing professional client services support in the planning, organization and management of events within the facility. Coordinate and monitor the logistics of these events, and all event coordination tasks after events are booked through their conclusion. Ensures tenant requirements are met, and facility rules, regulations and policies are adhered to by serving as a liaison between the facility and tenants. Maintains positive rapport and forms strong client relationships.

Essential Duties

Serve as primary contact for clients of assigned events – assisting in development and conceptualization of show needs.

Keeps clients informed as to the status of deadline schedules, including but not limited to floor plan submissions, facility setup specifications, insurance requirements and other relevant details.

Provide support and coordination for event operations, including hospitality events, in compliance with expectations of the event, clients, production, and T-Mobile Center management.

Provide clear, concise and timely communication of event needs to appropriate staff including compiling and distributing timely, accurate & detailed production notes and attending appropriate planning, organization and other event and facility meetings in support of facility operations.

Develop CAD drawings for ticketed events in conjunction with the Box Office and production teams.

Manage, maintain and organize files and reports, which include all pertinent information for venue’s events.

Guides clients in preparation of events by interpreting and explaining contract provisions and venue policies and procedures.

Follow up on all client requests, concerns, and problems for assigned events.

Other duties as assigned.

Required Qualifications (Job Knowledge, Skills, and Education)

A minimum education level: High School Diploma or its equivalent.

Years of related work experience: 2-4, including previous event services experience.

Demonstrated effective project management skills.

Understanding of budget preparation and management.

Ability to adapt to changes in the work environment and management, competing demands, frequent changes, delays or unexpected events.

Experience in making sound business decisions and problem-solving.

Ability to work with limited supervision and interact professionally with all levels of staff.

Advanced oral and written communication skills.

Proven job reliability, diligence, dedication and attention to detail.

Ability to consistently prioritize projects, meetings and fast-changing schedules while remaining productive and professional.

Proficiency with general office PC applications (i.e. word processing, spreadsheets, databases).

Must be able to work flexible hours, including early mornings, late evenings, weekends, and holidays as determined by event schedule. At times, extended hours may be required.

Must be able to move about the venue for extended periods of time, including up/downstairs.

Preferred Qualifications

BA/BS Degree.

Experience at a sports/marketing company, sports venue/arena, or large event facility.

AutoCAD experience.

Legal Information

Legends Global reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Legends may require an employee to perform duties outside his/her normal description.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities and protected Veterans to apply.