Director, Event Production

Boardroom; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Director of Event Production to lead their dynamic events and marketing team. This pivotal role involves overseeing all aspects of event production, from initial planning to final execution, ensuring seamless collaboration across departments and with external partners. The ideal candidate will have extensive experience in managing diverse event types, a proven track record of delivering premium experiences on limited budgets, and strong communication skills to engage with various stakeholders. If you thrive in fast-paced environments and have a passion for creating unforgettable events, this opportunity is perfect for you.

Qualifications

• 7+ years of experience in events and experiential production.
• Ability to manage limited budgets for premium experiences.

Responsibilities

• Oversee all facets of event production from planning to execution.
• Manage event budgets, ensuring they meet approved margins.

Skills

Event Production Management

Budget Management

Communication Skills

Project Management

Vendor Negotiation

Job description

The role of Director, Event Production at Boardroom will be a critical member of Boardroom’s events and marketing team, working closely on day to day event production and longer-term strategy. This role reports directly to the CMO and works across departments and with external partners on experiential activations from concept to execution.

Responsibilities:

• Oversee and manage all facets of pre-event production, onsite management, and post-event breakdown
• Responsible for overall event budgeting, including venue, food and beverage, sponsor activation, T&E and talent costs
• Work with executive team and brand partnerships team to ensure all budgets meet approved margins
• Lead internal calls and project meetings
• Communicate closely with account leads to ensure communication to brand partners is seamless and up to date
• Venue scouting, contract negotiation, and communications, including between venue and activation partners/vendors on all event elements including decor, branding, A/V, etc.
• Work hand in hand with Art Director and marketing team on event collateral, branding opportunities, invite strategy, etc
• Direct engagement and involvement with sales and revenue team in putting together experiential package opportunities for partner pitches
• Supervise management of relevant tracking materials for partners, including creative status documents and workback schedules

Qualifications

• Minimum of 7 years experience working on events and experiential production, agency experience a plus
• Track record of doing “more with less” - managing limited budgets to deliver premium experiences
• Experience working on wide variety of event types from small, intimate events; large parties; events including programming (e.g. speakers, fireside chats, etc); events with high profile VIP guests; and large brand activations
• Strong communication skills to manage conversations with multiple internal and external stakeholders
• Ability to thrive in a rapidly changing, fast-paced, multi-faceted start-up environment
• Comfortable working independently, taking initiative, and overseeing multiple projects with tight deadlines
• Experience producing events at major sports and entertainment tentpole moments a plus (e.g. Super Bowl, NBA All Star, WNBA All Star, Formula 1, US Open, etc.)
• Rolodex of vendors in multiple major US cities to call upon for production needs
• International production experience a plus