Director, Event Production

Boardroom; New York (NY); On-site; USD 75,000 - 165,000; Full time

Job summary

An established industry player is seeking a Director of Event Production to join their dynamic team. This pivotal role involves overseeing all aspects of event production, from budgeting to execution, ensuring seamless collaboration across departments. The ideal candidate will have a proven track record in managing diverse events, demonstrating exceptional communication skills and the ability to thrive in a fast-paced environment. Join a forward-thinking organization where your expertise will shape memorable experiences and drive impactful marketing strategies.

Qualifications

• Minimum of 7 years experience in events and experiential production.
• Strong communication skills to manage conversations with stakeholders.

Responsibilities

• Oversee all facets of pre-event production and onsite management.
• Responsible for overall event budgeting and venue scouting.

Skills

Event Production

Budget Management

Vendor Management

Communication Skills

Project Management

Education

Bachelor's Degree in Marketing or related field

Job description

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The role of Director, Event Production at Boardroom will be a critical member of Boardroom’s events and marketing team, working closely on day to day event production and longer-term strategy. This role reports directly to the CMO and works across departments and with external partners on experiential activations from concept to execution.

Responsibilities:

• Oversee and manage all facets of pre-event production, onsite management, and post-event breakdown
• Responsible for overall event budgeting, including venue, food and beverage, sponsor activation, T&E and talent costs
• Work with executive team and brand partnerships team to ensure all budgets meet approved margins
• Lead internal calls and project meetings
• Communicate closely with account leads to ensure communication to brand partners is seamless and up to date
• Venue scouting, contract negotiation, and communications, including between venue and activation partners/vendors on all event elements including decor, branding, A/V, etc.
• Work hand in hand with Art Director and marketing team on event collateral, branding opportunities, invite strategy, etc
• Direct engagement and involvement with sales and revenue team in putting together experiential package opportunities for partner pitches
• Supervise management of relevant tracking materials for partners, including creative status documents and workback schedules

Qualifications

• Minimum of 7 years experience working on events and experiential production, agency experience a plus
• Track record of doing “more with less” - managing limited budgets to deliver premium experiences
• Experience working on wide variety of event types from small, intimate events; large parties; events including programming (e.g. speakers, fireside chats, etc); events with high profile VIP guests; and large brand activations
• Strong communication skills to manage conversations with multiple internal and external stakeholders
• Ability to thrive in a rapidly changing, fast-paced, multi-faceted start-up environment
• Comfortable working independently, taking initiative, and overseeing multiple projects with tight deadlines
• Experience producing events at major sports and entertainment tentpole moments a plus (e.g. Super Bowl, NBA All Star, WNBA All Star, Formula 1, US Open, etc.)
• Rolodex of vendors in multiple major US cities to call upon for production needs

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Media Production

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