Event Delivery Director

PEI; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking an Event Delivery Director to lead the Infrastructure Investor Global Summit 2026. This pivotal role involves overseeing the seamless execution of a large-scale event, ensuring alignment with commercial goals and audience expectations. The ideal candidate will possess exceptional project management skills and a deep understanding of event production, AV requirements, and stakeholder engagement. This is a unique opportunity to shape a premier event while collaborating with diverse teams and driving innovative solutions in a dynamic environment. Join a forward-thinking organization committed to delivering world-class experiences.

Benefits

Flexible Working Arrangements

Career Returner Support

Inclusive Culture

Professional Development Opportunities

Qualifications

• Hands-on expert in large-scale conferences and exhibition formats.
• Strong experience in AV, staging, and production workflows.
• Adept at budget management and contract negotiation.

Responsibilities

• Lead planning and logistics for a flagship conference-exhibition event.
• Manage vendor sourcing, negotiation, and contracting.
• Conduct post-event evaluations and deliver actionable insights.

Skills

Event Production

Project Management

Stakeholder Engagement

Vendor Negotiation

Budget Management

AV Production

Cross-Functional Collaboration

Sustainable Event Practices

Education

Bachelor's Degree in Event Management or related field

Tools

Event Management Software

Job description

About The Role

We are seeking a highly skilled and experienced contractor/consultant/freelancer to come on board as an Event Delivery Director for a period of 9 months, to lead the delivery of the Infrastructure Investor Global Summit 2026—a premier event welcoming 3,000 attendees, 130 sponsoring organisations, and 300 speakers. This is a pivotal role in ensuring the seamless execution of our flagship event as we transition to a new location: The Station in Berlin.

Reporting to the Director of Business and Planning Operations, this role requires an accomplished project manager with exceptional stakeholder engagement skills and a deep understanding of event production, AV requirements, and experiential execution. The most critical capability is the ability to manage and deliver complex, large-scale conferences—particularly those featuring integrated conference-exhibition (confex) formats and floorplan-driven exhibitions. Strong vendor negotiation skills are essential to ensure cost-effective, high-quality delivery. While the role does not involve direct line management, success depends on effective cross-functional collaboration and the ability to influence senior stakeholders across the business.

Strategic Event & Experiential Execution

• Lead the end-to-end planning and logistics of a flagship conference-exhibition event with 3,000+ attendees, ensuring alignment with commercial goals, brand standards, and audience expectations.
• Translate strategic objectives into detailed operational plans, balancing high-level oversight with hands-on delivery.
• Collaborate closely with a hired creative agency to deliver their experiential and design vision within budget and logistical parameters.
• Oversee the implementation of branded environments, activations, and interactive elements to ensure a seamless and high-impact attendee experience.
• Ensure the integration of all production, AV, and logistical components into a unified event delivery plan.

Complex Conference-Exhibition Delivery

• Manage all physical and technical components of the event, including floorplan layout, venue build-out, AV production, branding, signage, AV/tech infrastructure and logistics.
• Ensure smooth integration between the conference content, exhibition spaces, networking zones, and sponsor activations to deliver a unified, impactful attendee journey.
• Develop contingency plans and risk mitigation strategies to manage complexity and respond to dynamic onsite conditions.

Vendor and Budget Management

• Manage all vendor sourcing, negotiation, and contracting—covering AV, logistics, staffing, and production—while ensuring operational excellence and cost control.
• Collaborate with agency and production partners to ensure creative execution remains within agreed budget parameters and event timelines.
• Manage the event budget with accountability for the event, from forecasting through reconciliation.

Cross-Functional Collaboration & Team Leadership

• Serve as the cross-functional lead across marketing, delegate sales, sponsorship, content, customer experience, and logistic teams—acting as the glue between strategy and delivery.
• Partner with internal and external senior stakeholders, including the creative agency to ensure strategic alignment, proactive communications, and shared accountability for success.
• Provide leadership and mentorship for the existing logistics team to deliver on future integrated conference-exhibition (confex) formats and floorplan-driven exhibitions.

Post-Event Evaluation & Innovation

• Conduct post-event evaluations, delivering performance reports and actionable insights to inform future summit planning.
• Identify opportunities to continuously innovate event delivery, integrating industry best practices and emerging trends in large-scale experiential events.

About You

Qualification & Experience

• A hands-on event production expert skilled in managing the complexities of large-scale conferences, with specific experience delivering integrated conference-exhibition (confex) formats and floorplan-driven exhibitions.
• A strategic thinker and hands-on doer who thrives in high-pressure environments.
• Strong experience in AV, staging, and production workflows to ensure a professional and seamless event.
• A collaborative leader who can engage with senior stakeholders while influencing and guiding delivery teams.
• Adept at working within structured project management frameworks, balancing multiple workstreams effectively.
• Strong understanding of budget management, cost control, and contract negotiation with suppliers.
• Experience in integrating event technology to drive efficiency and improve attendee experience.
• Passionate about creating exceptional customer journeys and delivering world-class experiences.
• Knowledge of sustainable event practices, aligning with ESG goals and industry standards.

This is a career-defining opportunity to lead the production of an industry-leading event and be part of a multi-year growth strategy that will shape the future of Infrastructure Investor Global Summit.

PEI1

About Us

Who we are:

PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 490 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets. We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.

What we do:

PEI Group provides industry-leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing, profile building and relationship development through professional networks and events. Wherever our markets are active – in New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, London and elsewhere – PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.

At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equalopportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.